Understanding the Illness Registration Reports
This section discusses the information that appears on the Illness Registration reports (ABS005NL and ABS006NL). For samples of these reports refer to the Monitor Absence Reports topic.
The Illness Registration reports use the illness statistics calculated by the Create Illness Statistics NLD process and stored in the PS_ABS_STAT_NLD table. You must run the Create Illness Statistics NLD process for the reporting period before you run the reports.
The following table explains how the fields that appear on the reports are calculated:
Term |
Definition |
|---|---|
Illness Percentage |
This is calculated as follows: (Illness days / Available calendar days) * 100. |
Illness Frequency |
This is calculated as follows: Newly started illnesses / Number of Employments |
Average Illness Length of Ended Illnesses |
The average duration of illnesses. The system includes all calendar days (week days and weekends) in the calculation. |
Number of Ended Illnesses |
Number of absences that ended within the reporting period. If you exclude longtime and partial illnesses on the run control page, when an illness becomes longtime or partial this is considered the end of the illness. |
Number of Newly Started Illnesses |
Number of illnesses that started within the reporting period. If you exclude partial illnesses on the run control page, the report only include partial illnesses that become full-time during the reporting period. |
Number of Actual Illnesses |
Total number of illness absence entries in the reporting period. |
Full Time Equivalent (FTE) |
Total number of employees for the reporting period. This value takes into account the FTE factor. Depending on the run control parameters you select, this value includes or excludes employees with longtime illnesses. For example, a part-time employee with an FTE or 0.5 who is hired on January 10 counts as 0.5*22/31 for the January report. |
Number of Employments |
Total number of employees for the reporting period. This includes both employees who were sick and employees who had no absence entries. Depending on the run control parameters you select, this value includes or excludes employees with longtime illnesses. Mid-period hires and terminations are prorated. For example, a part-time employee with an FTE or 0.5 who is hired on January 10 counts as 22/31 for the January report. |
Available Calendar Days |
Number of available work days, based on the actual calendar days and the FTE factor. |
Illness Days (Calendar Days) |
Number of days of illness in the reporting period, taking into account the FTE factor and the illness percentage. Depending on the run control parameters you select, this value includes or excludes partial illnesses and longtime illnesses. For example, for a part-time employee with an FTE of 0.5 who is 100% sick for 10 days and 40% for 10 days, the Illness Days value is calculated as follows if you include partial illnesses: (10 * 100% * 0.5) + (10 * 40% * 0.5). However, if you exclude partial illnesses, the calculation is: 10 * 100% * 0.5. |
Number of Employments without Illness |
Number of employees who had no reported illness in the reporting period. Mid-period hires and terminations are prorated. The FTE factor is not included in the calculation. For example, an employee hired on January 10 and worked the month without illness, counts as 22/31 for the January report, irrespective of the FTE factor. |