Timesheets and Online Validations

Online validations occur when you report time using Timesheets, either Elapsed or Punch, and click the Save for Later button or the Submit button. Validation occurs as of the Begin Date of the time period that is being viewed (day, week, or time period). These validations depend on the settings in the Validations Options group box on the Time and Labor Installation page.

See Time and Labor Installation Page.

This section discusses these validations on the Weekly Elapsed Timesheet:

  • Comp rate code validations.

  • TRC minimum quantity and maximum quantity validations.

  • Comp time validations.

  • Leave time validation.

  • Additional edits.

Comp Rate Code Validations

The validations for comp rate codes are:

  • If no TRC is reported with a comp rate code, an error message is issued.

  • If the comp rate code type is Hourly or Flat Amount, no override rate is allowed.

  • The reported comp rate code type must be Hourly, Flat Amount + Hourly, Flat Amount, or Percent; otherwise, the comp rate code is not allowed.

  • If the TRC type is Hourly and NA Earnings Payment type is Both Hours and Amounts OK, the comp rate code cannot be reported.

  • If the TRC type is Hourly and the NA Earnings Payment type is Either Hours or Amount OK, the reported comp rate code type must be Hourly, Hourly + Flat Amount, or Percent; otherwise, the comp rate code cannot be reported.

  • If the TRC type is Amount and comp rate code type is Flat Amount, then the TL quantity must be zero.

  • If the TRC type is Amount, the NA Earnings Payment type is Flat Amount and the comp rate code type is not Flat Amount, the comp rate code is not allowed.

  • If the TRC type is Amount, the NA Earnings Payment type is Both Hours and Amounts OK and the comp rate code type is Flat Amount, the TL quantity reported must be zero.

  • If the TRC type is Amount, the NA Earnings Payment type is Both Hours and Amounts OK, and the comp rate code type is not Flat Amount, an error message is generated to indicate that the comp rate code type is not Flat Amount.

  • If the TRC type is Amount, the NA Earnings Payment type is Either Hours or Amounts OK, and the comp rate code type is Flat Amount, the TL quantity reported must be zero.

  • If TRC type is Amount, the NA Earnings Payment type is Either Hours or Amounts OK, and comp rate code type is not Flat Amount, an error message is generated to indicate that the comp rate code type is not Flat Amount.

  • If the TRC type is Unit and NA Earnings Payment type is Both Hours and Amounts OK, an error message is generated to indicate that the comp rate code cannot be reported

  • If the TRC type is Unit, the NA Earnings Payment type is Either Hours or Amounts OK, and the comp rate code type is Flat Amount, then the TL quantity must be zero.

  • If the TRC type is Unit and the NA Earnings Payment type is Hours, then the comp rate code type must be Hourly, Flat Amount + Hourly or Percent; otherwise, an error message is generated.

  • If the TRC type is Unit and the NA Earnings Payment type is Units, the comp rate code is not allowed.

See Defining and Mapping Time Reporting Codes (TRCs).

TRC Minimum Quantity and Maximum Quantity Validations

If the quantity reported is not between the minimum and maximum defined on the Time Reporting Codes - Definition page, an error message is generated.

Comp Time Validations

The validations for comp time are:

  • If online validation for comp time is selected on the TL Installation page and a comp time TRC is reported, the system validates that the employee participates in a comp time plan; if not, an error message is generated.

  • If the comp time earned is greater than the comp time taken and the comp balance exceeds the maximum defined, an error message is generated to indicate that the time reporter has exceeded the Max Positive Allowed valued defined for the comp plan.

  • If the amount of comp time taken is more than the amount of comp time earned, and it exceeds the negative balance allowed for the given comp plan, an error message is generated to indicate that the time reporter can't take more than the maximum negative hours allowed.

  • If comp time taken is more than the comp time earned, and the comp time plan does not allow a negative balance, an error message is generated to indicate that the time reporter can't have negative hours with this comp plan.

Leave Time Validations

The validations for leave time are:

  • If the TRC is not correctly mapped to a NA Earnings leave code, a warning message is issued that leave validation cannot occur.

  • If the employee is not participating in a leave plan and reports a leave TRC, an error message is generated to indicate that the employee is not participating in a leave plan

  • If an employee is not participating in a leave plan of the type to which the TRC is mapped, an error message is generated to indicate that the employee is not participating in a leave plan of leave plan type "x."

  • If the user reports more leave than the leave plan allows for a negative balance, a warning message is generated that indicates the number of hours reported which exceed the negative balance.

Additional Edits

Additional validation edits are:

  • If setup changes exist for the employee during the displayed week, the days that are impacted by the effective dated change are disabled.

  • The days in time reporting grid are disabled when prior period access is not allowed or is limited

  • Any days that are populated by absence entries from Global Payroll and Absence Management are disabled.