Recording Manual Payments

Manual payments are payments that you record for items that you calculate and pay outside of the system, such as cash and check payments. In Spain, manual payments might correspond to advances, expenses, or special payments such as bonus or a commission paid outside the regular cycle.

When you are entering manual payments for Spanish payees, Oracle recommends that all calculations be manually calculated outside the system and then entered. You need to carefully consider the following areas when entering manual payments:

• Selecting the target period ID when you are adding a new off-cycle request.

  Oracle recommends that you select the target period that coincides with a previous finalized calendar or the current open calendar.

• Specifying calendar control information on the Manual Payment Detail page.

  The selection of the payment date directly affects how elements are accumulated. For example, if you have an accumulator that accrues based on period end date, the payment date may not update the accumulator balances at the right time.

  The period begin date and period end date are provided by default from the target period ID. Oracle recommends that you not change these dates because the delivered Spanish rules are designed to calculate using whole periods and may not automatically segment if a partial period is entered.

• Selecting processing controls on the Manual Payment Detail page.

  The run type is provided by default from the calendar paid, and Oracle recommends that you use the default. To ensure that the payee's manual payment is processed by the system, you must select the Allow Duplicates check box on the run type; otherwise, the payee may not be processed again if the system detects that they have already been processed in the period.

  The option that you select in the Element Selection group box indicates the elements to process with the off-cycle transaction. If using the Limited Element Set value, you need to ensure that all elements calculate independently of pre-posting or post-processing formulas because these do not resolve during off-cycle processing.