Submitting Reversals

This topic provides overviews of reversals and reversal setup steps, lists prerequisites, and explains how to submit reversals.

See Correcting or Reversing Finalized Results.

Page Name

Definition Name

Usage

Off Cycle Request Page

GP_OFFCYCLE_REQ

Create an off-cycle group.

Calendar Group Page

GP_CALENDAR_RUN

Define off-cycle calendar groups.

Reversals USA Page

GPUS_REVERSAL

Retrieve payments to be reversed.

Submit reversal requests.

Reversals are defined on a combination of Global Payroll core application pages and PeopleSoft Global Payroll for United States pages.

Note: Global Payroll generally handles corrections as a basic part of regular on-cycle payrolls by using its built-in retroactive processing capabilities. Off-cycle processing enables you to quickly address the more critical exceptions.

You need to consider the following issues when entering reversals:

  • All earnings and deductions need to have period-to-date logic applied.

    Reversals use period-to-date logic built into the U.S.-delivered statutory rules.

  • This method is used to correct pay accumulators only. Absence accumulators are not corrected.

To reverse a payment for a payee:

  1. Use the Off Cycle On Demand page or the Off Cycle Request page to create the off-cycle group.

  2. Create an off-cycle calendar on the Calendar Group page of the Off Cycle Calendar Group component (GP_CALENDAR_RUN).

    Use this calendar to process the reversal.

  3. Use the Reversals page. On this U.S.-specific page you identify:

    • The payee whose payment you are reversing.

    • The calendars to reverse.

    • The payment ID and number of the payment that you want to correct.

    • Other data related to the off-cycle group you are processing.

      Note: When you save this page, a component interface updates the Correction Request Detail page of the core Off Cycle Requests component (GP_OFFCYCLE_SETUP). Use the U.S. page for entering reversal and correction data—not the core page.

  4. Process the reversal on the Calculate Absence and Payroll run control page.

Before you can process a reversal for the U.S., you must finalize the payroll calendar and run and finalize the banking process for the calendar group containing the payroll results you are correcting.

Use the Reversals USA page (GPUS_REVERSAL) to retrieve payments to be reversed or submit reversal requests.

Navigation:

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Reversals USA > Reversals USA

Note: When you save this page, a component interface populates the Correction Request Detail page in the Off Cycle Requests (GP_OFFCYCLE_SETUP) component. In addition, the component interface updates the payment processing status from Finalized to Void.

This example illustrates the fields and controls on the Reversals USA page.

Reversals USA page

Field or Control

Description

Calendar Group ID

Enter the Calendar Group ID corresponding to the payment that you want to reverse.

Payment Identification

Enter a payment ID. Valid values are all payment IDs in the Payment ID Definition table.

Payment Number

Enter the number of the payment being reversed.

Select Matching Criteria

Select to populate the fields on the Calendar and Segment Detail tabs with detailed information about the calendar associated with the calendar group ID displayed at the top of the page.

Clear

Select to clear the fields on the Calendar and Segment Detail tabs.

Pay Group

The pay group is supplied by default from the calendar retrieved when you select the Retrieve Calendars button.

The pay group is the same for the on-cycle and off-cycle calendars.

Period ID

Enter the ID of the target period.

This is typically the period in which the reversal is processed. It is the period in which balance accumulators are updated.

Note: The target period selection is limited to periods associated with calendars that are defined for this particular pay group.

Offcycle Group

Select the off-cycle group for which you want to process the reversal.

The groups that are available for selection are those defined on the Off Cycle Requests component (GP_OFFCYCLE_SETUP).

Payment Date

Supplied by default from the off-cycle group, but it can be overridden for individual payments.

Type of Correction

Select the type of reversal that you want to use to process the selected calendars. Valid values are:

  • Reversal – Replacement

    Causes the system to use corrective retro to process the reversal and to correct accumulators in the calendar in which the payroll was processed.

    Note: If you make a correction to a calendar that has already had quarterly returns or year-end forms filed, you may need to produce an amended return.

  • Reversal – Normal Retro

    Causes the system to use forwarding retro to process the reversal.

    The system forwards the correction to the next available pay period. You should be aware of the quarter or calendar year to which you are forwarding the delta.

Note: If you want to reverse and replace a check because a payee never received payment, select Replacement in the Correction Type field on the Correction Request Detail page and enter positive input for the correct amount.

Stop Regular Resolution

Select to stop the resolution of all elements on the process list except those that you specify for the reversal.

Reversal Actions

The Create Reversal and Void Payment check boxes are selected by default. When you submit a reversal with these check boxes selected, the system creates a row on the Corrections page and changes the status of the payment to Void.

If you submit a reversal with the Void Payment check box deselected, the system creates a row on the Corrections page, but does not update the status of the payment. In this case, the Cancel Reversal check box is available when you return to the Reversals USA page for the same payment. If you select the Cancel Reversal check box and select the Submit button, the system deletes the associated row on the Corrections page.

Add Off Cycle Request

Select the link to go to the Off Cycle Requests component (GP_OFFCYCLE_SETUP), where you can define a request for a correction if you have not already done so.