Setting Up Campus Event Planning

This chapter provides an overview of campus events and discusses how to:

Define campus events.
Create an event template.

Note. Do not confuse the events described in this chapter with 3C engine events. One attends the events described here. 3C engine events are occurrences associated with data in your system.

Understanding Campus Events

You must define the items that you want to make available for events.

To define events, you:

Define event types.
Define event resource codes.
Define event staff codes.

An event consists of one or more meetings, each of which has its own resources and staff. You can create templates for recurring or similar events by defining the meetings typically required for that type of event. You can then use or modify the template for recurring or similar events that require similar meetings, resources, and staff. Event templates are optional; however, they can be useful guidelines that save time.

Note. You can create only one template per event type.

To create an event template, do the following:

Define the meetings for the event type.
Assign the resources for each meeting.
Assign the type of staff for each meeting.

Defining Campus Events

To define campus events, use the following components: Event Type Table component (EVENT_TYPE_TABLE), Resource Code Table component (RESOURCE_CD_TABLE), and Staff Code Table component (STAFF_CODE_TABLE).

This section discusses how to:

Define event types.
Define event resource codes.
Defiine event staff codes.

Pages Used to Define Campus Events

Page Name	Object Name	Navigation	Usage
Event Types	EVENT_TYPE_TABLE	Campus Community, Campus Event Planning, Set Up Events, Event Type Table	Define the general types of events.
Resource Codes	RESOURCE_CD_TABLE	Campus Community, Campus Event Planning, Set Up Events, Resource Code Table	Review or create codes for the resources to make available for events, such as tables, chairs, brochures, and banners.
Staff Codes	STAFF_CODE_TABLE	Campus Community, Campus Event Planning, Set Up Events, Staff Code Table	Identify and set up the types of staff for events, such as speakers, admissions counselors, tour guides, cooks, and servers.

Defining Event Types

Access the Event Types page.

Comment

Enter comments to further identify or describe this event type.

Defining Event Resource Codes

Access the Resource Codes page.

Enter information to describe the resource code to create.

Defining Event Staff Codes

Access the Staff Codes page.

Enter information to describe the staff code.

Creating an Event Template

To create an event template, use the Event Template component (CAMPUS_EVENT_TMPL).

This section discusses how to:

Create an event meeting template.
Assign the meeting resources.
Assign the type of meeting staff.

Pages Used to Create an Event Template

Page Name	Object Name	Navigation	Usage
Meeting Template	MTG_TMPL	Campus Community, Campus Event Planning, Set Up Events, Event Template, Meeting Template	Identify meetings that comprise that event type.
Meeting Resource Template	MTG_RSRCE_TMPL	Campus Community, Campus Event Planning, Set Up Events, Event Template, Meeting Resource Template	Assign resources that are required for each meeting in the event.
Meeting Staff Template	MTG_STAFF_TMPL	Campus Community, Campus Event Planning, Set Up Events, Event Template, Meeting Staff Template	Designate the type of staff for each meeting in the event.

Creating an Event Meeting Template

Access the Meeting Template page.

Event Meetings

Event Meeting

The system enters the next sequential number for each meeting that you add. You can override the number to reorder the list of meetings. When you return to the page, the meetings will be in the specified order.

Campus Meeting Type

Select the meeting type that best describes this meeting.

Values for this field are delivered with your system as translate values. You can modify these translate values.

Assigning the Meeting Resources

Access the Meeting Resource Template page.

Meeting Resource Template

Resource Code

Enter the type of resource that is required for this meeting.

Available resource codes are from the Resource Codes page.

Number of Resources

Enter the number or quantity of the resource required for this meeting.

Comments

Enter comments to further identify or describe this resource.

Assigning the Type of Meeting Staff

Access the Meeting Staff Template page.

Meeting Staff Template

Staff Code

Enter the type of staff required for the meeting.

Available staff codes are from the Staff Codes page.

Number of Staff

Enter the total number of this type of staff required for the meeting

Comment

Enter comments to further describe or identify the staff required for the meeting.