Administrative Information Setup

Most day-to-day activities involve working with employees and other plan participants as they accrue and then receive pension benefits. However, some general administrative tasks relate to the plan itself, rather than to specific plan participants. These are discussed in this section.

Set up several types of plan administration information in Pension Administration.

1. Set up basic identifying information:

   • The plan's administrator.

   • The plan's employer identification number (EIN).

   • The plan address.

2. Establish valid funding providers for the plan.

   Select providers from this list when identifying the funding source on a pension payee's payment instruction. The funding provider information then gets included in instructions you send to the third-party trustee who cuts the pension checks.

3. Identify the company (or companies) used to house the plan's payees in the PeopleSoft system.

   Payee records in the HCM system use the same data structure as employee records. This means that you identify companies, jobs, locations, and other employment-related information in the payee records. Much of this data is generic to all payees. For example, you can establish a single job to use for all retirees. It's important, however, to use the appropriate company for each plan so that you can link the payee's tax elections, which are entered by company in PeopleSoft payroll pages, with the payments from that plan.

4. Set up generic checklists (called “activity lists”) for administrative processes involving work with plan participants.

   Set up checklists for the event processing types, such as terminations, retirements, and deaths. You can set up different checklists for different types of plan participants:

   • Retirees.

   • Beneficiaries.

   • QDRO alternate payees.

Pension Administration implementation involves setting up all the processing for accurate pension calculations. The calculation rules may refer to certain public tables, such as the Maximum Taxable Wage Base, Federal Mid-Term Interest Rates, and other tables used to calculate social security, interest rates, and Internal Revenue Code section 415 and 401(a)(17) limits.

Even though calculation rules do not change, the tables referenced by those rules change. Therefore, you must update these tables to ensure that correct values are used in calculations.