Tracking Full Time Equivalent Data

To track full time equivalent data, use the Department Budget FTE CAN component (DEPT_BUDGET_FTE_CN) or Department Budget FTE USA component (DEPT_BUDGET_FTE).

Page Name

Definition Name

Usage

Department Budget FTE Page (department budget full time equivalent)

DEPT_BUDGET_FTE

Track FTE (full time equivalent) data. Specify how FTEs are allotted in each department and track FTE counts against a budgeted FTE amount.

If you are using Position Management, full time equivalent (FTE) and Add to FTE Actual information is specified on the Position Data component (POSITION_DATA). Enter a free-form FTE value or enable the system to calculate the FTE based on the position's standard hours. The FTE value you enter on the Position Data component rolls down to the Job Data component (JOB_DATA). The only way you can override the FTE values on the Position Data component is by selecting the Position Override check box on the Job Data - Work Location page (JOB_DATA1).

If you aren't using Position Management to steer your system, specify FTE and Add to FTE Actual information on the Job Data component.

Use the Department Budget FTE (department budget full time equivalent) page (DEPT_BUDGET_FTE) to track FTE (full time equivalent) data.

Navigation:

  • Set Up HCM > Product Related > Commitment Accounting > Budget Information > Department Budget FTE CAN > Department Budget FTE

  • Set Up HCM > Product Related > Commitment Accounting > Budget Information > Department Budget FTE USA > Department Budget FTE

This example illustrates the fields and controls on the Department Budget FTE page.

Department Budget FTE page

Specify how FTEs are allotted in each department and track FTE counts against a budgeted FTE amount.

Field or Control

Description

Budget Begin Date, Budget End Date, and Offset Group

The budget begin date, budget end date, and offset group associated with this department.

While you can use these fields to add a new fiscal year budget on this page, it won't be reflected in the Departments component (DEPARTMENT_TBL). Changes you make to existing fiscal year budgets when you enter the Department Budget FTE page in Correction mode are reflected on the Dept Budget Date page (DEPT_BUDGET_DATE). Create new fiscal year budgets only in the Department Budget Table component (DEPT_BUDGET/DEPT_BUDGET_CN).

Classification

Select the FTE classification:

  • All: An overall maximum.

  • Classified: A classified maximum.

  • Temporary: A temporary maximum.

  • Unclassified: An unclassified maximum.

FTE Maximum (full time equivalent maximum)

Enter the FTE maximum for the department for each classification.

Each department can designate whether they want to have an error, a warning, or no edit when the system compares the FTE actuals to the FTE maximums. Set up FTE warning messages on the Departments component by selecting the appropriate value for the FTE Edit Indicator. Select an Error, Warning, or No Edit.

Total Actual FTE (total actual full time equivalent)

The total actual full time equivalent counts based on information that you maintain on the Position Data and Job Data component for each FTE maximum and classification.