Understanding the Self-Service Faculty Center
This chapter provides an overview and discusses how to:
Use the self-service Faculty Center.
Enter grades through self service.
View self-service class rosters.
See Also
Setting Up Self-Service Faculty Center
Understanding the Self-Service Faculty Center
The Faculty Center is a self-service component that provides instructors a single entry point from which to begin navigation to instructor-related transactions. From the Faculty Center, instructors can do the following:
View their class schedule.
View their grade rosters, enter grades, and post grades.
View their class rosters.
View advisee information.
Search for classes and browse the catalog.
Access your Learning Management System.
Access the Gradebook, if your institution has licensed PeopleSoft Enterprise Gradebook.
Locate a faculty member.
Using the Self-Service Faculty Center
Instructors can use self-service Faculty Center.
Pages Used to Use the Self-Service Faculty Center|
Page Name |
Object Name |
Navigation |
Usage |
|
INSTR_CLASS3 |
Self Service, Faculty Center |
Instructors use this page to access instructor-related transactions and to view their teaching schedule. Instructor see only those terms for which they are assigned as the instructor. |
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|
SSR_CLSRCH_DTL |
Click a class within My Teaching Schedule on the Faculty Center page. |
Instructors can view the details of the classes in their schedules. |
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SS_WEEKLY_SCHED_IN |
Click the View My Weekly Schedule button on the Faculty Center page. |
Instructors can view their weekly schedule in a grid format. |
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SSR_FIND_INSTR |
Click the faculty search tab on the Faculty Center page. |
Instructors can locate the teaching schedule for another instructor. If available, once the instructor's teaching schedule is displayed, click on the instructor's name to send an email. |
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SS_ES_GRADE_LISTA |
Self Service, Faculty Center |
Advisors can view all of their advisees’ class schedules, enrollment appointments, term grades, degree progress reports, transfer credit reports, and unofficial transcripts. See the advisor chapter |
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SSR_CLSRCH_ENTRY |
Self Service, Faculty Center |
Instructors can search for classes and browse the catalog. |
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LMS_TARGET_SELECT |
Self Service, Faculty Center |
Instructors can access your Learning Management Systems from the Faculty Center either by using the Learning Management Systems tab to get to their LMS home page, or by clicking the Learning Management System icon for a specific class. The icon will take the instructor directly to the course information within the Learning Management System. |
Entering Grades through Self-ServiceThis section provides prerequisites and discusses how instructors enter grades through self-service.
Prerequisites
In order for instructors to access their mid-term and final grade rosters, you must:
Generate the rosters.
Assign the instructors to classes.
Give the assigned instructors appropriate grade roster access of Grade, Approve, or Post.
Pages Used to Enter Grades through Self-Service|
Page Name |
Object Name |
Navigation |
Usage |
|
SS_GRADE_ROSTER |
Self Service, Faculty Center Click the Grade Roster icon on the Faculty Center page. |
Instructors view or enter grades, update the roster’s approval status, and post grades. |
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SS_GRADE_CHANGE |
Click the Grade Change Request link on the self-service Grade Roster page. |
This link appears after grades are posted. Instructors submit grade change requests. |
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CS_NOTIF |
Click the Notify Selected Students or the Notify All Students links on the Self-Service Grade Roster page. |
Instructors send email notifications to select or all students in a class. |
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SSR_NO_EMAIL |
This page appears when you click the Notify All Students link and there are students on the grade roster who do not have email addresses in the system. |
Displays the students on the grade roster who do not have email addresses. |
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GRADE_ROSTER_NOTE |
Click the Note link on the Transcript Notes tab on the self-service Grade Roster page. |
Instructors can add a transcript note to a student's transcript. The Note link on the self-service Grade Roster page is only available with a roster type of Final Grade. |
Entering Mid-Term and Final GradesAccess the Grade Roster page.
The Grade Roster icon appears on the Faculty Center — My Teaching Schedule once grade rosters have been generated for a class and when the instructor has been assigned grade, approve, or post access within the schedule of classes. Instructors with grade, approve, or post access for the class can assign grades to students. Instructors with approve or post access can use the Approval Status field to update the status of the final grade roster before they save it. Choices are Approved, Not Reviewed, and Ready for Review. A status of Approved is required in order to post the roster. Once the status is set to Approved and is saved, the post button becomes available for instructors with Post access. The instructor can then post grades from the self service grade roster. Once a class is posted, the Request Grade Change button becomes available for instructors to change a student's grade.
Click the Printer Friendly Version button to print a copy of the grade roster.
Viewing Self-Service Class RostersThis section discusses how instructors view class section rosters through self-service.
Pages Used to View Self-Service Class Rosters|
Page Name |
Object Name |
Navigation |
Usage |
|
SS_FAC_CLASS_ROST |
Self Service, Faculty Center Click the Class Roster icon on the Faculty Center page. |
Instructors view the students who are enrolled in a class, have dropped a class, or are on the wait list for a class. Instructors can send email notifications to selected students or all students in the class. |
Using Instructor Self-Service Pages and LMS AuthenticationWhen you use PeopleSoft authentication, instructors can use self-service pages to link to their Learning Management System.
An LMS button appears next to LMS classes on the Faculty Center — My Teaching Schedule when a provider for authentication is identified or when an LMS URL is provided on the Schedule of Classes — LMS Data page.
Instructors can also access a list of LMS providers and select the appropriate provider link to transfer directly to their home page in that LMS provider's website.
See Also
Customer Connection, PeopleSoft Student Records, “Configuring Your Learning Management System Third-Party Vendors for PeopleSoft Campus Solutions 8.9”
Pages Used to Access the LMS Website|
Page Name |
Object Name |
Navigation |
Usage |
|
Learning Management Systems |
LMS_TARGET_SELECT |
Self Service, Faculty Center Click the Learning Management System button. |
Instructors click the a Learning Management System provider to access the LMS website. |
Using the LMS Button to Access the LMS Website
Instructors can access the Faculty Center self-service page and click on the LMS button to transfer to the appropriate external LMS site.
When an LMS provider is identified for authentication and the instructor clicks the LMS button, the system authenticates the user and transfers him or her directly to the academic content for the specified class within the external LMS. With authentication, the instructor does not have to log in to the external site.
If instead of a provider an LMS URL is specified, no authentication takes place. The system transfers the user to the specified URL, such as an instructor's website, where a log in may or may not be required.
If neither an LMS provider nor an LMS URL are assigned to the class, the LMS button does not appear.
Using the Provider Link to Access the LMS Site
Instructors can use the Learning Management Systems self service page and click the LMS provider link to transfer to the appropriate external LMS site. The system performs the authentication and transfers them directly to their home page in that provider's website. Since instructors are not tied to an institution, all providers are displayed where the Display as Provider Link is selected on the LMS Provider setup page.