Enrolling Students Manually

Attendance

Select the student's status:

Enrolled: Enroll a student in the session.

If you enroll more than the maximum number of students allowed in the session, you get a warning message when you save the page.

Sessn Wait (session waitlist): Add a student to a session waiting list.

You can change a student's status to any value except Crse Wait (course waitlist). To add a student to a course waiting list, use the Create/Update Course Wait List page. To change a student's status to Crse Wait, use the Student Training - Course Student Enrollment page.

(USF) Request: For U.S. federal users only. Use to enter a training request. When you've entered the training request data, PeopleSoft Workflow routes the request and tracks the process from Request to Authorized to Enrolled or Waitlisted.

Status Date

Displays the system date, usually today's date, as the initial value, which you can change.

Waitlist Entry Date (waitlist date)

Enter the waiting list date if the student is on a session waiting list and has an Attendance status of Sessn Wait. The system hides this field when the student is enrolled in a training course.

Training Reason

Select a reason for the training.

Letter Code

Enter a letter code to generate a form letter. Values are:

CON: Use if the student's status is Enrolled.

WTS: Use if the student's status is Session Waitlist.

Date Letter Printed

Displays the date once you generate the letter.

Prerequisites Met

If you identified prerequisites on the Course Table - Prereqs, Goals page, the system selects this check box if the student has met all of the prerequisites. Otherwise, you can select the box manually.

Grade

Appears when the student's status is Completed.

Business Unit and Department

The system populates these fields from the employee's job data record. If you've enrolled a nonemployee in a course session, the nonemployee's business unit information comes from the information that you entered in the Add Non-Employee component.

Training Request Required

Select this check box to process training request information for an employee. The system displays the Trn Request button and the Print SF182 icon.

Training Request Data

(USF) Click to access the Employee Training Request Data page and enter additional information.

Print SF182

(USF) Click this icon to print the training request form (SF-182). The form is printed after you have completed and saved the request information.

Population

Select this check box and prompt for a demand ID to look for people who have entered a demand for the current course. The system uses the employee's department information to retrieve matching demands.

If selected, the system displays all Budget Training demands with the following restrictions:

• The course session start and end dates must be in the budget period of the demand.

• For individual demands, the employee must be the same as the employee ID that you entered on this page.

• For general demands, the employee ID on the Enroll Individually page must be on both the Demand Department list and the Demand Job list.

• The course of the demand must be the same as the enrolling course.

Catalog

Select to look for demands that are associated with the current course or with the demand category or subcategory that includes that course. The system uses the catalog hierarchy to retrieve a demand for the current course.

If you select this check box and prompt for a demand ID, the system displays all Budget Training demands with the following restrictions:

• The course session start and end dates must be in the budget period of the demand.

• When the demand course value is UNKNOWN, the demand subcategory must include the current course.

• When the demand course value is not UNKNOWN, the demand course must be the same as the current course.

• When the course and the subcategory values for the demand are UNKNOWN, the demand category must include the current course.

Population and Catalog

If you select both check boxes, the system displays all Budget Training demands, with the following restrictions:

• The course session start and end dates must be in the demand budget period.

• For individual demands, the employee ID of the demand must be the same as the student ID for the enrollment.

• For general demands, the student ID of the enrollment must be on both the Demand Department list and the Demand Job list.

• When the demand course value is UNKNOWN, the demand subcategory must include the current course.

• When the demand course value is not UNKNOWN, the demand course must be the same as the current course.

Demand ID

Displays the budget training demands that match the criteria (when you select the search criteria).

Professionalization Period

Select if course enrollment occurs as part of a professionalization contract.

Training Leave

Select if the employee is taking the training course during his or her leave.

Part Time Course

Select if you're enrolling the employee in a sandwich course, where the employee gains work experience while studying.

DIF

Select to activate the DIF fields on the Training Hours Details secondary page.

When this check box is selected, the system sets the Session Cut DIF Duration on the secondary page to the Session Cut Duration for all session cuts that have a status of Awaiting Review. When the check box is deselected, the DIF related rows are hidden on the secondary page and all DIF values are set to zero.

Out of Working Schedule

Select to track enrollments out of the working schedule that trigger training allocation payments from the payroll system.

There are two allocations for training out of the working schedule: one is for DIF training, and the other is for skills development training.

When this check box is selected, the Duration out of Working Schedule field on the Training Hours Details page is set to the Session Cut Duration for all session cuts that have a status of Awaiting Review.