Viewing and Processing Retroactive Distributions

After you have made retroactive changes to funding distribution, either directly or through the Department Budget Table, you can view the new transactions and compare them with the old. If you are satisfied with the new transactions, you can run the Retro Distribution Update process to distribute the actuals using the new information.

Page Name

Definition Name

Usage

Retro Distribute Earnings Page

HP_RETRO_DISTERNS

Modify the earnings transactions created by the Retro Distribution process.

Retro Distribute Deductions Page

HP_RETRO_DISTDEDS

Modify the deductions transactions created by the Retro Distribution process.

Retro Distribute Tax Page

HP_RETRO_DISTCTXS

(CAN) Modify the Canadian tax transactions created by the Retro Distribution process.

Retro Distribute Tax Page

HP_RETRO_DISTTAXS

(USA) Modify the US tax transactions created by the Retro Distribution process.

Update Actuals Distribution Page

RUN_HP_RETDIST

Use to apply retroactive distribution updates to the database.

Use the Review Retro Distribution (review retroactive distribution) component to compare the proposed funding distribution transactions with the old and to make any necessary changes.

To view, compare, and modify proposed retroactive distribution earnings, deductions, and tax transactions:

  1. Access the Review Retro Distribution component and select the Retro Distribute Earnings page, Retro Distribute Deductions page, or the Retro Distribute Tax page.

  2. View the paychecks affected by this retroactive transaction using the Employee ID and Employee Name tabs in the Check Earns Line group box.

  3. Compare the information on the New Data and Posting Accounting Period tabs with the information on the Old Data and Old Accounting Period tabs.

  4. Modify the distribution information in the fields on the New Data tab, if necessary.

    Remember that you must distribute and fund all the earnings on the person's paycheck.

  5. Select the transactions to process by selecting Select or Select all.

    The system only processes selected transactions.

When the retroactive distribution transactions meet your approval, process them to apply them to the system. The retroactive distribution process applies all the selected transactions to the actuals distribution of the original paycheck. The system marks the checks as corrected and posts the corrected date. After processing, the actuals are ready to be processed by the Commitment Accounting GL Interface and Time and Labor records are ready to be processed to PeopleSoft Projects.

Use the Update Actuals Distribution page (RUN_HP_RETDIST)to apply retroactive distribution updates to the database.

Navigation:

Payroll for North America > Payroll Distribution > Commitment Accounting USA > Update Actuals Distribution

This example illustrates the fields and controls on the Update Actuals Distribution page.

Update Actuals Distribution page

Field or Control

Description

Select

Select the transactions (listed by the run control ID for each transaction) to process. The process will only process one selection at a time.

Errors Option

  • Select the option the process should use if there is insufficient funding for the transaction:

  • Select Suspense to have the process fund the transaction from the suspense combination code.

  • Select Stop to stop the process.