Setting Up Committee Templates

This chapter provides an overview of committee templates and discusses how to set up committee types and roles:

Understanding Committee Templates

Within most organizations, committees are frequently created that share the same structure and the same member roles; only the set of people who should serve on those committees and their individual names change. Campus Community enables you to define the types of committees that your institution creates, identify the roles that should be on each committee, and then use the types and roles to create templates to help you create and manage committees across your institution.

For example, you can create a template for an undergraduate interviews committee type and associate the roles of chairperson and three interviewers with it. You might want members of this committee type to be recruiters and advisors, in which case you would associate all recruiter and all advisor records with the committee type to provide prompt lists from which to assign individuals to this committee. You then use the template to create a current or ongoing committee and assign individuals to the chair and member roles. You can also specify the dates during which each individual should participate in the committee.

Setting Up Committee Types and Roles

To set up committee types and roles, use the Committee Types/Roles component (COMMITTEE_SETUP).

This section discusses how to define a committee type and assign member roles.

Page Used to Set Up Types and Roles

Page Name	Object Name	Navigation	Usage
Committee Type/Roles	COMMITTEE_TABLE	Set Up SACR, Common Definitions, Committees, Committee Table Types/Roles Campus Community, Committees, Committee Type/Role	Define a committee type and assign member roles.

Defining a Committee Type and Assigning Member Roles

Access the Committee Type/Roles page.

Committee Description

Record (Table) Name

Enter the name of the record that contains the types of individuals to make available for assignment to this committee. The selected record provides the prompt list of possible members on the Committee page.

For example, if you create an Undergraduate Interviews committee, and you select the RECRUITERS_VW, each time that you create a committee of the Undergraduate Interviews type, you are prompted to select members from the list of recruiters in your system.

Committee Role

Committee Role

Select the role (for example, chair, co-chair, member, student member, and so on) that should always be part of this committee type. You can add as many roles as necessary.

Values for this field are delivered with your system as translate values. You can modify these translate values.