PeopleSoft HR Manage Commitment Accounting Business Processes
PeopleSoft HR Manage Commitment Accounting supports the following business processes:
Calculate and post encumbrance data.
Create pre-encumbrance and encumbrance transactions for the fiscal year. The Batch Encumbrance Calculation process calculates salaries and fringe expenditures (employer-paid deductions and expenses) for encumbrances and pre-encumbrances based on the defaults you specified in your encumbrance definitions.
As your employment data changes, update encumbrance calculations using either the Batch Encumbrance Calculation process or real-time budget checking.
Note: Real-time budget checking is available if you use PeopleSoft Commitment Control 9.0 or higher.
Post encumbrance information to the general ledger and commitment control tables each time you run the encumbrance calculation. This ensures that the proper communication occurs and that the appropriate funds are encumbered. For encumbrances calculated by the Batch Encumbrance Calculation process, use the Encumbrance GL Interface process to post the data to the general ledger. No separate posting process is necessary for encumbrance updates that are validated using real-time budget checking.
Create and post actuals data.
When processing payroll, your budgets are automatically updated. When updating budgets, you liquidate your encumbrances with actual earnings, benefits, and tax expenses, and then you post them to your general ledger. The Payroll Distribution process distributes actual earnings and employer-paid deductions and taxes across the funding sources you established earlier and notifies you when you've exceeded any budgeted amounts.
Note: The Actuals GL Interface process prepares actuals transactions, liquidates encumbered amounts for that pay period, and sends that information to the general ledger and commitment control tables. Run the Actuals GL Interface process once per pay period.
See Understanding the Data Flow Between PeopleSoft HCM and PeopleSoft Financials.
Distribute funding retroactively.
If you discover funding errors or simply want to modify transactions that have already been processed and posted to general ledger or commitment control tables, use the retroactive distribution feature to modify a transaction's distribution among funding sources.
See Understanding Retroactive Distribution of Funding Sources.