Creating Payslip Templates and Messages

Use the Templates SGP (GPSG_PSLP_SETUP) and Messages SGP (GPSG_PSLP_MSG) components to create payslip templates and messages.

This topic describes how to create payslip templates and messages.

Page Name

Definition Name

Usage

Payslip Setup Page

GPSG_PSLP

Set up delivery and print exclusion options, column headings (labels) and column contents (rows of accumulators).

Earnings and Deduction Page

GPSG_PSLP1

Create sections of earnings and deductions, select from three description options, and set the element components that the payslip is to display.

Absence Details Page

GPSG_PSLP2

Same as Earnings and Deduction page. Enter a sequence number, an element name, and select one of three descriptions. The system extracts the balance of each entitlement or pro rata absence element that you include in the section to show on the payslip.

Messages Page

GPSG_PSLP_EXT

Create messages to appear on payslips. You can control which payslips show the message.

Use the Payslip Setup page (GPSG_PSLP) to set up delivery and print exclusion options, column headings (labels) and column contents (rows of accumulators).

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates SGP > Payslip Setup

This example illustrates the fields and controls on the Payslip Setup page.

 Payslip Setup page

Field or Control

Description

Payslip ID

You can attach a single template by its ID, to multiple pay groups.

Note: Only one template can be attached to a pay group at any one time.

Delivery Option

Select an address to receive printed payslips. It can be an internal address of Department orLocation, or an external address of Home Address or Mail Address as recorded on the payee's Personal Data record. You can override the selection made here on the Payslip Delivery Option SGP page that is effective-dated; therefore, you can override the delivery option for a period of time if necessary.

Exclude Printing

Select either Department orLocation to exclude departments or locations from the payslip print run. The corresponding link becomes active, so you can select from the department or location lists.

You can override the exclusion on the Create/Print Payslips SGP page before you run the print program.

Note: If you choose to enter a particular Pay Entity as your print option on the Create/Print Payslips SGP page and you have excluded a location that falls under that Pay Entity, it will not be printed.

Accumulator Labels (Column 1 to Column 6)

Enter the labels that you want to appear across the page on the printed payslip as the column headings for your Accumulators. These column labels appear in the payslip region under the region heading Pay Summary.

Accumulators 1 to 3

Field or Control

Description

Sequence

Enter a sequence number to set the order in which the accumulators appear. They display in ascending order with the lowest number first.

Description

Enter a description of each accumulator row.

Accumulator 1 to Accumulator 3

Select the accumulators that you want to display for the corresponding column.

For example, suppose you enter a description of sequence 1 and 2 as Current and YTD. If you also want to display quarter to date accumulated amounts, create a new row, give the new row the description QTD, then select the accumulators which correlate to the columns headings.

Accumulators 4 to 6

Field or Control

Description

Accumulator 4 to Accumulator 6

Set up accumulators 4 to 6. There are no Sequence or Description fields because the same sequence number and description applies to all 6 accumulators in the row.

The following diagram shows how column numbers, sequences, and accumulator numbers work together on the printed payslip:

 Columns and rows on the payslip in the Pay Summary region

Use the Earnings and Deduction page (GPSG_PSLP1) to create sections of earnings and deductions, select from three description options, and set the element components that the payslip is to display.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates SGP > Earnings and Deduction

This example illustrates the fields and controls on the Earnings and Deduction: Element Details tab.

 Earnings and Deduction: Element Details tab

This example illustrates the fields and controls on the Earnings and Deduction: Element Components tab.

 Earnings and Deduction: Element Components tab

Section Setup

Field or Control

Description

Description

Descriptions appear as section headings in the payslip region under the heading Payment Details.

Element Details Tab

Field or Control

Description

Display YTD Units and Display YTD Amount

Select these check boxes if you want the YTD units and amounts for each element to appear in the Payment Details region under the heading Year to Date Values.

Select the Element Components tab.

Element Components Tab

Field or Control

Description

Description Type

Select one of three descriptions to appear for each earning or deduction row in the Payment Details region of the payslip. Select from the following valid values:

  • Custom: A text box appears for you to enter a description.

  • Description: The element's description as entered on the element's name page in its component.

  • Element Name: The element's name from its name page in its component. It also appears on the Elements Details tab.

Print Unit, Print Rate, Print Base, and Print Percentage

Select the components of the element's calculation rule that you want to show for each earning or deduction in your sections.

You can only select the components in the element's calculation rule. For example, for an earning with calculation rule Unit × Rate, only the unit and rate check boxes are available for entry.

Note: Amount will always appear; therefore, it isn't an option here.

Use the Messages page (GPSG_PSLP_EXT) to create messages to appear on payslips.

You can control which payslips show the message.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Messages SGP > Messages

This example illustrates the fields and controls on the Messages SGP page.

 Messages SGP page

Field or Control

Description

Message Number

This is the message ID the system will use to get the right message for the right payees. Arrays, formulas, and variables combine to get the right message.

Message Level

Select from the following valid values:

  • All: All payees identified in the calendar group.

  • Group Build: All payees included in a group built using the Group Build Definition feature in HR. If you select this option, enter a group in the Group ID field.

  • Group List: All payees in a list built using Global Payroll's Group List feature. If you select this, enter a group in the Group List ID field.

Message

Enter the text of the message to appear on selected payslips.