Calculating Other Leave

This section provides an overview of other leave and discusses how to calculate other leave.

Three types of other leave are delivered as customary data for Hong Kong:

  • Jury.

  • Compassion.

  • Marriage.

Note: Examination leave and study leave are considered LWOP.

There are no entitlements for other leave types and no accruals are associated with them. Employees are paid when the absences occur. Although jury, compassion, and marriage leave have similar entitlement and take setup, marriage leave requires completion of an eligibility period of three months. To handle this, a date CM DT PROBATION is defined, which is three months after the service date. The formula OLV FM MARR ENT resolves if the employee has finished the probationary period and returns zero if the employee is under probation.

Other leave is calculated as follows:

  1. The variables CM VR ANNIV MTH and CM VR ANNIV DT notify the system when the accumulators should start to accumulate.

    During the initialization session, the payee's hire date is retrieved and the ddmm part of the date is extracted and assigned to these variables.

  2. The date element CM DT HIRE stores the payee's hire date, then passes the mm part of the date to CM VR ANNIV MTH and the dd part of the date to CM VR ANNIV DT during the absence initialization.

  3. A day formula CM FM TKE UNIT determines each absence date from the absence event (if it is a rest day or a working day).

    The formula returns zero for rest days and returns one or half-day if the absence date is a working day.

  4. The system uses a conditional resolution formula CM FM RESOLVE ENT that resolves if it is a working day and doesn't resolve if it is a rest day.

    No further conditions are required before the entitlement is resolved for all other leave types.

  5. Although the entitlement setup for all other leave types is identical, each leave type has its own set of accumulators.

    The entitlement formulas OLV FM ENT or OLV FM MARR ENT pay one or half-days of entitlement, which are then resolved whenever the absence occurs. All accumulator periods are YTD accumulators and begin to accumulate from the employee's hire date.

  6. The takes for each of the other leave types use the day formula CM FM TKE UNIT to determine whether the absence date requires entitlement.

    Only the date CM DT PROBATION is used to specify the eligibility date for marriage leave.