Preparing Travel Authorizations

This chapter provides an overview of travel authorizations and discusses how to:

Create travel authorizations.
Enter travel authorization information and detail expense lines.
Copy or add expense lines.
Review or modify default accounting information.
View or modify travel authorizations.
Delete travel authorizations.
Cancel approved travel authorizations.

Understanding Travel Authorizations

Expenses provides a travel authorization system to manage the pre-trip approval of estimated travel costs. If you use Commitment Control, Expenses supports budget checking of travel authorizations. From the Travel and Expense Center, you can create, modify, view, cancel, delete, and print travel authorizations. As you prepare a travel authorization request, Expenses provides the options to create cash advances, modify the default accounting, or change the general information. You can save travel authorizations for more input at a later time—with invalid or missing information—or you can submit them for approval. Expenses provides functionality to decrease the time that you spend entering travel authorizations. You can:

Create travel authorizations populated with information from user defaults.
Copy expense transaction lines from another travel authorization.
Copy multiple expense transaction lines at one time on a travel authorization.

Creating Travel Authorizations

This section provides an overview of the travel authorization creation methods and discusses how to create travel authorizations.

Understanding Travel Authorization Creation Methods

When you create a travel authorization, you have options on which to base the new document, and the selection that you make triggers other choices that prompt you for details about the travel authorization. You can start with a blank document or populate one with data from another source.

Pages Used to Create Travel Authorizations

Page Name	Object Name	Navigation	Usage
Travel Authorization Entry	EX_TAUTH_ENTRY	Employee Self-Service, Travel and Expense Center, Travel Authorization, Create (if user default set to Open a Blank Authorization) Travel and Expenses, Travel and Expense Center, Travel Authorization, Create	Create a new travel authorization request.
Copy From an Existing Travel Authorization	TE_COPY_TAUTH	Employee Self-Service, Travel and Expense Center, Travel Authorization, Create (if user default set to Copy an Existing Authorization) Select An Existing Authorization from the Quick Start drop-down list on the Travel Authorization Entry page.	Select an existing travel authorization from which to base a new authorization.
View Selected Travel Authorization	TE_TAUTH_LINES_SEC	Click the View Detail link in the Description column on the Copy From an Existing Travel Authorization page.	Review details of a travel authorization.
Select a Template	TE_TEMPLATE_SELECT	Employee Self-Service, Travel and Expense Center, Travel Authorization, Create (if user default set to Copy From a Template) Select A Template from the Quick Start drop-down list on the Travel Authorization Entry page.	Select a template for a new travel authorization.
Add to Travel Authorization	TE_TEMPLATE2	Click the Select button for a template on the Select a Template page.	Select the expense types listed for the template to use on the travel authorization.

Creating Travel Authorizations

When you use the Employee Self-Service, Travel and Expense Center, Travel Authorization, Create navigation, Expenses checks for a default creation method. Depending on what your default creation method is set to on the Employee Profile - User Defaults page, Expenses displays the next page based on the user defaults and prepopulates fields according to user defaults. The creation methods are:

Open a Blank Authorization: Expenses displays the Travel Authorization Entry page.
Copy an Existing Authorization: Expenses displays the Copy From an Existing Travel Authorization page where you can select an existing travel authorization on which to base a new authorization.

To select an existing travel authorization:
1. Enter a date range to display travel authorizations from a specified period and click Search.
  
  Expenses displays a list of available travel authorizations.
2. Click the report ID in the Description column to access the View Selected Travel Authorization page.
  
  This page displays a summary of the expenses in a travel authorization to help you decide whether to use it as the basis for a new travel authorization.
3. Click Select for the travel authorization that you want to copy from.
  
  Expenses displays the Travel Authorization Entry page and populates the fields with data from the travel authorization that you copied from.
Copy From a Template: Expenses displays the Select a Template page.

To copy from a template:
1. Select a template to use to populate the travel authorization with.
  
  Expenses displays the Add to Travel Authorization page.
2. Select a date range for the travel authorization.
3. Select One Day or All Days to specify whether one instance of the expense type should be added to the travel authorization or whether one for each day in the date range should be added for that particular expense type.
4. Click OK.
  
  Expenses displays the Travel Authorization Entry page and populates the date range and expense types that you selected on the Add to Travel Authorization page.

Entering Travel Authorization Information and Detail Expense Lines

This section discusses how to:

Enter travel authorization information.
Enter detail expense lines.

Pages Used to Enter Travel Authorization Information and Detail Expense Lines

Page Name	Object Name	Navigation	Usage
Travel Authorization Entry	EX_TAUTH_ENTRY	Employee Self-Service, Travel and Expense Center, Travel Authorization, Create (if user default set to Open a Blank Authorization) Travel and Expenses, Travel and Expense Center, Travel Authorization, Create	Create a new travel authorization request.
Missing or Invalid Project Defaults	TE_PROJ_ERR_SEC	If you have Project Costing installed and the employee has update authority for their accounting detail, Expenses displays this page when creating a travel authorization and project defaults are not valid.	Message indicating that the employee's profile contains invalid project defaults.
Authorization Detail for [expense type]	EX_TAUTH_DETAILS	Click the *Detail link on the Travel Authorization Entry page.	Enter additional information about an expense transaction line, such as merchant and location.
Travel Authorization Project Summary	TE_PROJ_SUMMARY_TA	Click the Project Summary link on the Travel Authorization Entry page.	View project ChartFields.
Warning for Copying Expense Lines	TE_COPY_CONFIRM	Click the Copy Selected button on the Travel Authorization Entry page after selecting one or more expense lines that have not been checked for or contain missing information or errors.	Expenses warns you if you selected expense lines that have errors or have not been checked for errors. Click the Cancel button to correct the appropriate error(s) or press OK to continue.
Travel Authorization - Delete Confirmation	TE_DELETE_CONFIRM	Click the Delete Selected button on the Travel Authorization Entry page after selecting expense lines to delete.	Delete one or more expense detail lines on a travel authorization.
Save Confirmation	TE_SAVE_CONFIRM	Click the Save for Later button on the Travel Authorization Entry page.	Expenses indicates that it successfully saved the travel authorization and indicates if missing or invalid information exists.
Submit Confirmation	TE_SUBMIT_CONFIRM	Click the Submit button on the Travel Authorization Entry page.	Expenses indicates that it successfully saved and submitted the travel authorization.
Travel Authorization	TE_TAUTH_RPT	Select the Printable View option from the More Options drop down list on the Travel Authorization Entry page. Click the Printable View link on the Travel Authorization Entry page	Open a new browser to preview and print a printable version of the travel authorization.

Entering Travel Authorization Information

Access the Travel Authorization Entry page.

User Defaults

Click to access the Employee Profile - User Defaults page and view or edit your defaults.

See Maintaining User Defaults.

Quick Start

Select a creation method for your travel authorization. Expenses initially displays this field based on what your default creation method is set to on the Employee Profile - User Defaults page, which you can override. Options are:

A Blank Authorization: Select to start with a blank travel authorization.

A Template: Select to access the Select a Template page and select existing templates from which to copy expense lines to the new travel authorization.

An Existing Authorization: Click to access the Copy From an Existing Travel Authorization page and select existing travel authorizations to copy to the new travel authorization.

Note. Expenses hides the Quick Start page element after you select a creation method or enter your first expense type in the Details grid.

General Information

Description	Enter a description to identify the travel authorization.
Comment	Enter additional information about the travel authorization.
Business Purpose	Enter a purpose from a predefined list, which was created when you implemented the expense system. Because tax laws require a business purpose for business expenses, this field is required.
Default Location	Enter a city, country, or geographical area that is predefined by your organization with expense location amounts. Expenses uses what you enter in this field to automatically populate the expense location when you enter an expense type. You can set up you user defaults for Expenses to populate this field every time you create a new travel authorization.
Accounting Defaults	Click to access the Travel Authorization - Accounting Defaults page to view or modify the default accounting ChartFields and the distribution split for travel authorization expenses. Note. This link is not available if the Accounting Display option for the business unit or the employee's role is set to Hide. Employees cannot edit the distribution or ChartFields if this option is set to Display Only. See Reviewing or Modifying Accounting Information.
More Options	Options are: Create Cash Advance: Select to access the Create Cash Advance Report page in a new window and create a cash advance with the travel authorization request. See Creating Cash Advances. Printable View: Select to access the Travel Authorization page to obtain a printable version of your travel authorization. This option is only available through the Employee Self-Service navigation. Note. You must save the travel authorization before you can print it. Project Summary: Select to access the Travel Authorization Project Summary page and view the Project Costing business unit, project, activity, amount, and currency information associated with the travel authorization. If there are multiple project costing business units, projects, or activities, Expenses displays a Multiple link to access the Travel Authorization - Accounting Details page. The Travel Authorization Project Summary page is read-only.

Details

Select	Use in conjunction with the Copy Selected and Delete Selected buttons.
	Click the Missing or invalid information was found button to access the Authorization Detail for [expense type] page to view and correct missing or invalid information pertaining to the expense transaction line. You can save a travel authorization with missing or invalid information on it; however, you cannot submit a travel authorization for approval with missing or invalid information. Note. The Missing or invalid information was found button appears after you check for errors or attempt to submit the travel authorization for approval, and a transaction line contains missing or invalid information. See Entering Detail Expense Lines.
Expense Type	Select an expense type to add an expense item.
Date	Select the beginning date for the expense type.
Amount	Enter the amount that you anticipate to spend for the expense transaction. Expenses disables this field on this page if you selected the expense type edit Attendees on the Expense Types 1 page. You must click the *Detail link to go to the Authorization Detail for [expense type] page to enter a daily or nightly amount in conjunction with the number of days or nights. The system then displays the total amount of the expense transaction in the Amount field.
Currency	Displays the currency associated with the expense transaction amount.
Payment Type	Select how you will pay for the expense item.
Billing Type	Select Billable, Nonbillable, or Internal. If you use Project Costing, billing codes are required to identify expense items that are both billable and charged to Project Costing ChartFields. Expenses sends the information to Project Costing, and Project Costing passes these items to Billing for processing.
*Detail	Click to access the Authorization Detail for [expense type] page and enter additional information for the expense transaction line. See Entering Detail Expense Lines.
Copy Selected	Click to access the Copy Selected Expenses page and enter details about copying expense lines that you selected in the Details grid. Expenses displays the Warning for Copying Expense Lines page if you selected expense lines that have errors or have not been checked for errors. Click the Cancel button to correct the appropriate error(s) or click OK to continue. See Copying Expense Lines.
Delete Selected	Click to delete expense transaction lines that you selected in the Details grid. Expenses displays the Delete Confirmation page before completing the delete process.
Add	Options are: New Expense: Select to add one blank line to the Details grid. Multiple Expenses...: Select to access the Add Multiple Expenses page and select expense types to add to the travel authorization. See Adding Multiple Expense Lines.
Check for Errors	Click to check the expense transaction line(s) for missing or invalid information.

Totals

Update Totals

Click to refresh your travel authorization totals.

Save for Later

Click to save the travel authorization without submitting it for approval. You can save the report with or without invalid or missing information, and you can modify it later.

When you click the Save for Later button, Expenses displays the Save Confirmation page to indicate that it successfully saved the travel authorization and indicates if missing or invalid information exists.

Submit

Save the travel authorization and submit it for approval. When you click the Submit button, Expenses displays the Submit Confirmation page to indicate that it successfully saved and submitted the travel authorization.

If invalid or missing information exist, Expenses displays the Authorization Detail for [expense type] page where you can make corrections.

After you submit the travel authorization, you cannot modify it unless an approver returns it to you.

Entering Detail Expense Lines

Access the Authorization Detail for [expense type] page.

If you checked for errors and the system detected invalid or missing information, Expenses displays messages at the top of this page and highlights the impacted fields.

About This Expense

This section varies, depending on which expense transaction line you selected and how your organization defined the expense type.

Date	Select the beginning date for the expense type.
Payment Type	Select how you will pay for the expense item.
Billing Type	Select Billable, Nonbillable, or Internal. If you use Project Costing, billing codes are required to identify expense items that are both billable and charged to project costing ChartFields. Expenses sends the information to Project Costing, and Project Costing passes these items to Billing for processing.
Merchant	Select Preferred to limit the merchant list to vendors with whom your organization has a contractual agreement, or select Non-preferred to enter any characters in the corresponding field.

Exception Comments

Location Amount	Enter an exception comment if you exceeded the authorized amount for the expense type and location.
Non-Preferred Merchant	Enter an exception comment if you did not use a preferred merchant.
Accounting Detail	Click to access the Travel Authorization - Accounting Detail page and view or edit ChartFields. Expense items are charged to a set of ChartFields that represent the cost center of the employee who submits the travel authorization. Note. This link is not available if the Accounting Display option for the business unit or the employee's role is set to Hide. Employees cannot edit the distribution or ChartFields if this option is set to Display Only. See Reviewing or Modifying Accounting Information.
Check Expense for Errors	Click to check the expense transaction line for missing or invalid information.

Copying or Adding Expense Lines

This section provides overviews of copying expense lines and adding multiple expense lines, and discusses how to:

Copy expense lines.
Add multiple expense lines.

Understanding Copying Expense Lines

Expenses enables you to copy one or more selected expense lines for a single day or a range of dates. You can also indicate whether you want to include holidays and weekends. The functionality associated with the Travel Authorization - Copy Selected Expenses page is for all expense types, including per diem expense types. When you copy an expense line to create new expense lines, Expenses automatically populates the new expense lines with the same ChartFields as the original line item.

Understanding Adding Multiple Expense Lines

Expenses enables you to select multiple expense types to add to a travel authorization. You can also select whether to add one occurrence or a daily occurrence of the expense types for a date range that you specify. Expenses adds the multiple expense lines to your travel authorization and you enter the remaining information that pertains to each expense type.

Pages Used to Copy or Add Expense Lines

Page Name	Object Name	Navigation	Usage
Travel Authorization - Copy Selected Expenses	TE_COPY_TALINE_SEC	Employee Self-Service, Travel and Expense Center, Travel Authorization, [Create or Modify] Click the Copy Selected button on the Travel Authorization Entry page after selecting one or more expense lines. Travel and Expenses, Travel and Expense Center, Travel Authorization, [Create or Modify] Click the Copy Selected button on the Travel Authorization Entry page after selecting one or more expense lines.	Copy selected expense lines on a travel authorization. Note. If you click the Copy Selected button on the Travel Authorization Entry page after selecting one or more expense lines that have not been checked for or contain missing information or errors, Expenses displays the Warning for Copying Expense Lines page.
Travel Authorization - Add Multiple Expenses	TE_ADD_MULT_EXP	Select Multiple Expenses... from the Add drop down list on the Travel Authorization Entry page.	Select expense types to add to travel authorizations and whether you want to add one instance of the expense type or have an entry of that expense type for each day within a date range.
Warning for Copying Expense Lines	TE_COPY_CONFIRM	Click the Copy Selected button on the Travel Authorization Entry page after selecting one or more expense lines that have not been checked for or contain missing information or errors.	Expenses warns you if you selected expense lines that have errors or have not been checked for errors. Click the Cancel button to correct the appropriate error(s) or press OK to continue.

Copying Expense Lines

Access the Travel Authorization - Copy Selected Expenses page.

Copy to One Date

Select to copy each selected line only once using the To Date as the new expense date.

Copy to Range of Dates

Select to copy each line multiple times with the expense date for the new lines set to each day within the specified date range.

From Date and To Date

Enter a date or a date range for Expenses to calculate the number of rows to create.

Include Weekends and Include Holidays

Select to have Expenses copy the expense type for the entire date range.

If you do not select to include weekends, Expenses checks the day of the week and does not copy expense lines for Saturdays or Sundays.

If you do not select to include holidays, Expenses checks the holiday calendar for the employee's business unit. Expenses does not copy expense lines for days that the calendar designates as holidays.

Adding Multiple Expense Lines

Access the Travel Authorization - Add Multiple Expenses page.

Date Range

Select a date range for Expenses to use to add expense lines to the travel authorization.

One Day or All Days

Select to specify whether one instance of the expense type should be added to the travel authorization or whether one for each day in the date range should be added for that particular expense type.

Continue

Click to return to the travel authorization, where the selected expense items appear.

Return to Authorization Entry

Click to return to the Travel Authorization Entry page without adding expense lines. If you selected any expense items, Expenses does not add them to the travel authorization.

Reviewing or Modifying Accounting Information

This section provides an overview of Expenses accounting and applying project defaults to travel authorizations, and discusses how to:

Review or modify default accounting.
Review or modify accounting details.

Understanding Expenses Accounting

When you create a travel authorization, Expenses populates the authorization request with accounting defaults for the cost distributions based on the default ChartField values that you set up on the Employee Profile - Organizational Data page. The minimum information that Expenses requires is the general ledger business unit and department identification. If other accounting distribution fields are in the employee profile, they appear by default in the travel authorization.

Note. If employees have more than one profile in Expenses, the system uses the profile that you select as the default.

Applying Project Defaults to Travel Authorizations

When you create a travel authorization, Expenses applies user defaults from the employee file to the travel authorization. If Project Costing is installed, the system validates the project defaults to ensure that they are valid. If the user default project values are valid, the system continues with the creation process. If the project defaults are not valid and the employee has update authority for their accounting detail, the system displays the Missing or Invalid Project Defaults page. On this page, you can continue with the travel authorization without project defaults or you can access the Employee Profile - User Defaults page to correct the project information.

If you continue with the travel authorization process without project defaults, the system continues with a default row of accounting data based on the employee's business unit.

Expenses uses the project defaults that you set up on the Employee Profile - User Defaults page. Expenses creates one distribution line at 100 percent unless you define defaults with multiple percentage split lines.

The Travel Authorization - Accounting Defaults page displays the distribution of ChartFields for the travel authorization, which you may view or edit, depending on how you set up Expenses. This page is not available if the Accounting Distribution option for the business unit or the employee's role is set to Hide. You cannot edit the distribution or ChartFields if this option is set to Display Only.

Pages Used to Review or Modify Accounting Information

Page Name	Object Name	Navigation	Usage
Travel Authorization - Accounting Defaults	TE_TAUTH_SPLIT	Click the Accounting Defaults link on the Travel Authorization Entry page.	View or change the default accounting for an employee's travel authorization. You can also redistribute the percentages of expenses to different ChartFields. Note. These links are not available if the Accounting Display option for the business unit or the employee's role is set to Hide. Employees cannot edit anything in the distribution if this option is set to Display Only.
Travel Authorization - Accounting Detail	TE_TAUTH_DIST	Click the Accounting Details link on the Travel Authorization - Add Expense - [expense type] page.	View or change accounting details or ChartField allocations for the expense type.

Page Name

Object Name

Navigation

Usage

Travel Authorization - Accounting Defaults

TE_TAUTH_SPLIT

Click the Accounting Defaults link on the Travel Authorization Entry page.

View or change the default accounting for an employee's travel authorization. You can also redistribute the percentages of expenses to different ChartFields.

Note. These links are not available if the Accounting Display option for the business unit or the employee's role is set to Hide. Employees cannot edit anything in the distribution if this option is set to Display Only.

Travel Authorization - Accounting Detail

TE_TAUTH_DIST

Click the Accounting Details link on the Travel Authorization - Add Expense - [expense type] page.

View or change accounting details or ChartField allocations for the expense type.

Reviewing or Modifying Default Accounting

Access the Travel Authorization - Accounting Defaults page.

This page displays default accounting for a travel authorization. You can:

Change the ChartFields.
Add rows and redistribute the percentages.
Delete rows that do not apply to the travel authorization.

% (percentage)	The accounting split percentage is 100 percent for the set of default ChartFields, and it applies to the entire travel authorization. When you add a new row, enter the percentage of expense to charge to the ChartFields that you select in this row.
Load Defaults	Click to reset the accounting information back to the user defaults.
OK	Click to return to the Travel Authorization Entry page. If you made changes to the default accounting, the changes apply only to new lines and to existing lines that you had not previously changed ChartField values for.

Adding or Modifying Accounting Detail

Access the Travel Authorization - Accounting Detail page.

You can override the default accounting for an expense type in a travel authorization.

Restore Defaults	Click to reset default accounting values.
Add ChartField Line	Click to add new accounting detail lines.

Viewing and Modifying Travel Authorizations

This section discusses how to view or modify travel authorizations.

Pages Used to View and Modify Travel Authorizations

Page Name	Object Name	Navigation	Usage
Travel Authorization - Travel Authorization Details	EX_TAUTH_ENTRY	Employee Self-Service, Travel and Expense Center, Travel Authorization, [View or Modify]	View a travel authorization. Modify an unsubmitted travel authorization or a travel authorization that was submitted and returned by an approver.
View Approver Comments	EX_COMMENTS_RJCT	Employee Self-Service, Travel and Expense Center, Travel Authorization, [View or Modify] Click the View Approver Comments link on the Travel Authorization Entry page. Travel and Expenses, Travel and Expense Center, Travel Authorization, [View or Modify] Click the View Approver Comments link on the Travel Authorization Entry page.	When an approver sends back a travel authorization, you can review their comments in full by clicking on the comment link at the top of the page. This will take you to the View Approver Comments page where you may see the full comment.

Page Name

Object Name

Navigation

Usage

Travel Authorization - Travel Authorization Details

EX_TAUTH_ENTRY

Employee Self-Service, Travel and Expense Center, Travel Authorization, [View or Modify]

View a travel authorization.

Modify an unsubmitted travel authorization or a travel authorization that was submitted and returned by an approver.

View Approver Comments

EX_COMMENTS_RJCT

Employee Self-Service, Travel and Expense Center, Travel Authorization, [View or Modify]

Click the View Approver Comments link on the Travel Authorization Entry page.
Travel and Expenses, Travel and Expense Center, Travel Authorization, [View or Modify]

Click the View Approver Comments link on the Travel Authorization Entry page.

When an approver sends back a travel authorization, you can review their comments in full by clicking on the comment link at the top of the page. This will take you to the View Approver Comments page where you may see the full comment.

Viewing or Modifying Travel Authorizations

Access the Travel Authorization - Travel Authorization Details page.

If you access the Travel Authorization - Travel Authorization Details page using the View navigation, Expenses displays the page in read-only mode. You can only view travel authorizations that you submitted for approval.

If you access the Travel Authorization - Travel Authorization Details page using the Modify navigation, Expenses enables you to edit all the fields. You can modify a travel authorization if you have not submitted it for approval or if an approver sent it back for revision or correction.

Note. Fields on the Travel Authorization - Travel Authorization Details page are the same as the fields on the Travel Authorization Entry page and are defined in that section of this PeopleBook chapter.

See Entering Travel Authorization Information and Detail Expense Lines.

Sent Back for Revision and View Approver Comments

Click the View Approver Comments link to access the View Approver Comments page and view the comments an approver made regarding the reason they sent the travel authorization back for revisions.

Action History

This section appears after you save a travel authorization.

Profile and Name	Displays the name of the originator, approver and their role.
Action	Displays the completed steps in the travel authorization approval process.
Date/Time	Displays the date and time on which the approval status was assigned.

Deleting Travel Authorizations

This section provides an overview of deleting travel authorizations and discusses how to delete travel authorizations.

Understanding Deleting Travel Authorizations

Expenses enables you to delete travel authorizations:

If you create a travel authorization and decide not to process it, you can delete it before you submit it for approval.
If you submit a travel authorization and the approver returns it to you, you can delete the travel authorization.
If you cancel the travel authorization, you may delete it.

Pages Used to Delete Travel Authorizations

Page Name	Object Name	Navigation	Usage
Travel and Expense - Delete a Travel Authorization	TE_DEL_TAUTH	Employee Self-Service, Travel and Expenses, Travel Authorization, Delete	Delete a travel authorization.
Travel and Expense - Delete Confirmation	TE_DEL_CONFIRM	Click the Delete Selected Authorization(s) button on the Travel and Expense - Delete a Travel Authorization page after selecting travel authorizations.	Expenses displays a message that the system has deleted the selected transaction(s).

Deleting Travel Authorizations

Access the Travel and Expense - Delete a Travel Authorization page.

Expenses displays a list of unsubmitted or denied travel authorizations. Use the Select column to select travel authorizations to delete and then click the Delete Selected Authorization(s) button.

Canceling Approved Travel Authorizations

This section provides an overview of travel authorization cancellations and discusses how to cancel an approved travel authorization request.

Understanding Travel Authorization Cancellations

The Cancel Approved Travel Authorization feature is available to employees and system administrators and provides the mechanism necessary to cancel unused travel authorizations that you have not applied to expense reports.

If you use Commitment Control, the Cancel Approved Travel Authorization feature automatically budget checks to reverse encumbrances associated with the travel authorizations being closed.

After you cancel a travel authorization, you can delete it.

Page Used to Cancel Travel Authorizations

Page Name	Object Name	Navigation	Usage
Cancel Travel Authorization	TE_CANCEL_TAUTH	Employee Self-Service, Travel and Expenses, Travel Authorization, Cancel	Cancel a travel authorization request.

Canceling Approved Travel Authorizations

Access the Cancel Approved Travel Authorization page.

The Cancel Approved Travel Authorization page displays all travel authorization requests that have been approved or approved and budget-checked, but not assigned to an expense report. Select the travel authorization requests that you want to cancel and click Cancel Selected Travel Authorization(s). If you use Commitment Control, the system then performs budget checking to reverse encumbrance amounts associated with the Travel Authorization(s).

Copy to One Date	Select to copy each selected line only once using the To Date as the new expense date.
Copy to Range of Dates	Select to copy each line multiple times with the expense date for the new lines set to each day within the specified date range.
From Date and To Date	Enter a date or a date range for Expenses to calculate the number of rows to create.
Include Weekends and Include Holidays	Select to have Expenses copy the expense type for the entire date range. If you do not select to include weekends, Expenses checks the day of the week and does not copy expense lines for Saturdays or Sundays. If you do not select to include holidays, Expenses checks the holiday calendar for the employee's business unit. Expenses does not copy expense lines for days that the calendar designates as holidays.

Date Range	Select a date range for Expenses to use to add expense lines to the travel authorization.
One Day or All Days	Select to specify whether one instance of the expense type should be added to the travel authorization or whether one for each day in the date range should be added for that particular expense type.
Continue	Click to return to the travel authorization, where the selected expense items appear.
Return to Authorization Entry	Click to return to the Travel Authorization Entry page without adding expense lines. If you selected any expense items, Expenses does not add them to the travel authorization.