Entering Basic Job Opening Data

Template ID

Select a recruitment template to associate with the job opening.

The system determines the default value for this field based on the Template Segmenting Type entered on the Recruiting Installation - General Page, the Segmentation Values entered on the Segmentation Values Page, and the job opening data that you enter.

This field is visible only to users with administrator privileges.

Job Opening Type

Displays the type of job opening selected on the Primary Job Opening Information page: Standard Requisition or Continuous Job Opening.

Created By

The default creator is the person who originally created the job opening, but you can modify this if necessary.

Created

The default date is the date that the job opening was actually created, but you can modify this if necessary.

Openings to Fill

Specify whether the openings are:

• Limited: Enables the Target Openings and Available Openings fields to appear. The system closes the job opening when all openings are filled.

• Unlimited: Hides the Target Openings and Available Openings fields. The job opening stays open until it is manually closed.

Target Openings

Enter the number of positions that are to be filled. This field appears only if you select Limited in the Openings to Fill field.

Farther down the page, in the Recruiting Locations grid, you will specify the number of target openings associated with specific recruiting locations. The overall number of target openings must be equal to or greater than the total target openings for all recruiting locations.

Available Openings

This field displays the number of available openings only if Limited was selected in the Openings to Fill field. The initial number of openings is the value entered in the Target Openings field. When you hire an applicant in this job opening, the system decreases this number by one. When all available positions are filled, the status of the job opening is set to Closed.

The total Available Openings is always less than or equal to the Target Openings.

Establishment ID

Select the Establishment ID for this job opening.

The value defaults to the establishment ID assigned to the job code or position ID.

Business Unit

Select a business unit. The default value is the value that you entered on the Primary Job Opening Information page. Changing the business unit can result in a new flexible job creation process being used the next time the job opening is accessed.

Position Number

If the system is configured to allow multiple jobs or positions in a job opening, this field does not appear. Instead, a Positions grid appears further down on the page.

If the system allows only one position in the job opening, use this field to identify a position number. This field defaults to the value, if any, entered on the Primary Job Opening Information page.

When you enter a position, the system brings position data (such as job code, company, department, location, and regulatory region) into the job opening. You can override this data within the job opening, but any overrides that you enter are not brought into the job data record that is created during the hire process. This is because the job data record gets its default data from the position rather than from the job opening.

Company

Select a company. The default value is the value, if any, that you entered on the Primary Job Opening Information page.

Job Code

If the system is configured to allow multiple jobs or positions in a job opening, this field does not appear. Instead, a job code scroll area appears for those job opening sections where each job code has its own settings.

If the system allows only one job code in the job opening, use this field to identify the job code. The default value is the value, if any, that you entered on the Primary Job Opening Information page.

Department

Select a department. The default value is the value, if any, that you entered on the Primary Job Opening Information page. Changing the department can result in a new flexible job creation process being used the next time the job opening is accessed.

Users who have access to the job opening's department through the HCM department security tree also have access to the job opening, even if they are not part of the hiring team.

Status Code

Displays the current job opening status. In general, the system sets the value of this field as the job opening moves through the recruiting process and, if approvals are active, through the approval process.

Recruiting administrators are the only users who can make direct edits to the job opening status. For all other users, the field is read-only. If approvals are required, this field is also read-only for recruiting administrators until the job is approved.

Non-administrators can update the status indirectly from the Search Job Openings page, where the Group Action menu provides actions that let users close a job opening, cancel it, or put it on hold.

Status Reason

Select a status reason that is associated with the current status.

When the Status Code for a job opening changes, the system clears the Status Reason.

Status Date

Enter the date on which the status went into effect. When the system makes status changes, it also updates the status date.

Desired Start Date

Enter the date that you would like a successful applicant to start work.

This field can be used as a parameter for screening applicants.

Encumbrance Date

If your organization uses the Commitment Accounting business process in PeopleSoft Human Resources, indicate how the system budgets for the unfilled position. Select one of these options:

• Authorization Date: Start budgeting for the position from the date that it is authorized, as indicated in the Date Authorized field.

• Project Fill Date: Start budgeting for the position from the date that you expect to fill the position as indicated in Projected Fill Date field.

If you're not using commitment accounting, leave this field blank.

Projected Fill Date

If you selected Project Fill Date in the Encumbrance Date Indicator field, enter the date that you expect to fill the job opening.

Date Authorized

The date that the job opening changed to an Open status. If approvals are being used, this date is the date the job opening reaches final approval.

When you create a job posting, you can set the posting date relative to this date.

Referral Program ID

Select an employee referral program. The default value is the employee referral program associated with the recruitment template, if any.

(USF) Recruitment Type

Select from the following values:

• Internal - only current federal employees.

• Merit Promotion - current and previous federal employees.

• Open Competition - internal and external applicants.

The system uses the recruitment type to determine what type of priority to give to applicants with priority placement codes.

See Understanding Priority Placement Processing.

(USF) Area of Consideration

Select from the following values:

• Agency

• External Government

• Federal Government

• Nationwide

• Subagency

• Worldwide

Recruitment Contact

Select a recruitment contact. Recruitment contacts are defined on the Recruitment Contacts page and must have a recruitment type of Office.

(USF) Draft Status

Select the applicant's draft status:

• Not Applicable

• Not Yet Registered

• Registered

(USF) Country

Select the country in which the job opening is to be filled.

(USF) Citizenship Status

Select the applicant citizenship status.

This field can be used as a parameter for screening applicants.

(USF) Minimum Age

Enter the minimum age for this job opening.

This field can be used as a parameter for screening applicants.

(USF) Maximum Age

Enter the maximum age for this job opening.

This field can be used as a parameter for screening applicants.

(USF) Gender

Enter any gender restriction for this job opening.

This field can be used as a parameter for screening applicants.

(USF) Candidate Name Requests

Click to access the Candidate Name Requests page, where you can enter candidates that you are requesting for the job opening. This information can be used in resolving ties when screening applicants.

Location

Select a location code for the physical location of this job opening.

If the location you select is associated with any recruiting locations (on the Recruiting Locations Page), those recruiting locations are added to the Recruiting Locations grid. Deleting a location does not, however, remove associated recruiting locations from the job opening.

Primary Location

If there is more than one location associated with the job opening, indicate which location is primary.

Add Location

Click to add another row to the Locations grid.

Recruiting Area

Select a recruiting location for the job opening.

When you set up recruiting locations, you associate them with physical locations. However, adding a recruiting location to a job opening does not cause the related recruiting locations to be added to the job opening.

Primary Recruiting Area

If there is more the one recruiting location associated with the job opening, indicate which recruiting location is primary.

Changing the primary recruiting location can result in a new flexible job creation process being used the next time the job opening is accessed.

Target Openings

Enter the number of target openings for each recruiting location. The total number of target openings for all recruiting locations cannot exceed the overall number of target openings for the job opening.

Add Recruiting Location

Click to add another row to the Recruiting Locations grid.

Program

Select a priority placement program to associate with this job opening.

The Priority Placement process uses this information, along with salary grade and level for the job opening, to identify any applicants that have an entitlement to priority placement consideration.

Add Priority Placement Programs

Click to add another row to the Priority Placement Considerations grid.

Position

Select a position that is associated with this job opening.

Primary Position

Select this check box to identify the primary position when there are multiple job positions associated with a job opening.

On the Search Job Openings Page, if users search by position number, only the primary position is searchable.

The system brings data from the primary position into the job opening, including job code, company, department, location, and regulatory region. You can override this data within the job opening, but any overrides that you enter are not brought into the job data record that is created during the hire process. This is because the job data record gets its default data from the position rather than from the job opening.

Employee ID

If specific employees are being replaced, enter the employee IDs here.

Add Employee

Click to add another row to the Employees Being Replaced grid.

Works Council ID

Select a works council ID. Only works council IDs with the same setID as the user appear as values.

See Setting Up Works Councils.