Using Self-Service Campus Personal Information

This chapter provides an overview of self-service user preferences and self-service personal information functionality, and discusses how to:

Use self-service languages data.
Use self-service biographical data.
Use self-service services data.
Use self-service user preferences.
Use self-service service indicators data.
Use self-service checklists data.
Use self-service identification data.
Use self-service participation data.

Understanding PeopleSoft Self-Service Campus Personal Information

The personal information functionality of PeopleSoft Campus Self Service exposes familiar PeopleSoft Campus Community information to self-service users. It provides an easy way for self-service users to update basic personal information about themselves at any time without having to visit your offices or complete and mail a hardcopy form.

Campus Personal Information self-service functions

All authenticated roles can use self-service functionality. They can use it to maintain their own personal information. They can also use it to review the holds and to do items on record at your institution for themselves.

Note. For security reasons, the following data is view-only for self-service users: national identification number, citizenship, driver's license, visa or permit data, veteran status, gender, birth date, marital status, ethnicity, extracurricular activities, and internal honors and awards.

Understanding Self-Service User Preferences

User preferences enable self-service users to set default values for themselves to minimize the need for repetitive data entry. Once set, the default values remain associated with the user until changed or deleted.

Page Used to for Self-Service User Preferences

Page Name	Object Name	Navigation	Usage
User Preferences	SS_CC_USER_PREF	Self Service, Campus Personal Information, User Preferences.	Enter default values for academic value and other elements required often by the system.

User Preferences Page

Online self-service users access the User Preferences page.

Self-service users can select their own user preferences or you can do it for them by using the User Profiles Management process to assign them the latest values corresponding to their profile.

Understanding Self-Service Addresses, Names, Phones, and Demographic Data

Self service users can view and update their own addresses, names, phone numbers, and demographic data, including gender, date of birth, and marital status.

Addresses, names, phones, and demographic data are set up in PeopleSoft Enterprise Campus Solutions system. No additional setup is required for self-service.

Links under Campus Personal Information enable online self-service users to view, modify or update their own:

Addresses
Names
Phone numbers
Email Addresses
Internet Addresses
Emergency contacts
Demographic information, including gender, date and place of birth, marital status and so on

Pages Used for Self-Service Addresses, Names, Phones, and Demographic Data

Page Name	Object Name	Navigation	Usage
Addresses	SS_ADDRESSES	Self Service, Campus Personal Information, Addresses, Addresses	View your current address types as permitted by the Type Control page, and the associated address data.
Edit Address	EO_ADDR_USA_SEC	Click the edit button on the Addresses page or the ADD A NEW ADDRESS button on the Address page.	When accessed from the edit button, edit or update your addresses. When accessed from the ADD A NEW ADDRESS button, add an address type and associated data for yourself to be effective now or on a future date.
Delete Address	SS_UPDATE_ADDRESS	Click the Delete (type) address link on the Addresses page.	Delete an address type and associated data.
Add Address	SS_UPDATE_ADDRESS	Click the ADD A NEW ADDRESS button on the Addresses page, enter data for the new address, and click OK.	Add an address type and associated data.
Future Addresses	SS_FUTURE_ADDRESS	Click ADD A NEW ADDRESS on the Addresses page, enter data for the new address, and click OK. Enter the future effective date for the new address and click Save. ClickCHANGE A FUTURE ADDRESS.	Review the date and type of a future-dated address and select links to change or delete a future-dated address.
Names	SS_CC_NAME	Self Service, Campus Personal Information, Names, Names	View your current name types as permitted by the Type Control page, and the associated name data.
Change Name Add a New Name Change Name	SS_CC_UPDATE_NAME	Click edit on the Names page to access the Change Name page. Click ADD A NEW NAME on the Names page to access the Add a New Name page.	When accessed from the edit button, you can view or update the name type. When accessed from the ADD A NEW NAME button, you can add a name type and new name with a current for future effective date.
Phone Numbers	SS_CC_PERS_PHONE	Self Service, Campus Personal Information, Phone Numbers	View and update your current phone types as permitted by the Type Control page, and phone numbers. Buttons on this page also enable you to add or delete rows to add or delete phone numbers.
Email Addresses	SS_CC_EMAIL_ADDR	Self Service, Campus Personal Information, Email Addresses	View and update your current email address types as permitted on the Type Control page, and email addresses. Buttons on this page also enable you to add or delete rows to add or delete email addresses.
Internet Addresses	SS_CC_INTERNET_ADR	Self Service, Campus Personal Information, Internet Addresses	View and update internet addresses, including web site and FTP site addresses. Buttons on this page also enable users to add or delete rows to add or delete internet addresses.
Emergency Contacts	SS_CC_EMRG_CNTCT_L	Self Service, Campus Personal Information, Emergency Contacts	View the name, address, and phone numbers for your emergency contact.
Emergency Contact Detail	SS_CC_EMRG_CNTCT_D	Click ADD AN EMERGENCY CONTACT on the Emergency Contact page.	Add an emergency contact for yourself , and enter the contact information.
Change Primary Contact	SS_CC_PRIM_CONTACT	Click CHANGE THE PRIMARY CONTACT on the Emergency Contacts page.	Change the primary emergency contact.
Demographic Information	SS_CC_DEMOG_DATA	Self Service, Campus Personal Information, Demographic Information	View a summary of your demographic data such as your date of birth, gender, marital status, national ID, and so on. Note. If a photo is loaded into the system from on the Photograph page in PeopleSoft Enterprise Campus Solutions, that photo appears in the upper right on this page.
List FERPA/Directory Restrictions	SS_CC_FERPA_INQ	Self Service, Campus Personal Information, Privacy Settings	View data that you have restricted from being released.
Edit FERPA/Directory Restrictions	SS_CC_FERPA	Click the EDIT FERPA DIRECTORY RESTRICTIONS button on the FERPA Restrictions page.	Place restrictions to prevent the release of data about yourself.
Release To Publication	INST_PUB_CATG_SEC2	Click the Release To Publication link on the Edit FERPA/Directory Restrictions page.	Release restricted information for inclusion in specific internal directory publications.

Using Self-Service Personal Attributes Data

Self-service users can view and update the list of languages that they read, write, and speak.

Languages are set up in PeopleSoft Enterprise Campus Solutions. No additional setup is required for self service.

Note. Ethnicity, religious preference, and decedent data personal attributes are not available from Campus Self Service. These are set up and maintained in PeopleSoft Enterprise Campus Solutions only.

Pages Used for Self-Service Personal Attributes

Page Name	Object Name	Navigation	Usage
Languages	SS_CC_LANGUAGES_L	Self Service, Campus Personal Information, Languages	View or edit a list of the languages that you read, write, or speak and the proficiency with which you read, write, or speak them.
Language Detail	SS_CC_LANGUAGES_D	Click the name of the language on the Languages page. Click the edit button on the Languages page Click theADD A LANGUAGE button on the Languages page.	When accessed from the name of the language, view details of that language and your proficiency. When accessed from the edit button, view and modify details of that language and your proficiency. When accessed from the ADD A LANGUAGE button, add a language to your list of languages.

Page Name

Object Name

Navigation

Usage

Languages

SS_CC_LANGUAGES_L

Self Service, Campus Personal Information, Languages

View or edit a list of the languages that you read, write, or speak and the proficiency with which you read, write, or speak them.

Language Detail

SS_CC_LANGUAGES_D

Click the name of the language on the Languages page.
Click the edit button on the Languages page
Click theADD A LANGUAGE button on the Languages page.

When accessed from the name of the language, view details of that language and your proficiency.

When accessed from the edit button, view and modify details of that language and your proficiency.

When accessed from the ADD A LANGUAGE button, add a language to your list of languages.

Using Self-Service Identification Data

Self-service users can enter and change their own personal identification numbers from within Campus Self Service. No specific setup is required.

Note. For security reasons, other identification data are either not available from Campus Self Service (external system ID and residency data) or used as display only (visa and passport data, driver's license information or photos) These are set up and maintained in PeopleSoft Enterprise Campus Solutions only.

Page Used for Self-Service Identification Data

Page Name	Object Name	Navigation	Usage
Personal Identification Number	SS_CC_PIN	Self Service, Campus Personal Information, Personal Identification Number	Create a personal identification number for yourself.

Using Self-Service Participation Data

Self-service users can view and update lists of their own licenses and certificates, memberships, and publications from within Campus Self Service. In addition, individuals can view lists of their own extracurricular activities and honors and awards.

Participation data is set up in PeopleSoft Enterprise Campus Solutions system. No additional setup is required for self service.

Note. Athletic participation is not available from Campus Self Service. You set up and maintain athletic participation data in PeopleSoft Enterprise Campus Solutions only.

Pages Used for Self-Service Participation Data

Page Name	Object Name	Navigation	Usage
License and Certificates	SS_CC_LIC_CERT_L	Self Service, Campus Personal Information, Licenses and Certificates	View a list of your licenses and certificates.
License/Certificate Detail	SS_CC_LIC_CERT_D	Click the name of the license or certificate on the License and Certificates page. Click the edit button on the License and Certificates page Click theADD A LICENSE/CERTIFICATE button on the Licenses and Certificates page.	When accessed from the name of the license or certificate, view details about that license or certificate. When accessed from the edit button, view or modify details about that license or certificate. When accessed from the ADD A LICENSE/CERTIFICATE button, add another license or certificate to your list of licenses and certificates.
Memberships	SS_CC_MEMBER_L	Self Service, Campus Personal Information, Memberships	View a list of your memberships.
Membership Detail	SS_CC_MEMBER_D	Click the name of the membership on the Memberships page Click the edit button on the Memberships page. Click theADD A MEMBERSHIP button on the Memberships page.	When accessed from the name of the membership, view details about that membership. When accessed from the edit button, view or modify details about that membership. When accessed from the ADD A MEMBERSHIP button, add another membership to your list of memberships.
Extracurricular Activities	SS_CC_EXTRACUR_ACT	Self Service, Campus Personal Information, Extracurricular Activities	View a list of your extracurricular activities. Note. Self service users can view extracurricular activities information, but they cannot enter, modify, or update it.
Honors and Awards	SS_CC_HONOR_AWARD	Self Service, Campus Personal Information, Honors and Awards, Academic Honors and Awards	View a list of your academic honors and awards. Note. Self service users can view academic honors and awards information, but they cannot enter, modify, or update it.
Publications	SS_CC_PUB_L	Self Service, Campus Personal Information, Publications	View a list of your publications.
Publication Detail	SS_CC_PUB_D	Click the name of the publication on the Publications page. Click the edit button on the Publications page. Click the ADD PUBLICATION button on the Publications page.	When accessed from the name of the publication, view details of that publication. When accessed from the edit button, view and modify details of that publication. When accessed from the ADD PUBLICATION button, add a publication to your list of publications.

Using Other Self-Service Biographical Data

You can also use Campus Community self service to enable students to manage other biographical data.

Pages Used to Enter Other Self-Service Biographical Data

Page Name	Object Name	Navigation	Usage
Work Experience	SS_CC_WORK_EXP_A	Self Service, Campus Personal Information, Work Experience	View a list of your work experience.
Employment Details	SS_CC_WORK_EXP	Click the name of the work experience on the Work Experience page. Click the edit button on the Work Experience page. Click the ADD A WORK EXPERIENCE button on the Work Experience page.	When accessed from the name of the work experience, view details of that work experience. When accessed from the edit button, view and modify details of that work experience. When accessed from the ADD A WORK EXPERIENCE button, add a work experience to your list of work experiences

Page Name

Object Name

Navigation

Usage

Work Experience

SS_CC_WORK_EXP_A

Self Service, Campus Personal Information, Work Experience

View a list of your work experience.

Employment Details

SS_CC_WORK_EXP

Click the name of the work experience on the Work Experience page.

Click the edit button on the Work Experience page.

Click the ADD A WORK EXPERIENCE button on the Work Experience page.

When accessed from the name of the work experience, view details of that work experience.

When accessed from the edit button, view and modify details of that work experience.

When accessed from the ADD A WORK EXPERIENCE button, add a work experience to your list of work experiences

Using Self-Service Service Indicators Data

Self-service service indicators are presented in Campus Self Service as holds.

Service indicators are set up in PeopleSoft Enterprise Campus Solutions. No additional set up is required for self service.

The Holds link under Campus Personal Information enables self-service users to assume responsibility for viewing and resolving their own negative service indicator issues.

Note. Positive service indicators are not presented from Campus Self Service. Positive service indicators are set up and applied in PeopleSoft Enterprise Campus Solutions only.

Pages Used for Self-Service Service Indicators Data

Page Name	Object Name	Navigation	Usage
Your Holds	SS_CC_HOLDS	Self Service, Campus Personal Information, Holds	View holds placed on services for yourself and determine how and by when to resolve them.
Hold Item	SS_CC_HOLD_SEC	Click the name of the hold item on the Your Holds page.	View information about a specific hold and determine how to resolve it and whom to contact

Using Self-Service Checklists Data

Checklists data is presented as a to do list in Campus Self Service.

The To Do List link under Campus Personal Information enables self-service users to assume responsibility for viewing and resolving their own pending checklist items.

Checklists are set up in PeopleSoft Enterprise Campus Solutions. No additional setup is required for self service.

Pages Used for Self-Service Checklists Data

Page Name	Object Name	Navigation	Usage
To Do List	SS_CC_TODOS	Self Service, Campus Personal Information, To Do List	View your pending checklist items and determine what to do to satisfy the requirements.
To Do Item	SS_CC_TODOS_SEC	Click the name of the To Do Item on the To Do List page.	View information about a specific checklist item and determine what is required and whom to contact.