PeopleSoft Enterprise Human Resources 9.1 PeopleBook: Track Global Assignments

Getting Started with Track Global Assignments

This chapter provides an overview of the PeopleSoft Enterprise Human Resources Track Global Assignments business process in and discusses:

Track Global Assignments business processes.
Track Global Assignments business process integrations.
Track Global Assignments business process implementation.

Track Global Assignments Business Process Overview

Track Global Assignments business process in PeopleSoft Enterprise Human Resources enables you to assign employees to a global assignment and to monitor, compensate, and track education and qualification for the employees and their dependents as they move from project to project in your organization's operations in multiple countries.

This section provides an overview of global assignment tracking and discusses:

Temporary versus permanent assignments.
Managing employees on global assignment.

Understanding Global Assignment Types

If your organization has operations in more than one country, you process large amounts of information about employees as they move from project to project. PeopleSoft Enterprise Human Resources enables you to ensure smooth transitions for employees on global assignments.

You can manage temporary assignments for:

Expatriate employees.

Home base employees who work in other countries or locations.
Inpatriate employees.

Employees from other countries who work in your organization's home country.
Third country nationals.

Employees who are citizens of one country and have a home base in a second country but go on assignment to a third country. For example, a Canadian citizen with a home base in the United States may go on assignment to Saudi Arabia.

Temporary Versus Permanent Assignments

Before you begin to administer a new assignment, determine whether the assignment is temporary or permanent.

Temporary Assignments

In a temporary assignment, you expect the employee to return to a home base when the assignment end. An assignment is considered temporary even if it lasts up to several years.

Before the employee leaves for a temporary global assignment, you establish a home base (where the employee is permanently based) for the employee where you keep central employee, benefit, and payroll data for that employee. Create new records to track employee data for the new location. The new location is referred to as the host location.

You maintain two sets of employee data: one set is home data and the other is host data for the new assignment abroad. To keep two sets of current data for an employee, you create new employment record numbers, which precludes you from overwriting existing home information.
Permanent Assignments

A permanent assignment is one where the host location becomes the employee's new home base. You do not expect the employee to return to his or her previous home base. For permanent assignments, all employee, benefit, and payroll data tracking should occur at the new location. You no longer need to keep employee data at the previous home base. When employees change to permanent assignments elsewhere, you transfer employee data using the Job Data pages in the Workforce Administration menu.

See Increasing the Workforce.

Managing Employees on Global Assignment

To manage employees on global assignment:

Ensure that employees have home data—standard, permanent personnel administration data in Human Resources, including employee IDs.
Establish host data for each assignment, such as location, job code, and department.
Enter assignment details, including the start and end date of the assignment, the disposition of the employee residence, vehicle information, and furniture arrangements.
Set up data for dependents who are accompanying the employee on the assignment, including non-family members such as nannies.
Enter payment instructions for supplemental earnings or deductions, such as cost-of-living adjustments, school tuition reimbursements, hypothetical tax deductions, and housing allowances.
When the assignment is completed, enter the end date.

Human Resources also contains several supplemental pages to help you process assignments. You can:

Track visas and permits required for employees and their dependents.
Track company-paid travel.
Provide information on international schools and programs.
Review educational qualifications, competencies, accomplishments, and languages of employees.

Track Global Assignments Business Processes

Track Global Assignment provides the following business processes:

Track assignees qualifications.

Track assignees qualifications for assignments, such as education, languages, and competencies.
Track assignments.
- Manage assignments.
  
  Manage assignees assignment details, such as their home base job information and their job information (host) while on assignment, in addition to assignment beginning and end dates, travel details, residence details, and vehicle assignments.
- Track dependent information.
  
  Track information about assignee's dependents.
- Track company paid travel.
  
  Track company paid travel for assignees and their dependents.
- Track assignment compensation.
  
  Track employee compensation that results from an assignment.
Track educational allowances.

Track educational allowances for assignees and their dependents.

We discuss these business processes in the business process chapters in this PeopleBook.

Track Global Assignments Business Process Integrations

Human Resources integrates with all PeopleSoft HRMS applications, other PeopleSoft applications, and third-party applications.

Human Resources shared tables are available to many PeopleSoft HRMS applications. In addition, data in many Human Resources tables is available to PeopleSoft applications set up to subscribe to the published messages.

Track Global Assignments Business Process Implementation

PeopleSoft Setup Manager enables you to generate a list of setup tasks for your organization based on the features that you are implementing. The setup tasks include the components that you must set up, listed in the order in which you must enter data into the component tables, and links to the corresponding PeopleBook documentation.

Other Sources of Information

In the planning phase of your implementation, take advantage of all PeopleSoft sources of information, including the installation guides, table-loading sequences, data models, and business process maps.