Running the Commitment Accounting Actuals GL Interface Process

To run the commitment accounting actuals GL Interface process, use the Commitment Accounting Actuals component (RUN_PAYGL02).

Like the Encumbrance GL Interface (PAYGL03) process, the Actuals GL Interface process (PAYGL02) prepares actuals transactions (expenses and liabilities) to be published to the general ledger. This process also liquidates encumbered amounts to reflect that the actuals for that pay period have been processed. All processed transactions are reflected on the Dept Budget Actuals page.

Run the Actuals GL Interface process once per pay period, after you've completed all manual updates to the defaulted labor (expense) distributions.

Note: When processing garnishments with company fees, the Actuals GL Interface process excludes the company fee amounts from the vouchers that are created with the Commitment Accounting Non-Tax Deduction Extract process, and uses the garnishment company fee account to collect company fees. You must specify a garnishment company fee account on the (Payroll for North America) General Ledger Liability Accts Page for the process to run properly. If the account is not available when the process runs, the system issues an error message and stops the process.

Processing Retroactively Modified Checks

If you have modified the funding sources of a paycheck or group of paychecks, use the Actuals GL Interface process to update the general ledger with the changes. The Actuals GL Interface process processes all regular checks for a given pay calendar ID and then searches for any checks that have been modified retroactively. The system combines corrected entries with entries from the current payroll.

The Actuals GL process will not update the pay calendar when it processes a run made up of only retroactively modified checks. It will update the pay calendar when the process is made up of both new and retroactively modified checks.

Page Name

Definition Name

Usage

GL Interface - Commitment Accounting Actuals Page

RUNCTL_PAYGL02

Runs the Actuals GL Interface process, which prepares actuals transactions for the PeopleSoft journal generator and budget processor if you are using PeopleSoft Commitment Control).

Before using this page, you must have run the Actuals Distribution process.