Understanding Off-Cycle ProcessingThis chapter provides an overview of off-cycle functionality, and includes specific recommendations and instructions to users who wish to use the off-cycle processing functionality in the PeopleSoft Enterprise Global Payroll core application.
This chapter discusses:
Manual payments.
Reversals and corrections.
Unscheduled payments.
Advance payments.
Note. Please refer to PeopleSoft Enterprise Global Payroll 8.9 PeopleBook for additional information on off-cycle processing.
See Also
Understanding Off-Cycle ProcessingThis section discusses:
Off-cycle processing.
Types of off-cycle transactions.
Off-Cycle Processing
Off-cycle processing refers to processing payments and making corrections to payroll results outside of the normal payroll schedule. Off-cycle transactions are usually made to correct prior payments, enter manual payments, or to make early termination payments that can't wait until the next scheduled payroll.
Types of Off-Cycle TransactionsThe four types of off-cycle transactions are:
Manual payments
Manual payments enable you to enter payments that you have calculated and paid outside of the payroll system. Examples include paying a new hire with a manual check, because their pay details were not entered in time for the normal pay run.
Reversals and corrections
Reversals and corrections enable you to correct the results of a finalized payroll. Examples include reversing a sick leave payment when worker's compensation should have been paid.
Unscheduled payments
Unscheduled payments enable you to enter one-time payments that fall outside the normal payroll process. Examples include one time bonuses or expense reimbursements.
Advances
Advances enable you to pay payees before their normally scheduled pay run. Examples include salary due on termination.
Manual PaymentsGlobal Payroll for France does not support manual payment processing.
In Global Payroll for France, contributions are declared using the DUCS program. If manual payments are entered, the DUCS program does not take these amounts into account.
The DADS report is based on specific calculations done during normal payroll processing. DADS data can't be populated using a manual payment process.
Other reports based on payroll calculations such as the Illness Certificate and the ASSEDIC Certificate can't be produced if payments are entered manually.
Global Payroll for France prepares data used by other processes and reports such as profit-sharing, the 2483 report, and the Employee Survey report. The data for these reports and processes is not available when payments are entered manually.
Many calculations that occur during normal payroll processing provide values for future payroll calculations (paid vacation entitlements, seniority, base for absence salary upholding, and so on). Entering manual payments could result in these values not being populated, which would in turn produce false results in the future.
Warning! Global Payroll for France recommends that you do not use manual payment processing.
See Also
Reversals and CorrectionsGlobal Payroll for France does not support reversal or correction processing.
Warning! Submitting reversals can have undesirable consequences for contribution declarations. PeopleSoft recommends the use of the delivered retroactive processing rules for France rather than reversal processing.
See Also
Correcting or Reversing Payroll Results
Understanding Retroactive Processing
Unscheduled PaymentsGlobal Payroll for France does not support reversal or correction processing.
Warning! Unscheduled payments can have undesirable consequences for social contribution declarations and annual declarations. PeopleSoft recommends that you do not use the unscheduled payment functionality in Global Payroll.
See Also
Advance PaymentsThis section provides an overview of advance payments and explains how to set up advance payments using delivered rules for France.
Note. This section supplements the off-cycle documentation in the PeopleSoft Enterprise Global Payroll 8.9 PeopleBook.
See Also
Understanding Advance Payments
Global Payroll for France uses the advance payment functionality in the Global Payroll core application as the basis for the delivered termination process. However, advance payments can be made outside of this process, for reasons other than termination.
To set up an advance for a termination that needs to be processed immediately, before the next scheduled on-cycle pay run, use a combination of core and Global Payroll for France-specific pages.
Note. The delivered termination process uses French-specific pages that function as component interfaces to the Off-Cycle Requests (GP_OFFCYCLE_SETUP) and Off-Cycle Calendar Group (GP_CALENDAR_RUN) components in the core Global Payroll application.
Note. This process and the required setup steps are documented in detail in the chapter on terminations.
To set up an advances for reasons other than off-cycle termination, use the pages in the core Off Cycle Requests (GP_OFFCYCLE_SETUP) and Off Cycle Calendar Group (GP_CALENDAR_RUN) components:
Access the Intro page of the Off Cycle Requests (GP_OFFCYCLE_SETUP) component in the core application and define the basic parameters of the off-cycle group.
Access the Advance Payrolls page and enter instructions for processing the advance.
To set up an advance payment for a partial period (for example, March 1 thru March 15), specify the Employee ID, the Calendar Group ID, and the Calculate From and Calculate Thru dates. When you process the following on-cycle calendar, the system automatically calculates the payment for the remainder of the period, and takes all scheduled deductions.
To make an advance payment for an entire period (for example, March 1 thru March 31), enter the Employee ID and the target Calender Group ID. You do not need to specify the Calculate From and Thru dates.
Create an off-cycle calendar on the Calendar Group page of the Off Cycle Calendar Group component (GP_CALENDAR_RUN).
Use this calendar to process the advance.
Process the advance on the Calculate Absence and Payroll run control page.
Note. These pages are described in greater detail in the off-cycle processing chapter in the PeopleSoft Enterprise Global Payroll 8.9 PeopleBook.
See Processing Advances.
Note. If you enter positive input in connection with an off-cycle advance, make sure that the positive input dates match the Calculate From and Calculate Thru dates on the Advance Payrolls page. Otherwise, the system may process positive input in more than one segment. For example, if you define an advance for the segment March 1 thru March 15, and enter 10 hours of overtime using positive input, the system will process 10 overtime hours in the off-cycle calendar. Later, when you run the standard on-cycle calendar for March, the system will try to process the same 10 hours of overtime for the segment March 16 thru March 31, unless you specify the begin and end dates of the positive input as March 1 and March 15 respectively.
Note. Keep the following in mind when you define advance payments: (1) Always select the next open calendar, as skipping calendars may update accumulators incorrectly. (2) Global Payroll automatically calculates absence accumulators for the calendar group selected.