Administer Training Business Processes

Administer Training supports the following business processes:

• Setting up training programs and courses.

  You set up courses to create course sessions. After you set up courses, you can group the courses in categories and subcategories to further help administer and plan training.

• (Optional) Setting up training costs.

  After you set up the training tables for vendors, instructors, training facilities, and equipment and define course codes and training programs, you can set up training costs.

• (Optional) Setting up training requirements.

  You identify training demands on three levels: general, departmental, and employee.

• (Optional) Planning training budgets and run scenarios.

  You can use budgetary scenarios (budgetary plans) to help plan budgets, approve demands, and track and freeze budgets. You can define as many scenarios as you need for different budgetary training plans.

• Administering course sessions.

  Course sessions can be divided into cut sessions. Each cut session has its own start date, end date, location, and instructor.

• Enrolling or wait listing students.

  You can set up different methods of enrolling students and set up waiting lists when sessions are full. For all enrollment options, you can generate letters to notify students when you enroll them in a course, reschedule a course, or cancel a course session.

• Tracking student training.

  You can track requirements and achieve career objectives. You can track on- and off-site training courses for both employees and nonemployees (such as contractors or temporary workers).

• (Optional) Tracking student training costs.

  You can handle student reimbursements for external course expenses. The system calculates reimbursable amounts according to schedules that you create. You run processes that update the organization's training costs as students complete courses and are reimbursed for training expenses. Costs are posted against the training budget.

We cover these business processes in the business process topics in this documentation.