Reviewing and Updating Unemployment Certificate Data
This section provides an overview of Unemployment Certificate data updates.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
GPJP_UC_WPMT_HIST |
Enter and view information about wage payment history. |
|
|
GPJP_UC_RSN_TERM |
Enter and view information about reason of termination. |
The load process creates the wage history information that is required for the Unemployment Certificate. However, this is only one part of the information that is required for the certificate. You also need to enter the terminated employees' personal information, such as reason for termination. You can enter this information in the Update Unemployment Cert JPN component. In this component, you can also enter wage history information for the employee, if necessary.
Use the Wage Payment Hist (wage payment history) page (GPJP_UC_WPMT_HIST) to enter and view information about wage payment history.
Navigation:
Note: You can access multiple Unemployment Certificate entries for an employee in the first scroll area of the Unemployment Certificate group box, above the Eligible field.
Field or Control |
Description |
|---|---|
Termination Date |
The system displays the date that the employee was terminated. Note: You cannot change the termination date on this page; however, a work around is available if you find an incorrect termination date. See the subsequent field description for the Delete button for instructions on how to change the termination date for an employee. |
Eligible |
Deselect this check box if you want to keep the Unemployment Certificate data for a specific employee, but don't want to print the certificate. Eligible is the default value. |
Over 59 |
The system automatically selects this check box if it validates that the payee is over 59 years old during the Load Unemployment Certificate Data process. When the check box is selected, you must submit the report to the Job Security Office regardless of the payee's request. |
Delete |
If you find that the Termination Date of the Unemployment Certificate data is incorrect, click the Delete button. Then correct the employee's Termination Date on the Job record. After that, run the Load Unemployment Certificate Data process for the employee again. Note: You cannot keep manual modifications that you made to the Unemployment Certificate data record. You need to enter the modifications again, after completing this procedure. |
Period Tab
Field or Control |
Description |
|---|---|
Include |
Deselect if you don't want to include this row of information on the Unemployment Certificate. Include is the default value. |
Calendar ID |
The load process populates this field by searching the calendar on GP result tables that corresponds to the appraisal period on the same row. |
Short Time Worker |
Select if the employee was a short-time worker. |
Appraisal Prd Begin Date (appraisal period begin date) and Appraisal Prd End Date (appraisal period end date) |
The Appraisal Prd End Date on the first row is the termination date. The end date on other rows is the date one month earlier than the end date of the preceding row. The system populates the Begin Date fields so that the begin date and the end date on the same row make a one month period. |
Base Num of AP Days (base number of approval period days) |
Enter the number of days from the appraisal period begin date to the appraisal period end date. This information is loaded automatically as an initial value regardless of the pay type for the employee. If the pay type for the employee is not Monthly Exempt, the base number of days must be entered manually. |
Pay Period Begin Date and Pay Period End Date |
The begin date and the end date of the pay period that includes the Appraisal Period End Date on the same row. |
Base Num of PP Days (base number of pay period days) |
The payment base date that is calculated by the SC FM BASE DAYS formula is loaded into this field automatically. |
Particular note about wage |
Enter a note about the employee's wages, if necessary. |
Last Updated By |
The value of this field is updated by the system. When the process loads the wage history data, this field is set to System. When you modify any information outside of the Wage Payment History grid, the system changes the Last Updated By field to User. |
Update On |
If the Last Updated By field is set to System, this field displays the date on which the process was run. If the Last Updated By field is set to User, this field displays the date on which you modified the data. Note: The changes to the Update On field apply only if you modify information outside of the Wage Payment History grid. If you modify information on the Wage Payment History grid, no changes will occur in the Update On field. |
Wages Tab
In addition to the common fields defined previously, the Wages tab includes the following fields:
Field or Control |
Description |
|---|---|
Amount (A) |
Enter the total amount of wages for a monthly salaried worker. |
Amount (B) |
Enter the amount of base pay for daily and hourly salaried workers. |
Total |
The total of amount A and amount B is displayed. |
Remarks |
Enter special remarks (such as unpaid wages) for the period, if applicable. |
Use the Reason of Term (reason of termination) page (GPJP_UC_RSN_TERM) to enter and view information about reason of termination.
Navigation:
This example illustrates the fields and controls on the Reason of Term page (1 of 3). You can find definitions for the fields and controls later on this page.
This example illustrates the fields and controls on the Reason of Term page (2 of 3). You can find definitions for the fields and controls later on this page.
This example illustrates the fields and controls on the Reason of Term page (3 of 3). You can find definitions for the fields and controls later on this page.
Note: You can access multiple Unemployment Certificate entries for an employee in the first scroll area of the Unemployment Certificate group box, above the Termination Date field.
Field or Control |
Description |
|---|---|
Termination Date |
Displays the date that the employee was terminated. |
Reason of Termination |
Select the reason for termination. Values are Collapse of Company, Mandatory Retirement or Termination of Employment Contract, Company's Decision, Employee's Decision, and Other. Depending on what you select, you may need to define the reason with more detail. |
Reason |
If you select a termination reason or 3. (3–2), 4. (1)(1.6), or 5, you can enter a description of the specific reason. |
Statement on the situations on the termination |
Add a statement about the termination, if necessary. |