Using Self-Service Advisement

This section discusses viewing advisee information through pages in Campus Self Service.

Viewing Advisee Information Through Self-Service Pages

This section discusses how advisors can view an advisee’s roster, view an advisee’s academic program information, and view a new/drop-in advisee’s roster.

Pages Used to View Advisee Information Through Self-Service

Page Name	Object Name	Navigation	Usage
View My Advisees	SS_ES_GRADE_LISTA	Self Service, Advisement, View Advisee Information	Advisors can view all of their advisees’ class schedules, enrollment appointments, term grades, degree progress reports, transfer credit reports, and unofficial transcripts.
Advisement Committee Members	SS_ADV_COMM_MEMB	Click a committee name on the View My Advisee page.	Review committee members and their roles. Send notification to all or a selected group of committee members.
Academic Information	SS_ADV_STUDACAD1	Select Academic Information in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s academic program information, which includes the advisee’s academic program, academic career, desired degree, and major.
Current Addresses	SS_AA_ADDRESSES	Select Addresses in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s addresses.
<Advisee's name> Class Schedule	SSR_SSENRL_LIST1	Select Class Schedule in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s class schedule.
Degree Progress Report	SS_ES_AARPT_TYPE	Select Degree Progress in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s degree progress report.
Quick What-If Analysis Report	SA_REQST_DTL_SEC3	Click the Quick What-If button on Degree Progress Report page.	Advisors can run a quick what-if scenario for their advisee’s.
Course List What-If Analysis	SA_REQ_CRSE_WHIF2	Click the Course List What-If button on Degree Progress Report page.	Advisors can run course list what-if scenarios for their advisee’s.
Emergency Contacts List	SS_AA_EMRG_CNTCT	Select Emergency Contacts in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s emergency contact information.
Enrollment Appointment	SS_ES_ENRL_APPT	Select Enrollment Appointment in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s enrollment appointments.
Advisee Grade Inquiry	SS_ES_GRADE_LIST	Select Grades in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s grades.
Send Notification	CS_NOTIF	Select Send Notification in the Student Details field on the View My Advisee page.	Advisors can send notifications to their advisee’s.
Current Phone Numbers	SS_AA_PERS_PHONE	Select Telephone in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s phone numbers.
To Do List Summary	SS_AA_TODOS	Select To Do List in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s to do list summary.
View Transfer Credit Report	SS_TRCR_RPT	Select Transfer Credit Report in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s transfer credit report.
Unofficial Transcript	SS_ES_AARPT_TYPE2	Select Unofficial Transcript in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s unofficial transcript.
Weekly Schedule	SS_WEEKLY_SCHEDULE	Select Weekly Schedule in the Student Details field on the View My Advisee page.	Advisors can view an advisee’s weekly schedule.
My Advisee – <Advisee's Name>'s Service Indicators	SS_AA_CC_HOLDS	Click the positive or negative service indicator icon on the on the View My Advisee page.	Advisors can view an advisee's service indicators.
<Advisee's Name> Releasable FERPA Information	SSR_AA_FERPA	Click the FERPA icon on the View My Advisee page when an advisee has requested information be restricted from release.	Advisors can view advisee's releasable directory information.
New/Drop-In Advisees	SS_ADV_ANYONE	Self Service, Advisement	Advisors can view class schedules, enrollment appointments, grades, degree progress, and unofficial transcripts for new and drop-in advisees.

Processing Self-Service Advisement Reports

The self-service Degree Progress Report feature enables students and advisors to process and view advisement reports that you define for self-service processing. Users of this feature can conduct what-if scenarios and explore the course requirement consequences of completing additional coursework, or changing the student's major, minor, subplan, and requirement term.

See Using Self-Service Degree Progress/Graduation.

Prerequisites

Before individuals at your institution can use the self-service Degree Progress report feature, you must:

Assign student users an active program, a user ID, and a password.
Assign advisors a valid user ID and password.
Set up a self-service advising transcript type.

Pages Used to Perform Self-Service Advising

Page Name	Object Name	Navigation	Usage
Degree Progress Report	SS_ES_AARPT_TYPE	Self Service, Degree Progress/Graduation, View Degree Progress Report	Students and advisors use this page to assess academic progress toward graduation. Students and advisors can run what-if reports to simulate additional coursework completion or to simulate a different academic career, program, plan, or subplan.
Report Results	SS_REPORT_RESULT_A	Self Service, Degree Progress/Graduation, View Degree Progress Report, Report Results Self Service, Academic Records, View Unofficial Transcript, Report Results	Students and advisors use this page to view the academic advisement report.
View Previously Requested Reports	SS_STUREQ_RSLT	Click the View a Report that you had previously requested link on the Degree Progress Report page or Unofficial Transcript page.	Students and advisors use this page to review reports that they requested in the past. To view a specific report, students click the corresponding Go button.
Degree Progress Report - Quick What-If Analysis Report	SA_REQST_DTL_SEC3	Click the Quick What-If button on the Degree Progress Report page.	Students and advisors use this page to enter hypothetical career, program, subplan, and requirement term information. Students or advisors must enter a required term for every career, program, plan, or subplan override option that they specify.
Degree Progress Report – Course List What-If Analysis	SA_REQ_CRSE_WHIF2	Click the Course List What-If button on the Degree Progress Report page.	Students and advisors use this page to enter hypothetical coursework data.
Course List What-If Analysis Report - Course Search	STDNT_CRSE_SECPNL	Click the Search button on the Degree Progress Report - Course List What-If Analysis page.	Students and advisors use this page to select courses for their Course List Analysis report.