Generating Payslips

This chapter discusses how to:

Set up payslips.
Set up payslip messages.
Run the payslip report.

Setting Up Payslips

The system maintains the information displayed on the payslip in three areas: the header, the body, and the footer. The header and footer use data contained in four writable arrays derived from payroll: company and employee data, monthly amounts, yearly amounts, and vacations and PTO data.

The information printed in the body of the payslip is defined by a print class. We deliver the print class KIPAYSL as sample data for monthly payroll. Use this print class as a template to create additional print classes for your organization.

Setting Up Payslip Messages

Use the Add Payslip Messages ITA component (GPIT_AL_01_MSG) to set up payslip messages. This section provides an overview of payslip messages and discusses how to create payslip messages.

Understanding Payslip Messages

Global Payroll for Italy enables you to send a message—printed on the payslip—to an individual payee or to payees belonging to designated pay groups, locations, or departments.

To create a payslip message:

Access the Payslip Messages page.
Select the pay period for which you want to create the message.
Choose who will receive the message, by group or individual.
Enter the payslip message.

Page Used to Set Up Payslip Messages

Page Name	Object Name	Navigation	Usage
Payslip Messages	GPIT_AL_01_MSG	Global Payroll & Absence Mgmt, Payslips, Add Payslip Messages ITA, Payslip Messages	Designate which payees or pay groups receive payslip messages for a given pay period and enter the payslip message.

Creating Payslip Messages

Access the Payslip Messages page.

Current Pay End Date

Select the pay period end date for which you want the message to appear on the payslip.

Pay Entity, Pay Group, Business Unit, Location Code, Department

Use if you want to include only those payees belonging to a certain pay entity, pay group, location, set ID, or department.

EmplID (employee ID)

Use to create a message to an individual payee.

Description

Enter the message.

Running the Payslip Report

When you have set up the print class and payslip messages, you can run the payslip report.

This section discusses how to create payslips.

Pages Used to Run the Payslip Report

Page Name	Object Name	Navigation	Usage
Report Options	GPIT_RC_AL01_1	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips ITA, Report Options	Select the parameters used to print the payslip report. Use this page to select the report parameters and sort criteria used to organize the printed results. The payslip report creates a comprehensive summary of an employee’s pay elements according to pay month. One or more pages is generated for each month. Employee and company data for the given month are printed in the header. The report also creates a payslip that can be accessed by self-service users.
Pay Elements View	GPIT_RC_AL01_2	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips ITA, Pay Elements View	Create a view of the data in the print class with a different sort order.

Creating Payslips

Access the Create/Print Payslips ITA - Report Options page.

Print Class

PeopleSoft delivers one print class (KIPAYSL) that contains elements related to country extensions for the normal monthly run. This is the print class used for normal monthly runs, to which customer-specific elements can be added. Other print classes can be created for additional monthly runs.

Currency Code

Enter a value here to override the payroll currency used on the payee's compensation record.

Retro and Current Period

Use to display the results for retro calculation, as well as for the current period.

Current Period Only

Use to display the results for the current period only.

Retro Periods Only

Use to display the results for retro calculation only.

Department, Location, Category, Establishment ID

Use to select the population on which the report is to be run.

EmplID (employee ID)

Use to run only selected employees.

Sort Criteria

Select the sort criteria you require. Organize the payslip report by category, department ID, employee ID, pay group, location, name, and pay entity.

Payslip Processes

The Payslip page launches a Job (GPITPYSL) containing two processes in sequence:

The Structured Query Report (SQR) GPITAL01 prints the payslip report and provides self service related information for ePay if ePay is licensed.
The GP_EPAY Application Engine process uses the payslip report and self service related information provided by the prior processes in this job to create self-service payslips for each payee. If ePay is not licensed, this process will report that ePay has not been licensed and will complete with success.

Current Pay End Date	Select the pay period end date for which you want the message to appear on the payslip.
Pay Entity, Pay Group, Business Unit, Location Code, Department	Use if you want to include only those payees belonging to a certain pay entity, pay group, location, set ID, or department.
EmplID (employee ID)	Use to create a message to an individual payee.
Description	Enter the message.

Print Class	PeopleSoft delivers one print class (KIPAYSL) that contains elements related to country extensions for the normal monthly run. This is the print class used for normal monthly runs, to which customer-specific elements can be added. Other print classes can be created for additional monthly runs.
Currency Code	Enter a value here to override the payroll currency used on the payee's compensation record.
Retro and Current Period	Use to display the results for retro calculation, as well as for the current period.
Current Period Only	Use to display the results for the current period only.
Retro Periods Only	Use to display the results for retro calculation only.
Department, Location, Category, Establishment ID	Use to select the population on which the report is to be run.
EmplID (employee ID)	Use to run only selected employees.
Sort Criteria	Select the sort criteria you require. Organize the payslip report by category, department ID, employee ID, pay group, location, name, and pay entity.