Terminating Employees

This chapter provides an overview of the termination process and discusses how to:

Set up terminations.
Process terminations.
Review retrieved employee data.
Print termination reports.

Note. The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for France. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 8.9 PeopleBook.

See Also

Viewing the Delivered Elements

Understanding the Termination Process

In Global Payroll for France, terminations can be processed off-cycle; that is, you can process the terminations of employees outside the normal payroll period.

To process terminations, you can retrieve the terminated employees for a specific period and group those employees to process them together. You can pay the terminated employees before their pay group is finalized and choose specific payout methods for each employee. You can prepare and edit the reports that must be given to a terminated employee: ASSEDIC Certificate (Attestation ASSEDIC), Work Certificate (Certificat de travail), and Last Payment Receipt (Reçu pour Solde de Tout Compte).

Core Global Payroll off-cycle processing functionality provides four off-cycle types. Global Payroll for France uses the advance payrolls type to manage early terminations.

Prerequisites

In order to generate the termination reports correctly, ensure that you complete the following with the required data:

Organization data in the Company, Establishment, and Location tables.
Employee personal data and job data.
Termination triggers on the Terminations FRA page.

Understanding the Termination Business Process

Global Payroll for France suggests a termination business process for processing terminated employees.

The following diagram illustrates the termination business process:

Termination business process

Global Payroll for France provides a termination process for managing employee terminations that integrates with the termination activity in Human Resources. Here is a summary of how the termination process works:

Create the terminated employee group.
Review the off-cycle group. (Optional)
Review the off-cycle calendar group. (Optional)
Launch the payroll identification and calculation for the off-cycle calendar group to which terminated employees are attached.
Review payee messages.
Review payroll results.
Review payee status.
Determine if payroll is correct. If not correct, return to step 4.
Finalize termination group.
Prepare and edit pay slip.
Launch the data retrieval process for the termination group.
Update the termination data if necessary.
Edit the termination reports.

This chapter explains the pages specific to France. The generic core payroll pages are documented in the PeopleSoft Enterprise 8.9 Global Payroll PeopleBook.

Setting Up Terminations

To set up terminations, use the Element Mapping Codes FRA (GPFR_ILLNESS_SETUP) and Terminations FRA (GPFR_TERM) components.

Global Payroll for France provides a termination process for managing employee terminations that integrates with the termination business process in Human Resources. This section provides an overview of the elements used to identify terminations and discusses how to set up the termination process for France.

Understanding How Terminations are Identified

Many features in Global Payroll for France are affected by the departure of a payee. For example, calculations such as specific allowances and contributions occur during a payee's departure.

Often, there is a need to identify a payee's departure and, in some cases, the reason for the departure. Global Payroll for France provides elements that you can use for these purposes, instead of creating your own additional rules.

If a payee leaves the company during the segment period, the GEN VR TEST DEPART variable resolves to GP TRUE (or 1). Otherwise, the value of the variable is equal to GP FALSE (or 0). The GEN VR ACTION variable stores the action and the GEN VR MOTIF variable stores the reason for the departure.

In order to populate these three variables, the system uses a generation control element, an earnings element, and a formula element.

The generation control element GEN GC TEST DEPART tests whether the different actions occur during the segment period plus one day. You can modify, delete, or add the action that you want in this generation control element.

If one of the actions listed in the generation control appears in the segment period plus one day, the earning element DEPART is triggered. This earning is not used to retrieve a monetary amount added to the salary. An earning element is used because this is the only way to process a generation control.

If the earning element DEPART is triggered, the GEN FM ACT DEPART formula is resolved. This formula triggers the array that retrieves the action and reason and populates the GEN VR ACTION and GEN VR MOTIF variables. This formula also sets the GEN VR TEST DEPART variable to GP TRUE.

The same logic is used to retrieve the notification of the departure at the beginning of the notice period. The system calculates the seniority at the date of the beginning of the notice period for the calculation of the entitlements for the severance allowance (but not for the allowance amount). Then the system obtains the date of the beginning of notice period. In order to do that, the system uses the GEN GC TEST NOTIF generation control that triggers the NOTIFICATION earning element. The GEN FM DATE NOTIF formula that is referenced in the earning is then resolved and triggers an array that retrieves the date of the beginning of the notice period. The date at the beginning of the notice period is regarded as the date of the notification of the departure. This date is used to calculate the entitlements for the severance allowance.

See Also

Defining Generation Control Elements

Understanding Triggers

In Global Payroll, the mechanism used to detect online changes to data that result in a system action is called a trigger. The trigger detects the changes to specific data in the system and writes a row of data to a trigger table for further processing by the batch code. The row of data in the trigger table is the signal that some action must occur during batch processing. Global Payroll for France uses triggers to detect terminated employees.

PeopleSoft delivers the trigger DEPART which is based on action/reasons related to termination. You must review the delivered triggers to add, remove, or modify the action/reasons that trigger a termination. The triggers delivered by PeopleSoft can use as examples. When you create new triggers related to termination, you can eliminate the delivered PeopleSoft triggers in the Extraction Page, as appropriate.

PeopleSoft delivers two triggers related to terminations: a segmentation trigger and a retro trigger. The segmentation trigger is created when a termination is input in the current payroll period. Both a segmentation and a retroactive trigger are created when a termination occurs for a period already finalized (a retro-termination). The segmentation trigger is used to retrieve employees terminated in the current period. The retroactive trigger is used to retrieve employees terminated retroactively in a past period.

See Understanding Triggers, Setting Up Trigger Definitions, Viewing and Managing Triggers.

Pages Used to Set Up the Termination Process

Page Name	Object Name	Navigation	Usage
Extraction Setup	GPFR_TERM_TRG	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Terminations, Terminations FRA, Extraction Setup	Define the triggers for termination selection.
Assedic Reasons	GPFR_TERM	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Terminations, Terminations FRA, Assedic Reasons	Define the action and reason codes that are considered terminations. Only employees whose job data has one of the termination Action/Reason Codes are affected by the termination processes.
Elements for Reports	GPFR_ILLNESS_SETUP	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Reports, Element Mapping Codes FRA	Map element types to element names. In termination processing, you must define the value for GEN VR TEST DEPART.

Defining Triggers for Termination

Access the Extraction Setup page.

This page displays the grid to indicate the triggers to be considered for the termination extraction. PeopleSoft delivers two trigger types, Retro and Segmentation, created for dealing specifically with terminations.

Note. You must ensure that any action/reasons leading to the creation of a retro trigger, also lead to the creation of a segmentation trigger.

Setting Up the Assedic Reasons

Access the Assedic Reasons page.

Actions and Reasons

This group box lists the Job Data action and reason codes that are defined as terminations and therefore require termination reports.

The action/reasons are translated into an ASSEDIC termination reasons.

Action

Select an Action and Reason Code as defined on the Action Reason Table page.

Review this list to ensure that the action/reasons used in the termination triggers are synchronized with the list of action/reasons. At the minimum, all action/reasons used for creating a termination trigger must be in the Assedic Reasons list.

If an action/reason is in this list but is not identified to create a termination trigger, the employee will not be retrieved in the list of terminated employees processed in the off-cycle calendar group. The employee will be terminated in the normal payroll calendar group calculation.

Warning! PeopleSoft delivers the action and reason codes that are required for the termination report. It is important that you review the action/reason codes and confirm that they are applicable to your organization.

Reason for Breach of Contract

Select a reason for breach of contract. This field is used in the ASSEDIC certificate.

See Also

Creating Group Lists

Processing Terminations

This section provides an overview of termination processing..

Understanding Termination Processing

To process a termination as part of an off-cycle calculation:

Retrieve the terminated employees
Create an off-cycle group
Assign the terminated employees to the off-cycle group
Create an off-cycle calendar group.
Assign the off-cycle group to the off-cycle calendar group.
Change the payment method of terminated employees.

Pages Used to Process Terminations

Page Name	Object Name	Navigation	Usage
Termination Group	GPFR_OFFCYCLE_GRP	Global Payroll & Absence Mgmt, Termination Processing, Create Terminated EE Group FRA, Termination Group	Create an off-cycle group for processing terminated payees.
Terminated Employees	GPFR_TER_EE_SEL	Global Payroll & Absence Mgmt, Termination Processing, Create Terminated EE Group FRA, Terminated Employees	Assign terminated payees to the off-cycle group.
Off-Cycle Calendar Group	GPFR_OFFCYC_CALGRP	Global Payroll & Absence Mgmt, Termination Processing, Create Terminated EE Group FRA, Off-Cycle Calendar Group	Create an off-cycle calendar group.

Creating an Off-Cycle Group for Terminated Employees

Access the Termination Group page.

Termination ID

The identifier of the termination group.

Pay Group

The pay group to which the terminated employees belong.

Period ID

The pay period to be used to extract terminated employee data.

Country

Must be France.

Period Begin Date and Period End Date

The begin and end dates of the period.

Description

Enter a free form description of the termination group.

Date of Pay

Defaults to the current date. The date cannot be changed to a date prior to the Period Begin Date.

The payment date is applicable to all employees in the termination group. To modify the payment date for an employee in the group, use the Global Payroll core off-cycle component.

Payment Method

Defaults to Check. Options include: Check, Cash, (bank) Transfer, Post order, and Wire (transfer).

Assigning Terminated Employees to the Off-Cycle Group

Access the Terminated Employees page.

Calendar Group Details

Calendar Group ID	The system displays all calendar groups related to the Period ID entered for creating the termination group. The displayed calendar groups are not finalized. Select the calendar group for which you want the terminated employees to be processed.
Description	The system displays the description for all calendar groups.
Begin Date and End Date	Input an end date to define the period for retrieving terminated employees. The begin date is populated and cannot be changed. The end date must be inside the calculation period.
Retrieve	Click to retrieve a list of terminated employees. The process will retrieve employees who meet the first two criteria and one of the third or fourth criteria: Employees who have a trigger equal to one trigger (retro or segmentation) on the setup page. Employees who are part of the selected pay group. Employees having a segmentation trigger included in the dates specified for retrieval. The trigger date minus one day must be included in the selection dates, OR Employees having any retro trigger status other than Cancelled. Retroactive triggers are created for one EMPLID. So, identifying an employee retroactively terminated based only on the Retro triggers is not enough since there is a risk of considering all the employee's records as terminated when the termination may be effective for only one record. Segmentation triggers, when created, should be for one employee/record. In order to identify the employee and the job to be processed as retroactively terminated, the system considers employees having a retro trigger AND for those employees, considers the segmentation triggers existing for the same date as the retro trigger. This segmentation trigger identifies the record and the job to be considered in the list of terminated employees. For this reason, you should confirm that the termination triggers are set up identically for both the segmentation and the retroactive triggers. Employees retrieved based on the previous parameters must not be already finalized.

Terminated Employees Selection: Employee Selection

Select

By default, all employees retrieved are selected. You can manually deselect any employees who are not to be included in the termination group. You can select or deselect all employees by clicking the buttons at the top of the group box.

Termination Date

The termination date corresponds to the contract number displayed.

Termination Period

The system displays Current if the employee was selected based on the segmentation trigger. The system displays Retro if the employee was selected based on a retro trigger.

The termination period is useful to determine why the employees are selected.

The selection based on retroactive triggers is mandatory when dealing with retroactive termination. For example: After the finalization of January payroll, payroll is informed that an employee was effectively terminated the 25th of January. The termination date is input in January, producing a retroactive and a segmentation trigger with an effective date equal to the 25th of January. When launching the terminated employees retrieval at the beginning of February, the retrieval dates input by the user are from the 1st of February to the 15th of February. If the selection was not based on the retroactive trigger, it wouldn't be possible to select the employee retroactively declared as terminated as the segmentation trigger is created in January.

The Termination Period indicates why some employees selected have termination dates not included in the Begin and End retrieval dates

Note. A terminated group cannot be saved if no employee is selected. This situation can occur if you deselected All Employees or if the retrieval process found no terminated employee corresponding to extraction criteria.

Terminated Employees Selection: Employee Details

Payment Method

The payment method is populated by the default payment method indicated on the Termination Group page. You can modify the payment method for the employees. In this case, the payment method at the payee level is used as payment method at the same level in the off-cycle definition.

The Select check box is designed specifically for employees who have several contracts in the period. To respect the chronological order in the calculation between contracts, if two contracts are displayed on the page for the same employee/record, the first contract cannot be unchecked if the second contract is checked. Contracts can be checked only in chronological order and can be unchecked only in the reverse chronological order.

Creating an Off-Cycle Calendar Group

Access the Off-Cycle Calendar Group page.

Create New Calendar Group

Select to have the calendar group created automatically by the system. Once Create New Calendar Group is selected, the Off-Cycle Calendar Group ID field is available. An off-cycle calendar group will be created and the off-cycle group will be attached to it.

Off-cycle Calendar Group ID

An ID to identify the off-calendar group. Enter a value in this field only if you want to create an off-cycle calendar group.

Create Off-cycle Group

Click this button to launch the creation of the off-cycle group and the creation of the off-cycle calendar group (if you entered a value in the field). Once this button is clicked, the button becomes unavailable as well as all the fields in the termination group definition. You can save the termination group definition without creating the off-cycle group. It allows you to create the termination group in several stages. Once the termination group is satisfactory, click the Create Off-Cycle Group button and freeze the termination group definition.

Off-Cycle Group Definition

Once the off-cycle group is created, no modifications are allowed to this group from the Global Payroll for France pages. Use the Global Payroll core component (off-cycle group and calendar group) for making modifications.

Calendar Group Definition

Once the off-cycle calendar group is created, no modifications are allowed to this group from the Global Payroll for France pages. Use the Global Payroll core component (off-cycle group and calendar group) for making modifications or to create calendar groups manually.

Note. The Termination Group page can be saved without creating the off-cycle group and calendar group. The creation of these groups is effectively done when you click Create Off-Cycle Group.

Retrieving Data for Terminated Employees

The Termination Data Application Engine process (GPFR_ASS_AE) enables you to retrieve from Global Payroll and Human Resources the data required to produce an ASSEDIC certificate, the Work Certificate, and Last Payment Receipt, on an employee’s termination.

Understanding the Data Retrieval Process

The data retrieved for the termination comes from tables and records in Global Payroll and Human Resources.

This table lists the records that the data retrieval process populates:

Record	Purpose
GPFR_ASS_COMP	Displays and records data concerning company and establishment information.
GPFR_ASS_PAYEE	Displays and records data concerning the employee.
GPFR_ASS_RUNCTL	Displays and records data concerning the process of mass edition. Enables the capture of the Frame 9 ASSEDIC certificate information and the selection of departing employees.
GPFR_ASS_SELECT	Displays and records the main data retrieval process information.
GPFR_ASS_PRINT	Displays and records the employees requiring an ASSEDIC certificate. Note. Another record (GPFR_ASS_PRINT2) is built with the same definition. Its purpose is to make the connection between the payees to print and the queries defined for the Crystal report.
GPFR_ASS_WAGE_1	Displays and records data concerning the wages and period of pay during the last 12 months.
GPFR_ASS_WAGE_2	Displays and records data concerning bonus or compensation other than monthly salary.
GPFR_ASS_WAGE_3	Displays and records data concerning the amounts paid after the last complete month.
GPFR_ASS_WA	Stores the results of accumulators after each payroll run. Application Engine reads this table to insert and update the record-dedicated writable array results concerning wages. The writable array for this functionality is GP WA AA ELMT.
GPFR_ASS_SECU	Stores the security number required for UNEDIC control services.
GPFR_LPR_PAYEE	Stores employee information for the last payment receipt.
GPFR_WC_PAYEE	Stores employment begin and end dates, plus a comment for the employee that is used in the work certificate.
GPFR_WC_POS	Stores employees' job descriptions that are required for the work certificate.

Prerequisites

Before you can run the Termination Data process, you must run the payroll process for the terminated employees.

Verify that you have selected wages based on the final payroll process using the GEN VR TEST DEPART variable. The employee’s data is retrieved only if this variable equals 1 (the employee has left during the month). Run this after the monthly pay is calculated. The GEN VR TEST DEPART variable is defined on the Element Mapping Codes FRA component.

Finally, you must approve the payroll process for the terminated employees. You can do this in one of two ways:

From the Payroll/Absence Run Control page, run the payroll process for the group list and select the Approve check box selected.
Manually approve terminated employees using the Payee Status page.

See Also

Processing Payroll

Page Used to Retrieve Data for Terminated Employees

Page Name	Object Name	Navigation	Usage
Termination Data Retrieval	GPFR_ASS_DATA_RUN	Global Payroll & Absence Mgmt, Termination Processing, Extract Termination Data FRA	Run the Termination Data process which retrieves information about terminated employees that is required for the termination reports.

See Also

Processing Terminations

Running the Data Retrieval Process

Access the Termination Data Retrieval page.

Population Selection

Use this group box to define the employees you want to include in the termination data retrieval process.

Certification

Use this group box to enter details of the person who signs the termination reports.

Place for Signature	Enter the name of the city or other location where the certificate will be signed.
Date of Signature	Enter the date that the certificate will be signed.
Name	Enter the name of the person who signs the certificate on behalf of the employer.
Status of Signer	Select the signer’s position in the company: Accountant, Compulsory Liquidator, Director, Manager, Managing Director, Other, Personnel Manager, or Receiver.
Person Responsible for Certif (person responsible for certificate)	Enter the name of the person who is responsible for the certificate.
Select	Click this button to search for employees who meet your selection criteria. The system displays matching employees in the Select Result group box.

Select Result

Retrieval	Select if you want the system to retrieve data for the employee shown in the EmplID field. The check box is selected automatically if data has not been retrieved before.
Print Requested	Select to print a certificate for the employee. This check box is selected automatically if a certificate has already been printed for this employee.
Action Date	Displays the date of termination, followed by the action description.

Reviewing Retrieved Employee Data

After running the Extract Termination data process, use the Update Termination Data component to review the data retrieved and update it if necessary.

This section discusses how to:

Review employer data for the ASSEDIC certificate.
Review employee personal data and complementary fund information.
Review employee job information.
Review contract termination information.
Review employee salary information.
Review employee bonus information.
Review employee allowances.
Review FNGS and termination reason information.
Review work certificate information.
Review last payment receipt information.
Review certification information.

Pages Used to Review Data for Terminated Employees

Page Name	Object Name	Navigation	Usage
ASSEDIC Certificate 1	GPFR_ASS_CERTIF_1	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA	Display and modify ASSEDIC certificate data concerning the employer.
2 and 3	GPFR_ASS_CERTIF_2	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, 2 and 3	Display ASSEDIC certificate data concerning the employee and complementary funds.
4	GPFR_ASS_CERTIF_3	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, 4	Display ASSEDIC certificate data concerning the employee’s job.
4 (end)	GPFR_ASS_CERTIF_4	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, 4 (end)	Display ASSEDIC certificate data concerning the employee’s job.
5 and 6	GPFR_ASS_CERTIF_5	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, 5 and 6	Display ASSEDIC certificate data concerning reason for the contract termination.
7.1	GPFR_ASS_CERTIF_6	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, 7.1	Display ASSEDIC certificate data concerning the employee’s salary for the past 12 months. The data comes from the GP_PYE_PRC_STAT record, which the system creates during payroll processing and from the GPFR_ASS_WA record, dedicated to writable array accumulator results.
7.2 and 7.3	GPFR_ASS_CERTIF_7	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, 7.2 and 7.3	Display ASSEDIC certificate data concerning the employee’s bonus and other salary payments.
7.3	GPFR_ASS_CERTIF_8	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, 7.3	Display ASSEDIC certificate data concerning the employee’s allowances. This page is a continuation of Frame 7.3 and covers allowances paid after the last complete month paid.
8 and 9	GPFR_ASS_CERTIF_9	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, 8 and 9	Display ASSEDIC certificate data concerning FNGS.
Work Certificate	GPFR_WC_PAYEE	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, Work Certificate	Review employee information for the Work Certificate.
Last Payment Receipt	GPFR_LPR_PAYEE	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, Last Payment Receipt	Review employee information for the Last Payment Receipt report.
Certification	GPFR_CERTIFICATION	Global Payroll & Absence Mgmt, Termination Processing, Update Termination Data FRA, Certification	Display details of the person who signs the termination reports.

Reviewing Employer Data for the ASSEDIC Certificate

Access the ASSEDIC Certificate 1 page.

Company/Establishment

This group box is populated with the name of the company and establishment that employed the terminated employee. This information is extracted from the Company and Establishment tables.

Juridic Status	Displays the company’s legal entity that was entered in the Company table.
SIRET	Displays the SIRET code that was entered in the Establishment table.
APE Code	Displays the APE code that was entered in the Establishment table.
Nbr of Employees Past 12/31 (number of employees past 12/31)	Displays the number of employees in the establishment, as calculated by the previous December’s URSSAF DUCS for this establishment.
ASSEDIC # (ASSEDIC number)	Displays the ASSEDIC number that was entered in the Establishment table. The ASSEDIC number begins with a three-digit ASSEDIC code. GARP is defined with a number from 055 to 062. ASSEDIC is defined with another number. Each ASSEDIC is defined on the DUCS Contact Definition page.
Indicator of subscription	Displays the appropriate indicator: ASSEDIC, GARP, and Other.You can change this value.

Overwrite Employer's Data

Override

Select if you want to override the company and establishment data.

Print Data

Print Requested

Select if the certificate has already been printed. To reprint, clear the check box to activate the Printing Process button.

Printing Process

Click this button to open the Termination Reports run control page. You are prompted to add a new run control ID.

Note. If you want to print several certificates in one run, go directly to the Termination Reports page by selecting Global Payroll & Absence Mgmt, Termination Processing, Termination Reports FRA.

Reviewing Employee Personal Data and Complementary Fund Information

Access the Termination Data FRA — 2 and 3 page.

Payee (Frame 2)

This group box displays the employee's name,address, and other personal data from the Personal Data component.

Does the Employee have any Relationship with Manager?	Select if the employee is related to the manager.
Manager or Managerial Status	Select if the employee is a manager.
Qualification Level	Displays the qualification level that was entered on the Job Data component.

Comp. Pension Fund (Frame 3)

ARRCO	Displays the ARRCO fund that was entered on the Pension/Contingency Funds component.
AGIRC	Displays the AGIRC fund that was entered on the Pension/Contingency Funds component.
Other	Displays any other fund that was entered on the Pension/Contingency Funds component.

Reviewing Employee Job Information (1)

Access the Termination Data FRA — 4 page.

Job

This group box displays the employee's Hire Date, Termination Date, Job Code, Notification Date and Last Date Worked from the Job Data component.

Notice Period

Notice Period Done	Select if the employee has completed all or part of the required notice period. The related From and To fields appear in which you can enter the begin and end dates of the notice period.
Notice Period not Done	Select the Notice Period not Done check box if the employee has not completed the required notice period or if only part of the notice period has been completed. The Notice Period Paid and Notice Period not Paid check boxes appear. Note. If only part of the notice period is done, select both the Notice Period Done and the Notice Period not Done check boxes.
Notice Period Paid	Select the Notice Period Paid check box if all or part of the notice period has been paid. The related From and To fields appear in which you can enter the begin and end dates of the paid period.
Notice Period not Paid	Select if all or part of the notice period has not been paid. The related From and To fields appear in which you can enter the begin and end dates of the notice period not paid.
Special Security Fund	Enter the special security fund, if any.
Number	Enter the number of the special security fund if you entered one in the Special Security Fund field.
Alsace-Moselle Local System	This check box is selected if the establishment postal code is in the Alsace-Moselle region (departments 57, 67, or 68).

Reviewing Employee Job Information (2)

Access the Termination Data FRA — 4 (end) page.

Job

CDD/CDI

Displays the type of employment contract, CDD (limited contract) or CDI (unlimited contract) that was entered on the Contract Data component.

Part Contract

Displays the particular contract entered on the Contract Data component: Adaptation Contract, Apprenticeship Contract, Solidarity Contract, Other, Qualification Contract, and Orientation Contract.

If you select Other, enter a description of the particular contract in the text box that appears.

Particular Status

Displays the particular status entered on the Contract Data component: Managing Director, Board Member, Member of executive board, Member of supervisory board, Chairman of an association, EIG Member, Partner, and Other.

If you select Other, enter a description of the particular status in the text box that appears.

Particular Job Categories

Select the check box of the specific job category that applies.

Number of Worked Hours

Weekly, Annual

Displays the standard number of weekly or annual work hours that are entered on either of the following:

Business Unit Options Default page for the company.
Job Data component for the employee.

Reason in Case of Difference

Displays the reason that the weekly or annual hours differ, if any: Other Reason and Partial Time.

Reviewing Contract Termination Information

Access the Termination Data FRA – 5 and 6 page.

Full Unemployment (Frame 5)

Complete Unemployment?	Select if the unemployment period follows ASSEDIC ‘s definition of complete unemployment.
Did You Ask for Allocation from DDTEFP?	Select if you asked for DDTEFP (Direction Du Travail, de l’Emploi, et de la Formation Professionnelle) allocation. The related From, To, and Foreseen Date to Resume Work fields appear in which you can enter the begin and end dates of the period of compensation as well as anticipated date to resume working.

Reason for Breach (Frame 6)

Reason of Breach of Contract	Displays the termination action/reason code entered on the Job Data component. If the action/reason code is 20 (other dismissal reason), 59 (resignation), or 60 (other breach reason), the Reason field appears.
Reason	Enter the specific reason for the breach of contract for action/reason codes 20, 59, or 60.
Social Plan?	Select if the employee is laid off within a social plan. The Social Plan Dt field appears.
Social Plan Dt (social plan date)	Enter the date of the social plan.

Payee Aged 55 and More

Did the Employee Refuse to Subscribe to FNE Convention?

Select this check box if the employee refused to subscribe to the FNE convention.

Reviewing Employee Salary Information

Access the Termination Data FRA – 7.1 page.

Begin Date of Period Pay

Displays the begin date of the pay period for this payee from the GP_PYE_PRC_STAT record (the Pay Process Stat record).

To

Displays the end date of the pay period for this payee from the GP_PYE_PRC_STAT record.

Date of Pay

Displays the actual pay date for this payee from the GP_PYE_PRC_STAT record.

Worked Hours

The calculated work hours from the GPFR_ASS_WA record.

Nbr Days (number of days)

Displays the number of days from the GPFR_ASS_WA record.

Gross Pay

Displays the gross pay from the GPFR_ASS_WA record.

Employee’s ASSEDIC Amount

Displays the employee’s ASSEDIC amount from the GPFR_ASS_WA record.

Text

Enter additional comments.

Currency

Displays the currency from the GP_PYE_PRC_STAT record.

Reviewing Employee Bonus Information

Access the Termination Data FRA – 7.2 and 7.3 page.

Bonus and Compensation of Different Periodicity (Frame 7)

This group box displays the premiums or allowances corresponding to the previous 12 calendar months before the last day worked and of a different period. The data comes from several result tables that the system creates during payroll processing, such as the GP_RSLT_ERN_DED, GP_PYE_PRC_STAT, and GP_PIN records.

From	Displays the begin date of the bonus from the GP_RSLT_ERN_DED record.
To	Displays the end date of the bonus from the GP_RSLT_ERN_DED record.
Dt of Pay (date of pay)	Displays the payment date of the bonus from the GP_PYE_PRC_STAT record.
Entitle	Displays the name of the bonus from the GP_PIN record.
Bonus’ Amount	Displays the bonus amount from the GP_RSLT_ERN_DED record.
Currency	Displays the currency from the GP_PYE_PRC_STAT record. Note. The GP_RSLT_ERN_DED record contains the results of earnings and deductions after batch processing.

Salary Paid (Frame 7.3)

This group box displays the amounts paid after the last complete month paid (after the amounts listed on the 7.1 page and corresponding to the employee’s final pay). The data comes from several result tables that the system creates during payroll processing, such as the GP_RSLT_ERN_DED and GP_PYE_PRC_STAT records. It also draws data from the GPFR_ASS_WA record, dedicated to writable array accumulator results.

Note. The amounts on this page must be in the same currency as that of the Termination Data FRA - 7.1 page.

From	Displays the begin date of the bonus from the GP_RSLT_ERN_DED record.
To	Displays the end date of the bonus from the GP_RSLT_ERN_DED record.
Pay Date	Displays the payment date of the bonus from the GP_PYE_PRC_STAT record.
Worked Hours	Displays the number of hours worked, including overtime, for each period from the GPFR_ASS_WA record.
Gross Pay	Displays the employee’s gross pay for the period specified from the GPFR_ASS_WA record.
ASSEDIC Amt (ASSEDIC amount)	Displays the employee’s ASSEDIC contribution amount from the GPFR_ASS_WA record.
Currency Code in which was delivered the Leaving Employee’s Final Pay	Displays the currency code in which the departing employee’s final pay was delivered from the GP_PYE_PRC_STAT record.

Reviewing Employee Allowances

Access the Termination Data FRA – 7.3 page

Global Payroll for France displays accumulators related to the fields on this page in the record GPFR_ASS_WA, dedicated to writable array results. The Extract Termination Data process retrieves these values after a payroll process populates this record with the current accumulator values.

Allowances

If an allowance check box is selected, the page displays the amount of the selected allowance based on the results in the GPFR_ASS_WA record. Select the check box to manually enter an amount.

Notice Period	Displays the allowance of notice period from the GPFR_ASS_WA record.
Professional Fund	Enter the name of the professional fund for the paid vacation amount.
Paid Vacation	Displays the amount of paid vacation from the GPFR_ASS_WA record.
Number of Working Days	Displays the number of working days from the GPFR_ASS_WA record.
Negotiated Compensation Agreement?	Select if the employee has a negotiated compensation agreement.
Allowance for Negotiated Compensation Agreement	Displays the amount for the negotiated compensation agreement allowance based on the results in the GPFR_ASS_WA record.
Allowance for Collective Labor Agreement	Displays the amount for the collective labor agreement allowance based on the results in the GPFR_ASS_WA record.

Sums

Sum of all Allowances	Displays the total amount of legal, collective labor agreement, or negotiated financial compensation allowances for dismissal based on the results in the GPFR_ASS_WA record.
Amount for Legal Allowances	Displays the amount for legal allowances based on the results in the GPFR_ASS_WA record.

Reviewing FNGS and Termination Reason Information

Access the Termination Data FRA – 8 and 9 page.

FNGS (Frame 8)

FNGS Payment

Select an option that describes the processing of the FNGS payment to be printed on the ASSEDIC certificate: No, will not be received; No, is not received; Yes, already received; or Yes, will be received.

If the FNGS won’t be processed, the Reason field appears. If the FNGS will be processed, the For Which Claim field appears.

Reason

Enter the reason for the lack of payment to FNGS.

For Which Claim

Enter the claim description for the FNGS payment.

Reason for Breach

Reason for Breach	Displays the termination action/reason code, as entered on the Job Data component.
Person Responsible for Certif (person responsible for certificate)	Displays the person responsible for the certificate, as entered on the Extract Termination Data page.
Telephone	Displays the telephone number of the personal responsible for the certificate, as entered on the Extract Termination Data page.

Reviewing Work Certificate Information

Access the Termination Data FRA – Work Certificate page.

This page displays employee's hire and termination dates extracted from Job Data. The information on this page is printed on the Work Certificate, together with employer information.

Employer's Comments

(Optional). Enter comments that are printed on the Work Certificate.

Employments

This group box lists job descriptions for the jobs held by the employee while employed by the organization.

Reviewing Last Payment Receipt Information

Access the Termination Data FRA – Last Payment Receipt page.

Last Payment Receipt

This group box displays the employee's final payment, as calculated by the payroll process.

Reviewing Certification Information

Access the Certification page.

Certification

The system populates this group box with details of the person who signs the termination reports, as entered on the Termination Data Retrieval page.

Printing Termination Reports

This section discusses how to run the termination reports.

Page Used to Run Termination Reports

Page Name	Object Name	Navigation	Usage
Termination Reports	GPFR_ASS_CER_RUN	Global Payroll & Absence Mgmt, Termination Processing, Termination Report FRA	Use this page to generate these reports for selected terminated employees: ASSEDIC Certificate (Attestation ASSEDIC) This is a statutory report that provides information about employee's ASSEDIC (or GARP in Paris) contributions. Work Certificate (Certificat de Travail) This report displays employer information, the terminated employee's name and address, and a list of the employee's jobs while employed by the company. Last Payment Receipt (Reçu pour Solde de Tout Compte) This report details the amount paid to the employee on termination. Employees are normally required to sign this report to confirm receipt of their final payment.

Page Name

Object Name

Navigation

Usage

Termination Reports

GPFR_ASS_CER_RUN

Global Payroll & Absence Mgmt, Termination Processing, Termination Report FRA

Use this page to generate these reports for selected terminated employees:

ASSEDIC Certificate (Attestation ASSEDIC)

This is a statutory report that provides information about employee's ASSEDIC (or GARP in Paris) contributions.
Work Certificate (Certificat de Travail)

This report displays employer information, the terminated employee's name and address, and a list of the employee's jobs while employed by the company.
Last Payment Receipt (Reçu pour Solde de Tout Compte)

This report details the amount paid to the employee on termination. Employees are normally required to sign this report to confirm receipt of their final payment.

Running the Termination Reports

Access the Termination Reports page.

Selection Criteria

Select All

Click to list employees in the selectedCompany and Establishment ID whose data has been retrieved. The Extract Termination Data process retrieves employee data required for the termination reports.

List of Employees

The system populates this group box when you click the Select All button.

Print

Select this check box to print the termination reports for the employee listed. By default, this check box is selected if the reports have not been printed for the employee.

Create New Calendar Group	Select to have the calendar group created automatically by the system. Once Create New Calendar Group is selected, the Off-Cycle Calendar Group ID field is available. An off-cycle calendar group will be created and the off-cycle group will be attached to it.
Off-cycle Calendar Group ID	An ID to identify the off-calendar group. Enter a value in this field only if you want to create an off-cycle calendar group.
Create Off-cycle Group	Click this button to launch the creation of the off-cycle group and the creation of the off-cycle calendar group (if you entered a value in the field). Once this button is clicked, the button becomes unavailable as well as all the fields in the termination group definition. You can save the termination group definition without creating the off-cycle group. It allows you to create the termination group in several stages. Once the termination group is satisfactory, click the Create Off-Cycle Group button and freeze the termination group definition.
Off-Cycle Group Definition	Once the off-cycle group is created, no modifications are allowed to this group from the Global Payroll for France pages. Use the Global Payroll core component (off-cycle group and calendar group) for making modifications.
Calendar Group Definition	Once the off-cycle calendar group is created, no modifications are allowed to this group from the Global Payroll for France pages. Use the Global Payroll core component (off-cycle group and calendar group) for making modifications or to create calendar groups manually.

Begin Date of Period Pay	Displays the begin date of the pay period for this payee from the GP_PYE_PRC_STAT record (the Pay Process Stat record).
To	Displays the end date of the pay period for this payee from the GP_PYE_PRC_STAT record.
Date of Pay	Displays the actual pay date for this payee from the GP_PYE_PRC_STAT record.
Worked Hours	The calculated work hours from the GPFR_ASS_WA record.
Nbr Days (number of days)	Displays the number of days from the GPFR_ASS_WA record.
Gross Pay	Displays the gross pay from the GPFR_ASS_WA record.
Employee’s ASSEDIC Amount	Displays the employee’s ASSEDIC amount from the GPFR_ASS_WA record.
Text	Enter additional comments.
Currency	Displays the currency from the GP_PYE_PRC_STAT record.