Integrating With Other PeopleSoft Products

This chapter provides an overview of integrating with PeopleSoft applications and discusses how to integrate with:

Human Resources
North American Payroll
Time and Labor
Project Costing
Payables
General Ledger
Commitment Control
Mobile Time and Expense
Program Management

Understanding Integrating With PeopleSoft Applications

Expenses provides interface options for sending data to and receiving data from other systems in your organization. Expenses integrates with the following PeopleSoft applications:

Expenses integrations

Integrating With Human Resources

If you use Human Resources Management System (HRMS), you can populate the employee tables with data from the Human Resources product. You accomplish this by using the Enterprise Integration tools delivered with the PeopleSoft Financials database. HRMS publishes application messages that Expenses receives and uses to populate intermediary or staging tables. Expenses then uses the employee data from the staging tables to populate the Expenses employee tables.

This section discusses how to:

Stage tables to load employee data.
Load employee data from Human Resources.
Load credit card data from Human Resources.

Page Used to Load Employee Data

Page Name	Object Name	Navigation	Usage
Load Employee Data	RUN_EXEEUPDT	Travel and Expenses, T and E Administration Center, Load Data, Load Employee Data Travel and Expenses, Employee Information, Load Employee Data	Load employee data into Expenses tables according to the options selected. Runs the Application Engine process EX_EE_UPDATE using the Process Scheduler.

Staging Tables to Load Employee Data

Expenses is preconfigured to subscribe to the employee data messages listed below and writes their content to Expenses staging tables. The PSFT_HR node sends these messages upon changes to employee data or at the request of an administrative user.

Message Channel	Message	Record	Description
HR_SETUP	BUS_UNIT_HR_FULLSYNC	BUS_UNIT_TBL_HR	Full data load of HR business units.
HR_SETUP	BUS_UNIT_HR_SYNC	BUS_UNIT_TBL_HR	Incremental update of HR business units.
PERSON_DATA	PERSON_BASIC_FULLSYNC	PERSONAL_DATA	Full data load of employee personal profile data.
PERSON_DATA	PERSON_BASIC_FULLSYNC	EMAIL_ADDRESSES	Full data load of employee email address information.
PERSON_DATA	PERSON_BASIC_FULLSYNC	PERSONAL_PHONE	Full data load of employee personal phone information.
PERSON_DATA	PERSON_BASIC_FULLSYNC	PERS_DATA_EFFDT	Full data load of employee effective date information.
PERSON_DATA	PERSON_BASIC_FULLSYNC	PERS_NID	Full data load of employee identification information.
PERSON_BASIC	PERSON_BASIC_SYNC	PERSONAL_DATA	Incremental update of employee profile data.
PERSON_BASIC	PERSON_BASIC_SYNC	EMAIL_ADDRESSES	Incremental update of employee email address information.
PERSON_BASIC	PERSON_BASIC_SYNC	PERSONAL_PHONE	Incremental update of employee personal phone information.
PERSON_BASIC	PERSON_BASIC_SYNC	PERS_DATA_EFFDT	Incremental update of employee effective date information.
PERSON_BASIC	PERSON_BASIC_SYNC	PERS_NID	Incremental update of employee identification information.
PERSON_DATA	WORKFORCE_FULLSYNC	EMPLOYMENT	Full data load of employee organizational data.
PERSON_DATA	WORKFORCE_FULLSYNC	JOB	Full data load of employee job data.
PERSON_DATA	WORKFORCE_SYNC	EMPLOYMENT	Incremental update of employee organizational data.
PERSON_DATA	WORKFORCE_SYNC	JOB	Incremental update of employee job data.

Load the data from these staging tables into Expenses tables.

Loading Employee Data From Human Resources

Access the Load Employee Data page.

Load Organizational Data

Select to load employee information such as business unit, department, and supervisor. This also updates employee profiles with cash advance options defined for the expense business unit.

Load Employee Bank Data

Select to load employee bank account data used for expense reimbursements.

Validate Organizational Data

Select to verify that employees belong to valid departments and business units defined for Expenses. Employees must belong to valid business units and departments in order to process their expense transactions.

Load Entry Authorizations

Select to load user IDs assigned to employees by the system security administrator. This enables employees to enter expense data using their user IDs.

Loading Credit Card Data From Human Resources

Application messages enable Expenses to send credit card data to and receive it from Human Resources. When one application changes a record, an application message automatically updates and synchronizes tables in the other application. Shared credit card data uses the message channel CORPORATE_CARD on message node PSFT_HR. The following application messages contain the data used to synchronize credit card information between the two databases:

Message Name	Records	Description
CORPORATE_CARD_DATA_FULLSYNC	CC_CARD_DATA_EX	Full data load of employee corporate card account data.
CORPORATE_CARD_DATA_SYNC	CC_CARD_DATA_EX	Incremental update of employee corporate card account data.
CORPORATE_CARD_FULLSYNC	CC_CARD_TBL_EX	Full data load of corporate card vendors.
CORPORATE_CARD_SYNC	CC_CARD_TBL_EX	Incremental update of corporate card vendors.

Integrating with North American Payroll

In Expenses, you can designate whether you want employee reimbursements processed by Payables or by North American Payroll. Make this selection on the Installation Options - Expenses page. If you use your payroll system, application messages transmit data (earnings codes, bank data, and payment data) between the payroll and expense systems on the message node PSFT_HR. The following table lists application message detail used in the integration and whether Expenses publishes or subscribes to the message:

Message Channel	Message	Record	Pub/Sub	Description
EARNINGS_SETUP	EARNINGS_FULLSYNC	EARNINGS_TBL	SUB	Full data load of payroll earnings codes.
EARNINGS_SETUP	EARNINGS_SYNC	EARNINGS_TBL	SUB	Incremental update of payroll earnings codes.
DIRECT_DEPOSIT_SETUP	DIRECT_DEPOSIT_FULLSYNC	DIRECT_DEPOSIT	SUB	Full data load of employee bank information.
DIRECT_DEPOSIT_SETUP	DIRECT_DEPOSIT_FULLSYNC	DIR_DEP_DISTRIB	SUB	Full data load of employee bank information.
DIRECT_DEPOSIT_SETUP	DIRECT_DEPOSIT_SYNC	DIRECT_DEPOSIT	SUB	Incremental update of employee bank information.
DIRECT_DEPOSIT_SETUP	DIRECT_DEPOSIT_SYNC	DIR_DEP_DISTRIB	SUB	Incremental update of employee bank information.
PAY_EXPENSES_REQUEST	PAYMENT_EXPENSES_REQUEST	PAY_REQUEST	PUB	Publish staged payment data to PeopleSoft Payroll.
PAY_EXPENSES_ACKNOWLEDGE	PAYMENT_EXPENSES_ACKNOWLEDGE	PAY_ACKNOWLEDGE	SUB	Receive payment request acknowledgment.
PAY_EXPENSES_ISSUE	PAYMENT_EXPENSES_ISSUE	PAY_ISSUED	SUB	Receive payment issue data from PeopleSoft Payroll.

Integrating With Time and Labor

Expenses enables you to collect data on how much time employees spend on various projects. Expenses publishes elapsed time data to Time and Labor and subscribes to time reporting codes. The following table lists messaging detail on the message node PSFT_HR used to exchange information with Time and Labor and whether Expenses publishes or subscribes to the message:

Message Channel	Message	Record	Pub/Sub	Description
TIME_AND_LABOR_SETUP	TIME_REPORTING_CODE_FULLSYNC	TL_TRC_TBL	SUB	Full data load of time reporting codes from Time and Labor.
TIME_AND_LABOR_SETUP	TIME_REPORTING_CODE_SYNC	TL_TRC_TBL	SUB	Incremental update of time reporting codes from Time and Labor.
ELAPSED_TIME	ELAPSED_TIME_ADD	TL_ELP_INTFC	PUB	Publishes elapsed time to Time and Labor.
ELAPSED_TIME	ELAPSED_TIME_ADD	TL_ELPTSK_INTFC	PUB	Publishes elapsed time to Time and Labor.

Project ChartFields are the only ChartFields that integrate with Time and Labor. The reporting of the following ChartFields from Expenses are not supported with the integration to Time and Labor 8.9 or prior versions:

DEPTID
OPERATING_UNIT
CLASS_FLD
PROGRAM_CODE
AFFILIATE
AFFILIATE_INTRA1
AFFILIATE_INTRA2
FUND_CODE
BUDGET_REF
CHARTFIELD1
CHARTFIELD2
CHARTFIELD3

Time and Labor accepts reported time, but the non-Project Costing ChartFields cannot populate into Reported Elapsed Time. If you publish time reports to Time and Labor, comment out fields DEPTID through CHARTFIELD3 in the PeopleCode for the EX_TIME_STG Application Engine process, section PREPSL2, step GETSR to prevent the program from sending these ChartFields.

Integrating With Project Costing

Expenses supports Project Costing in several ways:

When you create expense documents, you can charge expenses to ChartFields specific to Project Costing that require approval by a project manager. After approval and posting, transactions charged to projects populate the Expenses Accounting Line (EX_ACCTG_LINE) table.
Project Costing Cost Collection - Expenses Application Engine process (PC_EX_TO_PC) then pulls expense transactions into its own tables where billable items can be passed to Billing.
Expenses provides time reporting data to Project Costing. The Expenses/Project Time Staging Application Engine process (EX_PC_TM_STG) writes data to the Expenses/Projects Resource Staging table (EX_PROJ_RES_STG). From there, Project Costing (PC_EX_TO_PC) Application Engine process pulls the staged time reporting data into its own tables.

If Project Costing is installed and you selected the Enable One Step Staging check box on the Installation Options - Expenses page, the EX_PC_TM_STG process automatically calls the PC_EX_TO_PC process. If you have not selected the Enable One Step Staging check box, you must manually run the PC_EX_TO_PC process after the EX_PC_TM_STG process completes.

Note. Although EX_PROJ_RES_STG is used to stage entries to Project Costing, this is not a temporary table and should not be deleted.

Integrating With Payables

When expense reports and cash advances are approved for payment, Expenses stages data for payment processing by Payables. Expense report data is staged in EX_SHEET_PYMNT, and cash advance data is staged in EX_ADVNCE_PYMNT.

This section discusses how to:

Map for expense report data.
Map for cash advance data.
Generate payments.
Define a pay cycle for Expenses.

Mapping for Expense Report Data

Mapping details for payables (PYCYCL_DATA) and expense (EX_SHEET_PYMNT) tables are as follows:

Description	From payables table.
Field Name	From payables table.
Input Field Name	From expense table.
Constant	Defined in pay cycle mapping.
Output Field Name	From expense table.

The following is the mapping for expense report data:

Description	Field Name	Input Field Name	Constant	Output Field Name
Accounting Date	ACCOUNTING_DT	N/A		ACCOUNTING_DT
Address Line 1	ADDRESS1	ADDRESS1		N/A
Address Line 2	ADDRESS2	ADDRESS2		N/A
Address Line 3	ADDRESS3	ADDRESS3		N/A
Address Line 4	ADDRESS4	ADDRESS4		N/A
Address Sequence Number	ADDRESS_SEQ_NUM	ADDRESS_SEQ_NUM		N/A
Address Field 1	ADDR_FIELD1	N/A		N/A
Address Field 2	ADDR_FIELD2	N/A		N/A
Address Field 3	ADDR_FIELD3	N/A		N/A
Apply Credit Status	APPL_CREDIT_STATUS	N/A	"N" (Not Applicable)	N/A
Bank Account	BANK_ACCT_KEY	BANK_ACCT_KEY		BANK_ACCT_KEY
Bank Account Sequence Number	BANK_ACCT_SEQ_NBR	N/A		N/A
Bank Code	BANK_CD	BANK_CD		BANK_CD
Replacement Status	BANK_RPL_STATUS	N/A		N/A
Bank SetID	BANK_SETID	BANK_SETID		BANK_SETID
Base Currency	BASE_CURRENCY	BASE_CURRENCY		N/A
Base Currency of Bank GL Unit	BASE_CURRENCY_BNK	N/A		BASE_CURRENCY_BNK
Bank Exchange Rate Divisor	BNK_RATE_DIV	N/A		BNK_RATE_DIV
Exchange Rate	BNK_RATE_MULT	N/A		BNK_RATE_MULT
Business Unit	BUSINESS_UNIT	BUSINESS_UNIT_GL		BUSINESS_UNIT_GL
General Ledger Unit	BUSINESS_UNIT_GL	N/A		BUSINESS_UNIT_BANK
AP Business Unit	BUS_UNIT_RELATED	N/A		N/A
City	CITY	CITY		N/A
Country	COUNTRY	COUNTRY		N/A
County	COUNTY	COUNTY		N/A
Payment Currency	CURRENCY_PYMNT	N/A		CURRENCY_PYMNT
Exchange Rate Type	CUR_RT_TYPE	RT_TYPE		N/A
Currency Rate Type	CUR_RT_TYPE_BNK	N/A		RT_TYPE_BNK
Payment Rate Type	CUR_RT_TYPE_PAID	N/A		N/A
Payment Currency Rate Type	CUR_RT_TYPE_PYMNT	N/A		CUR_RT_TYPE_PYMNT
More Information	DESCR254_MIXED	N/A		N/A
Draft Create Key	DFT_CREATE_KEY	N/A		N/A
Draft Group Code	DFT_GROUP_CD	N/A		N/A
Draft Master ID	DFT_MASTER_ID	N/A		N/A
Draft Maturity Date	DFT_MAT_DT	N/A		N/A
Draft Scheduled Maturity Date	DFT_SCHED_MAT_DT	N/A		N/A
Draft Sight Code	DFT_SIGHT_CD	N/A		N/A
Document Sequence Date	DOC_SEQ_DATE	N/A		DOC_SEQ_DATE
Document Sequence Number	DOC_SEQ_NBR	N/A		DOC_SEQ_NBR
Document Sequencing Status	DOC_SEQ_STATUS	N/A		N/A
Document Type	DOC_TYPE	N/A		DOC_TYPE
Base Discount Amount	DSCNT_AMT_BSE	N/A		N/A
Discount Due Date	DSCNT_DUE_DT	N/A		N/A
Payment Discount Amount	DSCNT_PAY_AMT	N/A		N/A
Due Date	DUE_DT	DUE_DT		N/A
Discount Denied	ECN_DSCNT_DNIE_FLG	N/A	"N" (No)	N/A
Bank Check Drawn On	EFT_CHECK_DRAW_CD	EFT_CHECK_DRAW_CD		N/A
Check Forwarding	EFT_CHECK_FWRD_CD	EFT_CHECK_FWRD_CD		N/A
Correspondent's Costs	EFT_CORR_COSTS_CD	EFT_CORR_COSTS_CD		N/A
Crossed Check	EFT_CROSSED_CHECK	EFT_CROSSED_CHECK		N/A
Domestic Costs	EFT_DOM_COSTS_CD	EFT_DOM_COSTS_CD		N/A
SetID	EFT_KEY_FIELD1	N/A		N/A
Vendor ID	EFT_KEY_FIELD2	N/A		N/A
Vendor Location	EFT_KEY_FIELD3	N/A		N/A
Effective Date	EFT_KEY_FIELD4	N/A		N/A
Bank Account Seq Number	EFT_KEY_FIELD5	N/A		N/A
Bank Account Seq Number	EFT_KEY_FIELD6	N/A		N/A
Payment Instruction 1	EFT_PAY_INST_CD1	EFT_PAY_INST_CD1		N/A
Payment Instruction 2	EFT_PAY_INST_CD2	EFT_PAY_INST_CD2		N/A
Payment Instruction 3	EFT_PAY_INST_CD3	EFT_PAY_INST_CD3		N/A
Payment Instruction 4	EFT_PAY_INST_CD4	EFT_PAY_INST_CD4		N/A
Payment Instruction Ref 1	EFT_PAY_INST_REF1	EFT_PAY_INST_REF1		N/A
Payment Instruction Ref 2	EFT_PAY_INST_REF2	EFT_PAY_INST_REF2		N/A
Payment Format	EFT_PYMNT_FMT_CD	EFT_PYMNT_FMT_CD		N/A
Complex Routing	EFT_RTNG_FLG	N/A	"D” (Use DFI ID)	N/A
Routing Status	EFT_RTNG_STATUS	EFT_RTNG_STATUS		N/A
Transaction Handlings	EFT_TRANS_HANDLING	EFT_TRANS_HANDLING		N/A
EmplID	EMPLID	EMPLID		N/A
Exception Flag	EXCEPTION_FLAG	N/A		N/A
Tax Vendor Geographical Code	GEO_CODE	GEO_CODE		N/A
Base Gross Amount	GROSS_AMT_BSE	GROSS_AMT_BSE		N/A
Control Group ID	GRP_AP_ID	N/A		N/A
Group by Payment Date	GRP_PYMNT_DT	N/A	“N” (No)	N/A
Days Before/After Holiday	HOL_PROC_DAYS	N/A		N/A
Holiday Processing Option	HOL_PROC_OPT	N/A		N/A
Allow Due Date in Next Month	HOL_PROC_OVERFL	N/A		N/A
House Type	HOUSE_TYPE	HOUSE_TYPE		N/A
Informational Only	INFO_ONLY_FLG	N/A	“N” (No)	N/A
Invoice Number	INVOICE_ID	INVOICE_ID		N/A
In City Limit	IN_CITY_LIMIT	IN_CITY_LIMIT		N/A
IPAC Payment	IPAC_PYMNT_FLG	N/A		N/A
Late Charge Amount	LATE_CHRG_AMT	N/A		N/A
Late Charge Amount Base	LATE_CHRG_AMT_BSE	N/A		N/A
Late Charge Code	LATE_CHRG_CD	N/A		N/A
Late Charge Denied	LATE_CHRG_DNIE	N/A		N/A
Late Charge Denied Base	LATE_CHRG_DNIE_BSE	N/A		N/A
Late Charge Option	LATE_CHRG_OPT	N/A	“N” (Not Applicable)	N/A
Late Charge Paid	LATE_CHRG_PAID	N/A		N/A
Late Charge Paid Base	LATE_CHRG_PAID_BSE	N/A		N/A
Letter of Credit ID	LC_ID	N/A		N/A
Name 1	NAME1	NAME1		N/A
Name 1 Alternate Char Set	NAME1_AC	NAME1_AC		N/A
Name 2	NAME2	NAME2		N/A
Name 2 Alternate Char Set	NAME2_AC	NAME2_AC		N/A
Number 1	NUM1	NUM1		N/A
Number 2	NUM2	NUM2		N/A
Paid Amount	PAID_AMT	N/A		PAID_AMT
Paid Amount - Base Bank Unit	PAID_AMT_BNK_BSE	N/A		PAID_AMT_BNK_BSE
Base Paid Amount	PAID_AMT_BSE	N/A		PAID_AMT_BSE
Discount on Paid Amount	PAID_AMT_DSCNT	N/A		N/A
Base Discount Paid Amount	PAID_AMT_DSCNT_BSE	N/A		N/A
Gross Paid Amount	PAID_AMT_GROSS	N/A		N/A
Base Gross Payment Amount	PAID_AMT_GROSS_BSE	N/A		N/A
Payment Exchange Rate Divisor	PAID_RATE_DIV	N/A		N/A
Payment Exchange Rate Multiplier	PAID_RATE_MULT	N/A		N/A
Pay Cycle	PAY_CYCLE	N/A		PAY_CYCLE
Pay Cycle Sequence Number	PAY_CYCLE_SEQ_NUM	N/A		N/A
Advice Date	PAY_DOC_DT	TRANS_DT		N/A
Advice ID	PAY_DOC_ID	SHEET_ID		SHEET_ID
Advice Sequence	PAY_DOC_SEQ	LINE_NBR		LINE_NBR
Pay Schedule Type	PAY_SCHEDULE_TYPE	N/A		N/A
Postal Code	POSTAL	POSTAL		N/A
Preferred Language	PREFERRED_LANGUAGE	PREFERRED_LANGUAGE		N/A
Prenotification Status	PRENOTE_STATUS	N/A		N/A
Process Instance	PROCESS_INSTANCE	N/A		N/A
Pay Cycle Place Holder 1	PYCYCL_FIELD1	N/A		N/A
Pay Cycle Place Holder 10	PYCYCL_FIELD10	N/A		N/A
Pay Cycle Place Holder 2	PYCYCL_FIELD2	N/A		N/A
Pay Cycle Place Holder 3	PYCYCL_FIELD3	N/A		N/A
Pay Cycle Place Holder 4	PYCYCL_FIELD4	N/A		N/A
Pay Cycle Place Holder 5	PYCYCL_FIELD5	N/A		N/A
Pay Cycle Place Holder 6	PYCYCL_FIELD6	N/A		N/A
Pay Cycle Place Holder 7	PYCYCL_FIELD7	N/A		N/A
Pay Cycle Place Holder 8	PYCYCL_FIELD8	N/A		N/A
Pay Cycle Place Holder 9	PYCYCL_FIELD9	N/A		N/A
Pay Cycle Mapping Key Field 1	PYCYCL_KEY_FIELD1	N/A		N/A
Pay Cycle Mapping Key Field 2	PYCYCL_KEY_FIELD2	N/A		N/A
Pay Cycle Mapping Key Field 3	PYCYCL_KEY_FIELD3	SEQ_NBR		SEQ_NBR
Payment	PYMNT_CNT_RELATED	N/A		N/A
Payment Date	PYMNT_DT	N/A		PYMNT_DT
Gross Payment Amount	PYMNT_GROSS_AMT	PYMNT_GROSS_AMT		N/A
Pay Group Code	PYMNT_GROUP_CD	N/A		N/A
Payment Handling	PYMNT_HANDLING_CD	N/A		N/A
Payment Number	PYMNT_ID	N/A		PYMNT_ID
Payment Image ID	PYMNT_IMAGE_ID	N/A		N/A
Payment Message	PYMNT_MESSAGE	REFERENCE_ID		N/A
Payment Method	PYMNT_METHOD	PYMNT_METHOD		PYMNT_METHOD
Payment Exchange Rate Divisor	PYMNT_RATE_DIV	N/A		PYMNT_RATE_DIV
Payment Exchange Rate Multiplier	PYMNT_RATE_MULT	N/A		PYMNT_RATE_MULT
Payment Reason Code	PYMNT_REASON_CD	N/A		N/A
Payment Selection Status	PYMNT_SELCT_STATUS	PYMNT_SELCT_STATUS		PYMNT_SELCT_STATUS
Separate Payment	PYMNT_SEPARATE	N/A	“N” (No)	N/A
Sort Code	PYMNT_SORT_CD	N/A		N/A
Rate Divisor	RATE_DIV	RATE_DIV		N/A
Rate Multiplier	RATE_MULT	RATE_MULT		N/A
Maximum Rebate Percent	REBATE_MAX_PERCENT	N/A		N/A
Daily Rebate Percent	REBATE_PERCENT	N/A		N/A
Rebate Term Available	REBATE_TERM_FLG	N/A		N/A
Remit Bank Code	REMIT_BANK_CD	REMIT_BANK_CD		N/A
Remit Bank SetID	REMIT_BANK_SETID	REMIT_BANK_SETID		N/A
Remit Bank Account	REMIT_BNK_ACCT_KEY	REMIT_BNK_ACCT_KEY		N/A
Remit SetID	REMIT_SETID	REMIT_SETID		N/A
Remit Vendor	REMIT_VENDOR	REMIT_VENDOR		N/A
Schedule ID	SCHEDULE_ID	N/A		N/A
Scheduled to Pay	SCHEDULED_PAY_DT	SCHEDULED_PAY_DT		N/A
Single Payment	SINGLE_PYMNT_FLG	N/A	“N” (No)	N/A
Source Transaction	SOURCE_TXN	N/A		N/A
Specify Payment Exchange Rate	SPEC_PYMNT_EX_RT	N/A	“N” (No)	N/A
State	STATE	STATE		N/A
Est Settlement Date	STTLMNT_DT_EST	STTLMNT_DT_EST		N/A
Transaction Currency	TXN_CURRENCY_CD	TXN_CURRENCY_CD		N/A
Short Vendor Name	VENDOR_NAME_SHORT	VENDOR_NAME_SHORT		N/A
Vendor Location	VNDR_LOC	VNDR_LOC		N/A
Service Type	VNDR_SERVICE_TYPE	N/A		N/A
Voucher ID	VOUCHER_ID	N/A		N/A
Related Voucher	VOUCHER_ID_RELATED	N/A		N/A
Withholding Applicable	WTHD_SW	N/A		N/A

Mapping for Cash Advance Data

Mapping details for payables (PYCYCL_DATA) and expense (EX_ADVNCE_PYMNT) tables are as follows:

Description	From payables table.
Field Name	From payables table.
Input Field Name	From expense table.
Constant	Defined in pay cycle mapping.
Output Field Name	From expense table.

The following is the mapping for cash advance data:

Description	Field Name	Input Field Name	Constant	Output Field Name
Accounting Date	ACCOUNTING_DT	N/A		ACCOUNTING_DT
Address Line 1	ADDRESS1	ADDRESS1		N/A
Address Line 2	ADDRESS2	ADDRESS2		N/A
Address Line 3	ADDRESS3	ADDRESS3		N/A
Address Line 4	ADDRESS4	ADDRESS4		N/A
Address Sequence Number	ADDRESS_SEQ_NUM	ADDRESS_SEQ_NUM		N/A
Address Field 1	ADDR_FIELD1	N/A		N/A
Address Field 2	ADDR_FIELD2	N/A		N/A
Address Field 3	ADDR_FIELD3	N/A		N/A
Apply Credit Status	APPL_CREDIT_STATUS	N/A	“N” (Not Applicable)	N/A
Bank Account	BANK_ACCT_KEY	BANK_ACCT_KEY		BANK_ACCT_KEY
Bank Account Sequence Number	BANK_ACCT_SEQ_NBR	N/A		N/A
Bank Code	BANK_CD	BANK_CD		BANK_CD
Replacement Status	BANK_RPL_STATUS	N/A		N/A
Bank SetID	BANK_SETID	BANK_SETID		BANK_SETID
Base Currency	BASE_CURRENCY	BASE_CURRENCY		N/A
Base Currency of Bank GL Unit	BASE_CURRENCY_BNK	N/A		BASE_CURRENCY_BNK
Bank Exchange Rate Divisor	BNK_RATE_DIV	N/A		BNK_RATE_DIV
Exchange Rate	BNK_RATE_MULT	N/A		BNK_RATE_MULT
Business Unit	BUSINESS_UNIT	BUSINESS_UNIT_GL		BUSINESS_UNIT_GL
General Ledger Unit	BUSINESS_UNIT_GL	N/A		BUSINESS_UNIT_BANK
AP Business Unit	BUS_UNIT_RELATED	N/A		N/A
City	CITY	CITY		N/A
Country	COUNTRY	COUNTRY		N/A
County	COUNTY	COUNTY		N/A
Payment Currency	CURRENCY_PYMNT	N/A		CURRENCY_PYMNT
Exchange Rate Type	CUR_RT_TYPE	RT_TYPE		N/A
Currency Rate Type	CUR_RT_TYPE_BNK	N/A		RT_TYPE_BNK
Payment Rate Type	CUR_RT_TYPE_PAID	N/A		N/A
Payment Currency Rate Type	CUR_RT_TYPE_PYMNT	N/A		CUR_RT_TYPE_PYMNT
More Information	DESCR254_MIXED	N/A		N/A
Draft Create Key	DFT_CREATE_KEY	N/A		N/A
Draft Group Code	DFT_GROUP_CD	N/A		N/A
Draft Master ID	DFT_MASTER_ID	N/A		N/A
Draft Maturity Date	DFT_MAT_DT	N/A		N/A
Draft Scheduled Maturity Date	DFT_SCHED_MAT_DT	N/A		N/A
Draft Sight Code	DFT_SIGHT_CD	N/A		N/A
Document Sequence Date	DOC_SEQ_DATE	N/A		DOC_SEQ_DATE
Document Sequence Number	DOC_SEQ_NBR	N/A		DOC_SEQ_NBR
Document Sequencing Status	DOC_SEQ_STATUS	N/A		N/A
Document Type	DOC_TYPE	N/A		DOC_TYPE
Base Discount Amount	DSCNT_AMT_BSE	N/A		N/A
Discount Due Date	DSCNT_DUE_DT	N/A		N/A
Payment Discount Amount	DSCNT_PAY_AMT	N/A		N/A
Due Date	DUE_DT	DUE_DT		N/A
Discount Denied	ECN_DSCNT_DNIE_FLG	N/A	“N” (No)	N/A
Bank Check Drawn On	EFT_CHECK_DRAW_CD	EFT_CHECK_DRAW_CD		N/A
Check Forwarding	EFT_CHECK_FWRD_CD	EFT_CHECK_FWRD_CD		N/A
Correspondent's Costs	EFT_CORR_COSTS_CD	EFT_CORR_COSTS_CD		N/A
Crossed Check	EFT_CROSSED_CHECK	EFT_CROSSED_CHECK		N/A
Domestic Costs	EFT_DOM_COSTS_CD	EFT_DOM_COSTS_CD		N/A
SetID	EFT_KEY_FIELD1	N/A		N/A
Vendor ID	EFT_KEY_FIELD2	N/A		N/A
Vendor Location	EFT_KEY_FIELD3	N/A		N/A
Effective Date	EFT_KEY_FIELD4	N/A		N/A
Bank Account Seq Number	EFT_KEY_FIELD5	N/A		N/A
Bank Account Seq Number	EFT_KEY_FIELD6	N/A		N/A
Payment Instruction 1	EFT_PAY_INST_CD1	EFT_PAY_INST_CD1		N/A
Payment Instruction 2	EFT_PAY_INST_CD2	EFT_PAY_INST_CD2		N/A
Payment Instruction 3	EFT_PAY_INST_CD3	EFT_PAY_INST_CD3		N/A
Payment Instruction 4	EFT_PAY_INST_CD4	EFT_PAY_INST_CD4		N/A
Payment Instruction Ref 1	EFT_PAY_INST_REF1	EFT_PAY_INST_REF1		N/A
Payment Instruction Ref 2	EFT_PAY_INST_REF2	EFT_PAY_INST_REF2		N/A
Payment Format	EFT_PYMNT_FMT_CD	EFT_PYMNT_FMT_CD		N/A
Complex Routing	EFT_RTNG_FLG	N/A	"D” (Use DFI ID)	N/A
Routing Status	EFT_RTNG_STATUS	EFT_RTNG_STATUS		N/A
Transaction Handling	EFT_TRANS_HANDLING	EFT_TRANS_HANDLING		N/A
EmplID	EMPLID	EMPLID		N/A
Exception Flag	EXCEPTION_FLAG	N/A		N/A
Tax Vendor Geographical Code	GEO_CODE	GEO_CODE		N/A
Base Gross Amount	GROSS_AMT_BSE	GROSS_AMT_BSE		N/A
Control Group ID	GRP_AP_ID	N/A		N/A
Group by Payment Date	GRP_PYMNT_DT	N/A	“N “(No)	N/A
Days Before/After Holiday	HOL_PROC_DAYS	N/A		N/A
Holiday Processing Option	HOL_PROC_OPT	N/A		N/A
Allow Due Date in Next Month	HOL_PROC_OVERFL	N/A		N/A
House Type	HOUSE_TYPE	HOUSE_TYPE		N/A
Informational Only	INFO_ONLY_FLG	N/A	“N “(No)	N/A
Invoice Number	INVOICE_ID	N/A		N/A
In City Limit	IN_CITY_LIMIT	IN_CITY_LIMIT		N/A
IPAC Payment	IPAC_PYMNT_FLT	N/A		N/A
Late Charge Amount	LATE_CHRG_AMT	N/A		N/A
Late Charge Amount Base	LATE_CHRG_AMT_BSE	N/A		N/A
Late Charge Code	LATE_CHRG_CD	N/A		N/A
Late Charge Denied	LATE_CHRG_DNIE	N/A		N/A
Late Charge Denied Base	LATE_CHRG_DNIE_BSE	N/A		N/A
Late Charge Option	LATE_CHRG_OPT	N/A	“N “(Not Applicable)	N/A
Late Charge Paid	LATE_CHRG_PAID	N/A		N/A
Late Charge Paid Base	LATE_CHRG_PAID_BSE	N/A		N/A
Letter of Credit ID	LC_ID	N/A		N/A
Name 1	NAME1	NAME1		N/A
Name 1 Alternate Char Set	NAME1_AC	NAME1_AC		N/A
Name 2	NAME2	NAME2		N/A
Name 2 Alternate Char Set	NAME2_AC	NAME2_AC		N/A
Number 1	NUM1	NUM1		N/A
Number 2	NUM2	NUM2		N/A
Paid Amount	PAID_AMT	N/A		PAID_AMT
Paid Amount - Base Bank Unit	PAID_AMT_BNK_BSE	N/A		PAID_AMT_BNK_BSE
Base Paid Amount	PAID_AMT_BSE	N/A		PAID_AMT_BSE
Discount on Paid Amount	PAID_AMT_DSCNT	N/A		N/A
Base Discount Paid Amount	PAID_AMT_DSCNT_BSE	N/A		N/A
Gross Paid Amount	PAID_AMT_GROSS	N/A		N/A
Base Gross Payment Amount	PAID_AMT_GROSS_BSE	N/A		N/A
Payment Exchange Rate Divisor	PAID_RATE_DIV	N/A		N/A
Payment Exchange Rate Multiplier	PAID_RATE_MULT	N/A		N/A
Pay Cycle	PAY_CYCLE	N/A		PAY_CYCLE
Pay Cycle Sequence Number	PAY_CYCLE_SEQ_NUM	N/A		N/A
Advice Date	PAY_DOC_DT	ACCOUNTING_DT		N/A
Advice ID	PAY_DOC_ID	ADVANCE_ID		ADVANCE_ID
Advice Sequence	PAY_DOC_SEQ	LINE_NBR		LINE_NBR
Pay Schedule Type	PAY_SCHEDULE_TYPE	N/A		N/A
Postal Code	POSTAL	POSTAL		N/A
Preferred Language	PREFERRED_LANGUAGE	PREFERRED_LANGUAGE		N/A
Prenotification Status	PRENOTE_STATUS	N/A		N/A
Process Instance	PROCESS_INSTANCE	N/A		N/A
Pay Cycle Place Holder 1	PYCYCL_FIELD1	N/A		N/A
Pay Cycle Place Holder 10	PYCYCL_FIELD10	N/A		N/A
Pay Cycle Place Holder 2	PYCYCL_FIELD2	N/A		N/A
Pay Cycle Place Holder 3	PYCYCL_FIELD3	N/A		N/A
Pay Cycle Place Holder 4	PYCYCL_FIELD4	N/A		N/A
Pay Cycle Place Holder 5	PYCYCL_FIELD5	N/A		N/A
Pay Cycle Place Holder 6	PYCYCL_FIELD6	N/A		N/A
Pay Cycle Place Holder 7	PYCYCL_FIELD7	N/A		N/A
Pay Cycle Place Holder 8	PYCYCL_FIELD8	N/A		N/A
Pay Cycle Place Holder 9	PYCYCL_FIELD9	N/A		N/A
Pay Cycle Mapping Key Field 1	PYCYCL_KEY_FIELD1	N/A		N/A
Pay Cycle Mapping Key Field 2	PYCYCL_KEY_FIELD2	N/A		N/A
Pay Cycle Mapping Key Field 3	PYCYCL_KEY_FIELD3	SEQ_NBR		SEQ_NBR
Payment	PYMNT_CNT_RELATED	N/A		N/A
Payment Date	PYMNT_DT	N/A		PYMNT_DT
Gross Payment Amount	PYMNT_GROSS_AMT	PYMNT_GROSS_AMT		N/A
Pay Group Code	PYMNT_GROUP_CD	N/A		N/A
Payment Handling	PYMNT_HANDLING_CD	N/A		N/A
Payment Number	PYMNT_ID	N/A		PYMNT_ID
Payment Image ID	PYMNT_IMAGE_ID	N/A	0	N/A
Payment Message	PYMNT_MESSAGE	N/A		N/A
Payment Method	PYMNT_METHOD	PYMNT_METHOD		PYMNT_METHOD
Payment Exchange Rate Divisor	PYMNT_RATE_DIV	N/A		PYMNT_RATE_DIV
Payment Exchange Rate Multiplier	PYMNT_RATE_MULT	N/A		PYMNT_RATE_MULT
Payment Reason Code	PYMNT_REASON_CD	N/A		N/A
Payment Selection Status	PYMNT_SELCT_STATUS	PYMNT_SELCT_STATUS		PYMNT_SELCT_STATUS
Separate Payment	PYMNT_SEPARATE	N/A	"N” (No)	N/A
Sort Code	PYMNT_SORT_CD	N/A	0	N/A
Rate Divisor	RATE_DIV	RATE_DIV		N/A
Rate Multiplier	RATE_MULT	RATE_MULT		N/A
Rebate Term Available	REBATE_TERM_FLG	N/A		N/A
Daily Rebate Percent	REBATE_PERCENT	N/A		N/A
Maximum Rebate Percent	REBATE_MAX_PERCENT	N/A		N/A
Remit Bank Code	REMIT_BANK_CD	REMIT_BANK_CD		N/A
Remit Bank SetID	REMIT_BANK_SETID	REMIT_BANK_SETID		N/A
Remit Bank Account	REMIT_BNK_ACCT_KEY	REMIT_BNK_ACCT_KEY		N/A
Remit SetID	REMIT_SETID	REMIT_SETID		N/A
Remit Vendor	REMIT_VENDOR	REMIT_VENDOR		N/A
Schedule ID	SCHEDULE_ID	N/A		N/A
Scheduled to Pay	SCHEDULED_PAY_DT	SCHEDULED_PAY_DT		N/A
Single Payment	SINGLE_PYMNT_FLG	N/A	"N” (No)	N/A
Source Transaction	SOURCE_TXN	N/A		N/A
Specify Payment Exchange Rate	SPEC_PYMNT_EX_RT	N/A		N/A
State	STATE	STATE		N/A
Est Settlement Date	STTLMNT_DT_EST	STTLMNT_DT_EST		N/A
Transaction Currency	TXN_CURRENCY_CD	TXN_CURRENCY_CD		N/A
Short Vendor Name	VENDOR_NAME_SHORT	VENDOR_NAME_SHORT		N/A
Vendor Location	VNDR_LOC	VNDR_LOC		N/A
Service Type	VNDR_SERVICE_TYPE	N/A		N/A
Voucher ID	VOUCHER_ID	N/A		N/A
Related Voucher	VOUCHER_ID_RELATED	N/A		N/A
Withholding Applicable	WTHD_SW	N/A		N/A

Generating Payments

To stage payments for expense reports and cash advances, run the staging process from the Expense Processes page.

After staging expense data, your payables system completes the process of generating payments through Pay Cycle Manager. PeopleSoft delivers three pay cycles with your database:

EX-CA for cash advance payments.
EX-ER for expense report payments.
CA-ER for cash advance and expense report payments.

You can set up your own pay cycle, but it must have several components specifically for Expenses.

Defining a Pay Cycle for Expenses

The Pay Cycle Manager needs to know where payment data is staged and how the data is mapped to the corresponding tables in Payables. This information is defined in a payment source, also known as a source transaction, on the pay cycle mapping page. Use the Accounts Payable, Payments, Pay Cycle Definition, Mapping navigation to access the Paycycle Map page.

Expenses delivers these source transactions:

EXPN for expense reports.
EXAD for cash advances.

Mapping a Pay Cycle for EXPN

When using the source transaction EXPN for Pay Cycle mapping, select these values:

Pay Cycle Mapping Field	Field Value
Input Record (Table) Name	EX_SHEET_PYMNT
Output Record to Update	EX_SHEET_PYMNT
Copy of Record to Update	EX_SHEET_CPY

Mapping a Pay Cycle for EXAD

When using the source transaction EXAD for Pay Cycle mapping, select these values:

Pay Cycle Mapping Field	Field Value
Input Record (Table) Name	EX_ADVNCE_PYMNT
Output Record to Update	EX_ADVNCE_PYMNT
Copy of Record to Update	EX_ADVNCE_CPY

Note. When Pay Cycle Mapping is set up, the payment sources you define can be used any time without being defined again.

When defining a pay cycle, you must select EXPN as the source transaction for expense reports or EXAD as the source transaction for cash advances.

The SetID, Bank, Account, and Payment Method fields defined in the pay cycle must be identical to the corresponding fields you select when you review payments for cash advances, expense reports, and vendors.

Integrating With General Ledger

Expenses stages expense data in EX_ACCTG_LINE for posting to General Ledger. The Expenses accounting entries are then picked up from this table by the Journal Generator, which prepares journals for posting to your actuals or recording ledger, based on the journal generator template defined for Expenses.

Integrating With Commitment Control

If your organization requires preapproval of travel expenses, you can use Commitment Control to budget-check travel authorizations and expense reports. You can configure Expenses approval rules to require budget-checking prior to approval or not. You may also elect to budget-check only expense reports. When a budget-checking exception occurs, you can navigate to the Commitment Control Exception page to view these errors directly from the Expenses page. Alternatively, you may navigate through the Portal menu to access these pages directly through the Commitment Control menu.

Integrating with Mobile Time and Expense

Expenses integrates with Mobile Time and Expense using Component Interfaces in conjunction with PeopleTools Mobile Agent. Mobile Agent moves data from Expenses to the mobile device.

Integrating with Program Management

Expenses integrates with Program Management using the Estimated Time to Complete functionality on time reports.

Load Organizational Data	Select to load employee information such as business unit, department, and supervisor. This also updates employee profiles with cash advance options defined for the expense business unit.
Load Employee Bank Data	Select to load employee bank account data used for expense reimbursements.
Validate Organizational Data	Select to verify that employees belong to valid departments and business units defined for Expenses. Employees must belong to valid business units and departments in order to process their expense transactions.
Load Entry Authorizations	Select to load user IDs assigned to employees by the system security administrator. This enables employees to enter expense data using their user IDs.