Setting Up DUCS Information Using Application Framework

This section is intended for new customers or existing customers migrating to a newer release of Global Payroll for France, that are willing to move to the DUCS design based on Application Framework.

To set up DUCS information, use the DUCS Definitions FRA (GPFR_DUCS), DUCS Contacts FRA (GPFR_DUCS_CONTACT), AF DUCS Contributions FRA (GPFR_DUCS_CONTS), DUCS Types FRA (GPFR_DUCS_PARAM0), and DUCS Parameters FRA (GPFR_DUCS_PARAM1) components.

Page Name

Definition Name

Usage

DUCS Types FRA Page

GPFR_DUCS_PARAM0

View declaration codes for each DUCS type in the system and establish new ones. Reference these DUCS types when preparing and generating DUCS files. The information on this page is delivered and maintained by the PeopleSoft system.

Identifier Code Page

GPFR_DUCS_PARAM1

View the parameters of the identifier qualification code used in the Contact table. The information on this page is delivered and maintained by the PeopleSoft system.

Declaration Type Page

GPFR_DUCS_PARAM2

Set declaration type parameters for each DUCS type. The information on this page is delivered and maintained by the PeopleSoft system.

Contributions Page

GPFR_DUCS_PARAM3

Set parameters for the contribution family. The information on this page is delivered and maintained by the PeopleSoft system.

Amounts Types Page

GPFR_DUCS_PARAM4

Set the parameters for the amount contribution type. The information on this page is delivered and maintained by the PeopleSoft system.

Pay Informations Page

GPFR_DUCS_PARAM5

Set the parameters for pay mode, bank account, and reference type. The information on this page is delivered and maintained by the PeopleSoft system.

DUCS Contributions FRA Page

GPFR_DUCS_CONTRIBS

View the BRC rows.

Contact Definition Page

GPFR_DUCS_CONTACT

Record the list of contacts for DUCS. Specify the role of these contacts on the DUCS Definition page.

Address and Phone Page

GPFR_DUCS_CONTACT1

Enter address and phone information for DUCS contacts.

DUCS Definitions Page

GPFR_DUCS

Define how establishments are used in creating DUCS.

Create a DUCS file by running a batch program, in which the system searches and compiles relevant data, writes it to a specific table, and then creates a flat file and a control report. If needed, you can change the payment before posting the file.

There are three kinds of setup:

  • Basic setup.

    For this setup, you use the delivered DUCS Types page and the DUCS Parameters component as follows:

    • Define each DUCS type on the DUCS Types page.

    • Define DUCS parameters in the DUCS Parameters component.

  • Contributions setup.

    The BRC rows are set up in the details of the BRC Node Set of the DUCS 4.2 application of Application Framework

  • Organization setup.

    This setup involves the DUCS Contacts component and the DUCS Definition page. The PeopleSoft system does not provide this data because it depends on the organization of each company.

    • Define all DUCS contacts, recipients, transmitters, informants, editors, and establishments in the DUCS Contacts component.

    • Assign these contacts their specific roles on the DUCS Definition page.

      This is where the report information is connected with the transmission and banking information. Transmission of payment is done using the source bank information that you establish in the system.

Use DUCS Types FRA page to view declaration codes for each DUCS type in the system and establish new ones. Reference these DUCS types when preparing and generating DUCS files. The information on this page is delivered and maintained by the PeopleSoft system.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Types FRA > DUCS Types FRA

This example illustrates the fields and controls on the DUCS Types FRA page. You can find definitions for the fields and controls later on this page.

 DUCS Types FRA page

Field or Control

Description

Declaration Code

Displays the declaration code. Valid values are 901 for URSSAF, 902 for ASSEDIC, and 903 for AGIRC and ARRCO.

Description

Displays the description associated with the declaration code.

Regularizations

Select the type of method to use for retroactive changes. Values are:

Additive: The regularization amount is added to the current declaration period. The retroactively recalculated period is not changed.

Rectificative: The regularization amount is declared in a separate record in the DUCS`declaration..

Note: The regularization method to be used is defined by each organization. You must contact the organizations receiving these declarations to determine which method to use. The rectificative declaration is only available with DUCS norm 4.2.

Use the Identifier Code page (GPFR_DUCS_PARAM1) to view the parameters of the identifier qualification code used in the Contact table.

The information on this page is delivered and maintained by the PeopleSoft system.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Parameters FRA > Identifier Code

This example illustrates the fields and controls on the DUCS Parameters FRA - Identifier Code page. You can find definitions for the fields and controls later on this page.

 DUCS Parameters FRA - Identifier Code page

Identifier Qualification

Field or Control

Description

Identifier Type

Displays the identifier types:

SIRET: References a previously set up establishment.

Other: References any other legal entity.

Identifier Code

Displays the identifier code: 5 for SIRET, and ZZZ for other.

Use the Declaration Type page (GPFR_DUCS_PARAM2) to set declaration type parameters for each DUCS type.

The information on this page is delivered and maintained by the PeopleSoft system.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Parameters FRA > Declaration Type

This example illustrates the fields and controls on the DUCS Parameters FRA - Declaration Type page. You can find definitions for the fields and controls later on this page.

 DUCS Parameters FRA - Declaration Type page

DUCS File Type

Field or Control

Description

Multi Establishments (multiple establishments)

This option is selected if multiple establishments are allowed. This occurs for VLU filed with URSSAF and PG filed with ASSEDIC.

DUCS Type

File Type

Description

URSSAF

913

BRC with no VLU

URSSAF

914

BRC with VLU

URSSAF

915

TRC with no VLU

URSSAF

916

TRC with VLU

ASSEDIC

920

ADV for one establishment

ASSEDIC

921

ADV for several establishments

ASSEDIC

922

BDA for one establishment

ASSEDIC

923

BDA for multiple establishments

AGIRC/ARRCO/Other

930

Quarterly declaration

AGIRC/ARRCO/Other

931

Monthly declaration

AGIRC/ARRCO/Other

932

Annual declaration

Use the Contributions page (GPFR_DUCS_PARAM3) to set parameters for the contribution family.

The information on this page is delivered and maintained by the PeopleSoft system.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Parameters FRA > Contributions

This example illustrates the fields and controls on the DUCS Parameters FRA - Contributions page. You can find definitions for the fields and controls later on this page.

 DUCS Parameters FRA - Contributions page

DUCS Type

Contribution Family

Description

URSSAF

905

URSSAF

ASSEDIC

906

ASSEDIC

AGIRC/ARRCO/Other

907

AGIRC

AGIRC/ARRCO/Other

908

ARRCO

AGIRC/ARRCO/Other

912

AGFF

AGIRC/ARRCO/Other

950

APEC

Use the Amounts Types page (GPFR_DUCS_PARAM4) to set the parameters for the amount contribution type.

The information on this page is delivered and maintained by the PeopleSoft system.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Parameters FRA > Amounts Types

This example illustrates the fields and controls on the DUCS Parameters FRA - Amounts Types page. You can find definitions for the fields and controls later on this page.

 DUCS Parameters FRA - Amounts Types page

Contribution Type

Description

920

URSSAF Gross

921

URSSAF A-Ceiling

925

URSSAF Gross Minus (negative value)

926

URSSAF A-Ceiling Minus (negative value)

930

ASSEDIC Gross Plus (positive value)

931

ASSEDIC Lump-Sum Plus (positive value)

932

ASSEDIC Gross Minus (negative value)

933

ASSEDIC Lump-Sum Minus (negative value)

940

IRC Gross Plus (positive value)

941

IRC Plus (positive value)

942

IRC Lump-Sum Plus (positive value)

948

IRC Fictitious Plus (positive value)

950

IRC Gross Minus (negative value)

951

IRC Minus (negative value)

952

IRC Lump-Sum Minus (negative value)

958

IRC Fictitious Minus (negative value)

Use the Pay Informations page (GPFR_DUCS_PARAM5) to set the parameters for pay mode, bank account, and reference type.

The information on this page is delivered and maintained by the PeopleSoft system.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Parameters FRA > Pay Informations

This example illustrates the fields and controls on the DUCS Parameters FRA - Pay Informations page. You can find definitions for the fields and controls later on this page.

 DUCS Parameters FRA - Pay Informations page

Field or Control

Description

Pay Mode

Displays the pay mode. Valid payment descriptions are 20 (Check), 30 (Transfer), 31 (Automatic Deduction), and Z10 (Telepayment).

Bank Account Type

Displays the bank account type and description. Values are: BF (Recipient bank account) and OR (Declarant bank account).

Reference Type

Displays the reference type: PQ for payment by check or transfer or CR for payment by telepayment or automatic deduction.

Use the DUCS Contributions FRA page (GPFR_DUCS_CONTRIBS) to .

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Contributions FRA > DUCS Contributions FRA

This example illustrates the fields and controls on the DUCS Contributions FRA page. You can find definitions for the fields and controls later on this page.

 AF-DUCS Contributions FRA page

Field or Control

Description

Contribution Type

Displays the type of contribution.

Contribution Name

Displays the name of the contribution for the contribution type.

Element Name

Displays the name of the element for the contribution type.

Description

Displays the description of the contribution type.

Details

Click to access the DUCS Contribution Details page. Use this page to set up the DUCS text file and PDF report.

Use the Contact Definition page (GPFR_DUCS_CONTACT) to record the list of contacts for DUCS.

Specify the role of these contacts on the DUCS Definition page.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Contacts FRA > Contact Definition

This example illustrates the fields and controls on the DUCS Contacts FRA - Contact Definition page. You can find definitions for the fields and controls later on this page.

 DUCS Contacts FRA - Contact Definition page

OPS Identification

Field or Control

Description

DUCS Type

Select the DUCS type. Valid values are determined by what is established on the DUCS Types page.

Identifier Type

Select Other, SIREN, or SIRET.

Establishment ID

Enter the identification number, as requested in the DUCS requirements.

Reference 1

Enter the reference 1, as requested in the DUCS requirements. This field is specific for ARRCO, AGIRC, or contingency fund. Enter the number communicated by your retirement and contingency fund organizations.

Contact Type

Use this group box to define whether a DUCS contact is a recipient or sender for DUCS type 903 (Agirc Arrco Other).

Field or Control

Description

Sender

Select to indicate that the contact is a sender of DUCS.

Recipient

Select to indicate that the contact is a recipient of DUCS.

Use the Address and Phone page (GPFR_DUCS_CONTACT1) to enter address and phone information for DUCS contacts.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Contacts FRA > Address and Phone

This example illustrates the fields and controls on the DUCS Contacts - Address and Phone page. You can find definitions for the fields and controls later on this page.

 DUCS Contacts - Address and Phone page

Address Definition

Field or Control

Description

Address Type

Select Company Address, Establishment Address, or Other.

Address

Enter the address. If the address type is:

Other: Click this link to access the secondary page for the address.

Company Address: Enter the company SIREN number.

Establishment Address: Enter the establishment SIRET number.

Phone Definition

Field or Control

Description

Service / Correspondent

Enter the service or correspondent.

Contact Type

Select Company Phone, Establishment Phone, or Other.

Establishment ID (Phone)

Depending upon the contact type, the phone number may be hidden.

Label

Field or Control

Description

Email Address

Enter the email address of the contact.

Use the DUCS Definitions FRA page (GPFR_DUCS) to define how establishments are used in creating DUCS.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Social Security / Insurance > DUCS Definitions FRA > DUCS Definitions FRA

This example illustrates the fields and controls on the DUCS Definitions FRA page. You can find definitions for the fields and controls later on this page.

 DUCS Definitions FRA page

Field or Control

Description

DUCS Addressee

Select the addressee from the DUCS Contact Definition component. This information is for your information only; it's not a DUCS requirement.

Declaration Definition

Field or Control

Description

Recipient Name ("MR")

Select the recipient of the DUCS file. The Contact Definition field on the Contact Definition page determines available values. The recipient name corresponds to the recipient of the DUCS declaration as defined in the DUCS requirement book.

Transmitter Name ("FR")

Select the transmitter name. The Contact Definition field on the Contact Definition page determines available values. In general, it is the establishment responsible for sending the DUCS file.

Informant Name ("DT")

Select the informant name. The Contact Definition field on the Contact Definition page determines available values. You must indicate here the legal declaring entity (Entité Juridique Déclarante) as defined in the DUCS requirement book. For URSSAF and ASSEDIC, the informant should be companies, while for ARRCO, AGIRC, and contingency funds, it is the member.

Editor Name ("AE")

Select the editor name. The Contact Definition field on the Contact Definition page determines available values. You must indicate here the name of the party preparing the declaration for you.

Payment Name ("PAI")

Select the payment name. The payment name is the name of the contact who is in charge of the payment of the contributions. The Contact Definition field on the Contact Definition page determines available values.

File Type

Select a file type from the DUCS Parameters - Declaration Type page. Available values correspond to the relevant DUCS type.

Payment Type

Select a payment mode or method. Valid values are determined by the Pay Mode field on the DUCS Parameters - Pay Information page: Check, Transfer, Automatic Deduction, and Telepayment.

Source Bank ID

Select the bank account to be debited. You must have established a source bank account.

Establishments List

Field or Control

Description

Establishment

Select the declared entities. For the URSSAF and the ASSEDIC, it is Establishments; for ARRCO, AGIRC, and contingency funds, it is the payment center (centre payeur). If you are setting up VLU or PG, enter at least two establishments; otherwise, enter one establishment. The Contact Definition field on the Contact Definition page determines available values.

Main Establ. (main establishment)

If you are setting up VLU or PG, select this check box to indicate the main establishment, as defined by the DUCS requirements. This information produce a type FZ record as defined in the DUCS requirement book.