Using Community Directory Search

This chapter provides an overview of the Community Directory Search application in PeopleSoft Campus Self Service, and discusses how to:

Generate community directories.
Search community directories.

Understanding Self-Service Community Directory Search

The Community Directory Search self-service functionality enables you to provide searchable directories of members of your campus community online over the internet. Instead of exposing an entire list of people at your institution and having users load and search through it, you can make student, employee, or alumni directories available so users can search from smaller online lists and quickly locate individuals at your institution.

To set up PeopleSoft Community Directory Search, run the Community Directory Load process to generate a student, employee, or alumni directory. Specify the appropriate mass change definition for the directory to generate, and specify the type of data to include in that directory.

If a student places FERPA privacy restriction on a specific type of data for him or herself, the system will not expose that data in the online directory. Or, if the individual placed the restriction but chose to release it for inclusion in a specific publication, for example, the Student Directory, then even though the data is not releasable elsewhere, the system displays it in the specified directory as indicated.

Generating Community Directories

This section discusses how to generate online directories.

Page Used to Generate Community Directories

Page Name	Object Name	Navigation	Usage
Community Directory Load	CAMPDIR_RUNCNTL	Set Up SACR, Product Related, Community Access/Directory, Community Directory Load	Generate online directories.

Generating Online Directories

Access the Community Directory Load page.

Community Directories

Mass Change Definition

Specify the mass change definition for the directory to generate. The following mass changes are delivered with your system:

CampDir_Alumni: Generates the Alumni Directory.

CampDir_Staff: Generates the Employee Directory

CampDir_Student: Generates the Student Directory

Process FERPA

Select to apply the FERPA restrictions and release to publications options selected on the FERPA page, FERPA Quick Entry page, or the self-service Privacy Settings page in PeopleSoft Campus Self Service.

Edit Mass Change Definition

Click to access the Mass Change Definition search page where you can select the mass change definition to edit or to regenerate.

Data Type

Select one or any combination of data types to include in the directory.

Name Type	Select the type of name to include for individuals in this directory.
Address Type	Select the type of address to include for individuals in this directory.
Phone Type	Select the type of phone data to include for individuals in this directory.
Email Type	Select the type of email address to include for individuals in this directory.

To keep your community directories up to date, run the process at least once a day. Always regenerate the mass changes prior to running the process.

Searching Community Directories

This section discusses how to:

Specify the directory to search.
Search the community directory.

Pages Used to Search the Directories

Page Name	Object Name	Navigation	Usage
Community Directory Search	SRCH_CD_TYPE	Self Service, Community Directory Search	Specify the community directory and criteria to search.
Community Directory for Students	SRCH_STDNT_CRIT	On the Community Directory page, select Student Directory and enter criteria for which to search.	View the search results obtained from the Student Directory and enter fields to perform a new search.
Community Directory for Employees	SRCH_STAFF_CRIT	On the Community Directory page, select Employee Directory and enter criteria for which to search.	View the search results obtained from the Employee Directory and enter fields to perform a new search.
Community Directory for Alumni	SRCH_ALUMN_CRIT	On the Community Directory page, select Alumni Directory and enter criteria for which to search.	View the search results obtained from the Alumni Directory and enter fields to perform a new search.
Student Profile	STDNT_PROF_SEC	Click the student's name on the Community Directory for Students page.	View data in the directory profile for that person.
Employee Profile	STAFF_PROF_SEC	Click the employee's name on the Community Directory for Employees page.	View data in the directory profile for that person.
Alumni Profile	ALUMN_PROF_SEC	Click the alumnus name on the Community Directory for Alumni page.	View data in the directory profile for that person.

Specifying the Directory to Search

Access the Community Directory Search page.

Directory Type

Select the directory type (Alumni Directory, Staff Directory, or Student Directory) to search.

Search By

Specify the criteria (First Name, Full Name (Last,First), or Last Name) by which to search.

Specify one or more characters to use. For example, if you select First Name and enter only S, the system searches through the specified directory for all first names that begin with “S.”

Search

Click to access the specified directory.

Searching a Community Directory

Access the Community Directory for Students, Community Directory for Employees, or Community Directory for Alumni page.

Search Results

Names	Click the individual's name to access the directory profile page for that person where you can view or edit profile data.
Email Address	Click the individual's email address to send an email to that address.