Finalizing an Absence Run

When you finalize an absence run, no further changes can be made. Only after you finalize a run can the calendars in a calendar group be picked up for retroactive processing in subsequent runs of other calendar groups.

You finalize an entire run at the end of a absence cycle, after you’ve resolved all errors and made all adjustments. When you run the Finalize phase, the system:

• Sets the calculation status of each absence to Finalize.

• Deletes all warnings, error messages, element resolution chains, processed retro triggers, and iterative triggers, including unprocessed, iterative triggers. (Positive input, segmentation triggers, and unprocessed retro triggers are not deleted.)

• Inserts a timestamp that you can view on the Calendar Group page.

• Marks the calendar group ID Finalized and clears the Open indicator.

To finalize an absence run:

1. Ensure that the following requirements are met.

   The batch process aborts if any of the following conditions are not met. To see which conditions were not met, check the Log File.

   Requirement	Where to Check
   No absences are in Error or Identified status.	Processing Statistics pages for the calendar group ID.
   No payees are Suspended by User or Suspended by System.	Processing Statistics pages for the calendar group ID.
   All streams have been calculated, if stream processing is activated for the calendar group.	Processing Statistics pages. If you are unsure of the stream numbers, check the Stream Setup page.
   All process indicators are set to Normal.	Payee Status page.

   Because the system deletes all iterative triggers, you may want to look at the Review Iterative Triggers page to see if there are unprocessed triggers that you need to address in a separate run.

2. Access the Calculate Absence and Payroll page for the same run control ID and select the Finalize check box.

3. Review the Processing Statistic pages for the calendar group ID and make sure that the Finalized and Totals figures match.