Defining Additional Recipients

This section provides an overview of the additional recipients list and discusses how to define additional recipients.

The additional recipients list contains email addresses or user IDs that the system uses at runtime to send notifications. You set specific fields in a component for this purpose while defining template variables. Whoever defines template variables must know which fields will contain the recipient lists.

To access the Additional Recipient List page, select PeopleTools, Workflow, Notifications, Component Template Variables, Additional Recipient List.

This example illustrates the fields and controls on the Additional Recipient List page.

 Additional Recipient List page

After the values are specified on this page, the additional recipient list appears on the Notification page when a notification is sent. Then users can select values from the additional recipient list for the To, CC, or BCC fields.

Field or Control

Description

Level

Select Level 0 or Level 1.

Primary Record

For level 1, this is usually the name of the primary record on the grid or scroll area. For level 0, this is the same as the record name.

Record

Specify the name of the record containing the field that stores the list.

Field Name

Specify the name of the field that stores the list.

Field Label ID

Select the label that the user sending the notification sees in the additional recipients list.

Note: Users should enter notification recipient names in the format Last_Name,First_Name.