Defining Payslips

This chapter provides an overview of payslip definition and discusses how to define payslips in the Netherlands.

Understanding Payslip Definition

In the Netherlands, employers have to provide their employees with a payslip that contains income information for each pay period. There are some minimum statutory requirements about the information to be included on payslips, but most employers provide more than the minimum requirements. With Global Payroll for the Netherlands, you have the flexibility to create your own payslip layout, format, and information, according to your company's needs.

To define payslips use the Templates NLD component (GPNL_PAYSLIP):

Select the pay groups that share the same template on the Payslip Setup page.
Select the fields from the Job Data record, such as BUSINESS_UNIT, or LOCATION to determine the processing order of the employees on the Sort Keys page. You can sort elements in ascending or descending order.
Select the earnings and deductions that you want included on the payslip, as well as the layout of the payslip on the Earnings and Deductions page.
Select the year-to-date accumulators you want included on the payslip on the Accumulators page.

Defining Payslips

This section lists the common elements used in this section and discusses how to:

Set up payslips.
Define sort keys.
Define earnings and deductions on the payslip.
Define accumulators on the payslip.

Common Elements Used in this Section

Payslip ID	The system automatically displays the payslip ID that you create or enter to access this page.
Element Print Order	Enter the order in which you want the elements to appear on the payslip.
Element Type	Specify whether the element is an Earning, Deduction, or Accumulator.
Element Name	Select the element that you want to appear on the payslip. For example, if you select the Element Type Earning, the system displays a list of the earnings that are defined in your system.

Pages Used to Define Payslips

Page Name	Object Name	Navigation	Usage
Payslip Setup	GPNL_PSLIP_GRP	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates NLD, Payslip Setup	Create a new payslip for the pay groups that you select.
Sort Keys	GPNL_PSLIP_SORTKEY	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates NLD, Sort Keys	Enter the JOB field by which you want to sort the payslip. For example, you can sort by BUSINESS_UNIT or LOCATION. Sort in ascending or descending order.
Earnings and Deductions	GPNL_PSLIP_LINES	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates NLD, Earnings and Deductions	Select the earnings and deduction elements that you want to display on the payslip, as well as the layout of the payslip itself.
Accumulators	GPNL_PSLIP_ACUM	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates NLD, Accumulators	Select the year-to-date accumulators you want to display on the payslip.

Setting Up Payslips

Access the Payslip Setup page.

Pay Group

Select the pay group for which you will create payslips based on this template.

Defining Sort Keys

Access the Sort Keys page.

Field Name

Select the fields by which you want to sort the payslips. These fields come from the JOB record in PeopleSoft Human Resources.

A/D (ascending/descending)

Indicate whether you want to sort the elements in ASC (ascending) or DESC (descending) order.

Defining Earnings and Deductions on the Payslip

Access the Earnings and Deductions page. Select the Elements tab.

Note. You can select any earning, deduction, or accumulator to be shown in the body of the payslip.

Description

Select the Description tab.

Retro

Select the Retro tab.

Retro Type

Indicate how retro results will be printed on the payslip. For example, let's say that an employee has a monthly gross salary of 5500 EUR but in the months of January and February, the gross salary was incorrectly calculated as 5000 EUR. In the March payroll, this mistake is corrected, resulting in a recalculated result and a retro pay of 1000 EUR. If you select:

Current and Adjustment: Both the current results and the adjusted results appear on separate lines. The adjusted result appears as a single total amount. In our example, there will be one line showing the current amount of 5500 EUR for the month of March, and another line showing the recalculated amount of 1000 EUR (500 EUR each for January and February.)

Current and Deltas: Both the current results and the adjusted results appear on separate lines. The adjusted results are further broken down by pay period. In our example, there will be one line showing the current amount of 5500 EUR for the month of March, another line showing the recalculated amount of 500 EUR for January, and a third line showing the recalculated amount of 500 EUR for February.

One Line: Both the current results and the recalculated results appear as a single combined amount on the same line. In our example, there will be one line showing the current and adjusted amount of 6500 EUR for the month of March.

Spaces

Select the Spaces tab.

Lines Before

Enter the number of empty lines you want to appear on the payslip before this element.

Lines After

Enter the number of empty lines you want to appear on the payslip after this element.

Separator

Select if you want to print a line between the earnings and deductions and the accumulators for those earnings and deductions.

Print Options

Select the Print Options tab.

Regular, Non Regular, Regular and Total, Non Regular and Total, and Total

Select these check boxes to define the details of the information to be printed on the payslip. You can indicate whether you want to have the earning or deduction printed in the column for regular and non-regular payments, or for regular and non-regular totals. Use these check boxes to indicate in which column(s) the resulted amount of the elements are printed.

Note. In the Netherlands, it is possible to print non-regular payments such as the holiday allowance and the 13th month allowance on a separate payslip. You can specify whether these allowances are processed in a separate pay run or a regular pay run during setup. Information on how to set up the holiday allowance and the 13th month allowance is discussed earlier in this PeopleBook.

See Defining Allowances.

Print Components

Access the Print Components tab.

Base, Percentage, Rate, and Unit

Select these check boxes to indicate which components need to be printed on the resulted amount.

Defining Accumulators on the Payslip

Access the Accumulators page. Select the Elements tab.

Select accumulators to be printed at the bottom of the payslip, with a maximum of eighteen accumulators, printed in three columns. This can be used for year-to-date accumulators, or to print the total tax base, tax deduction, or social security days.

Description

Select the Description tab.

Take description from

Select the element description that appears on the payslip. Select Element to use the existing element description that was defined when the element was created or User Text to create your own description.

Description

Displays the existing element description. If you select User Text in the Take description from field, you can override the description. If you select Element in the Take description from field, you cannot edit the description.

Field Name	Select the fields by which you want to sort the payslips. These fields come from the JOB record in PeopleSoft Human Resources.
A/D (ascending/descending)	Indicate whether you want to sort the elements in ASC (ascending) or DESC (descending) order.

Lines Before	Enter the number of empty lines you want to appear on the payslip before this element.
Lines After	Enter the number of empty lines you want to appear on the payslip after this element.
Separator	Select if you want to print a line between the earnings and deductions and the accumulators for those earnings and deductions.

Take description from	Select the element description that appears on the payslip. Select Element to use the existing element description that was defined when the element was created or User Text to create your own description.
Description	Displays the existing element description. If you select User Text in the Take description from field, you can override the description. If you select Element in the Take description from field, you cannot edit the description.