Using Manager Self-Service Components for Time Management and Reporting

This chapter provides an overview of manager self-service components for time management and reporting and discusses how to:

Navigate in Time and Labor self-service pages for managers.
Set up manager search options.
Report time.
Manage time.
View time management calendars.
Manage overtime requests.

Understanding Manager Self-Service Components

The manager self-service components enable managers to review, add, update, and delete (where appropriate) time and labor information for their direct reports. Manager self-service components include:

Time and Labor Launch Pad for managers (TL_LPAD_MSS_PNLG).

Enables managers to view their employee information regarding reported and scheduled time for a month at a time. It also enables them to navigate to other manager self-service transaction pages.
Manage Schedules (SCH_MNG_PERIOD).

Enables managers to adjust a time reporter's schedule.

See Timesheet Display: Self-Service Versus Manager Self-Service.
Assign Work Schedule (SCH_ASSIGN).

Enables a manager to assign an employee's work schedule.
Time Sheet (TL_MSS_EE_SRCH_PRD).

Enables managers to report or adjust their employee's time and task details for a day, week, or time period for punch and elapsed time. It also allows managers to approve or deny an employee's time.
Approve Payable Time (TL_SRCH_APPRV_GRP).

Enables a manager to approve an employee's payable time.

See Approving Payable Time.
Mass Time for managers (TL_MASS_TIME_ESS).

Enables managers to report an employee's time in several ways. They can report time according to the employee's schedule for a specified date or date range. They can also specify a lump sum amount to be distributed according to the employee's schedule or specify multiple time transactions, to be applied to each day in the time period.
Overtime Requests (TL_OT_HISTORY_LIST).

Enables manages to view recent overtime requests and approve or deny them.
Overtime Request Details (TL_OT_RQST_DTL).

Enables managers to view the details for an overtime request and either approve or deny the request.
Overtime Balances (TL_OT_BALANCES).

Enables managers to view service dates, overtime balances for the current period and year-to-date, and overtime limits for a group of employees.
Compensatory Time (TL_COMPTIME_PNL).

Enables managers to view employee compensatory time balance and compensatory time expiration information.

See Viewing Compensatory Time and Expiration.
Exceptions (TL_MNG_EX_PNL_GRP3).

Enables managers to view, allow, and clean up exceptions associated with their employee's reported time.

See Managing Exceptions.
Payable Time Summary (TL_TM_MPAY_SUMM_PG).

Enables managers to view employee's payable time that has been calculated by the system from a schedule or reported time.
Payable Time Detail (TL_MNG_PAY_VIEW_DT).

Enables managers to view details about their employee's payable time.
Forecasted Time Summary (TL_TM_SPAY_SUMM_PG).

Enables managers to view a forecasted summary of their employee's payable time for a future or current period. This payable time is calculated based on the employee’s schedule or time reported for a specified date.
Forecasted Time Detail (TL_MNG_SPAY_VIEW_D).

Enables managers to view details about their employee's forecasted payable time.
Daily, Weekly or Monthly (Time) Calendar Views (TL_WV_DAILY_CAL, TL_WV_WEEKLY_CAL TL_WV_MONTHLY_CAL).

Enables managers to compare reported time, payable time, and scheduled time for their employees.
Manager Search Options (TL_MSS_SRCH_OPTION).

Allows a manager to specify the default search criteria and display options that will appear for employee searches, used on the various manager pages.

Roles

The self service components can be used by both the employee and the manager; therefore, we deliver definitions for these roles and define a menu for each role.

Note. In this chapter, we use the term employee to refer to all people who work for and report time at the organization. This can include regular employees as well as contractors and other temporary assignment workers.

Security

The user profile that you create for each individual who accesses the self-service components determines the internet pages that the user can access by default. Create user profiles by using the User Profiles component (USERMAINT). Assign a role to each user profile, which is linked to access control lists. Each access control list identifies pages that individuals can access. To modify the access for specific internet pages for each role, modify the access control list for the user's role. Define which data the user can access in the user profile.

For the Manager Self Service, Time Management pages that display a list of employees, the following determines which employees the manager has access to:

Determine the row security permission list that is assigned to your user ID on the User Profiles - General page.
If you use group security in PeopleSoft Enterprise Time and Labor, this row security permission list should be associated with dynamic and static groups that you have created.
If you decide not to use group security and do not have groups assigned to your row security permission list, the default is the use of departmental security.

Departmental security is derived by determining the department ID and then investigating who you have access to in the department, as well as the departments that are setup as children nodes on the departmental security tree.
If you do use group security within Time and Labor, make sure the dynamic groups are refreshed to the date that you need, to have the most up-to-date inclusion of employees in the list.

For all pages that you use to access time reporter information in the Time and Labor system, we derive the view of time reporters based on the criteria above.

See Also

Managing Time

Enterprise PeopleTools PeopleBook: Security Administration

Navigating in Time and Labor Self-Service Pages for Managers

There are several ways to access self-service transactions:

The Time Management page (for managers).
Standard menu path navigation.

Time Management Page

This page includes links to all Time and Labor self-service transactions that pertain to the manager. The user can also click a link to return to the Manager Self Service page.

Standard Menu Navigation

The standard menu-driven navigation is the traditional PeopleSoft access method.

Using Time and Labor Launch Pad Pages for Managers

This section discusses how to:

Specify employee information.
View employee time.
Set up application suites.

Pages Used to Specify Time and Labor Launch Pad Information for Managers

Page Name	Object Name	Navigation	Usage
Time and Labor Launch Pad - Select Employee	TL_MSS_EE_SRCH	Manager Self Service, Time Management, View Time, Time and Labor Launch Pad	Using the Employee Selection Criteria, specify filter values to return the list of employees for whom you want to view information. View the list of employees that report to the manager and each employee’s job code description, department, workgroup, task group, employee ID, employee record number, and other attributes. These attributes display according to what has been set up on the Manager Search Options page.
Time and Labor Launch Pad	TL_LAUNCH_PAD	Click the employee’s name on the Time and Labor Launch Pad - Select Employee page.	View which days in the specified month have payable time, forecasted payable time, reported elapsed time, reported punch time, exceptions, and recommended actions associated with each exception. You can change the calendar view to display the actual number of payable hours, forecasted payable hours, reported elapsed hours, reported punch hours, or scheduled hours that have been reported for each day. You can also click a link to drill down by day to view the details of the reported, payable, forecasted time, exceptions and recommended actions for the employee.
Application Items	TL_APP_ITEM_PNL	Set Up HRMS, Product Related, Time and Labor, Launch Pad Navigation Suites, Application Items	Specify the items that are available within an application suite.
Application Suites	TL_APP_SUITE_PNL	Set Up HRMS, Product Related, Time and Labor, Launch Pad Navigation Suites, Application Suites	Set up the application items that are available to both managers and time reporters using the Go field on the Time and Labor Launch Pad page.

Specifying Employee Information

Access the Time and Labor Launch Pad - Select Employee page.

Enter filter values and click the Get Employees button to return a list of employees.

Viewing Employee Time

Access the Time and Labor Launch Pad page by clicking an employee name link.

When you first enter the Launch Pad page, it displays the current month and year by default. Going forward, it opens in the same state in which you last left it.

View

Select the information that you want to appear—the employee’s actual number of forecasted payable hours, exceptions, payable hours, reported elapsed hours, or scheduled hours for each day in the specified month—and click this button.

The calendar view changes depending on what you select. For example, suppose that you select the Scheduled Hours view option and 8.00 appears for one of the days in the calendar. This means that the employee is scheduled to work eight hours that day.

Previous Month and Next Month

Use these buttons to skip to the preceding or next month.

At any given time, any day in the calendar may display the following values: X, P, E, $, F, or R.These values indicate that there is information about reported time for that day. For example, suppose E appears for one day on the calendar. This means that the employee has elapsed time reported for that day. If $ appears, it means that payable time exists for that day. See the bottom of the Launch Pad page for a description of each of the values. If any of the days are highlighted or linked, that indicates that the day has elapsed time, punch time, payable time, exceptions or recommended attendance actions associated with that day. Click the day to view the time reporting details that exist for that day.

Forecast Payable Time

Start the Forecasted Payable Time process that calculates forecasted payable time for the employee by clicking this button.

The system looks at the employee’s schedule and any time they have reported for this month. It then forecasts what the payable time would be for those days and displays an F on the day. The forecasted time is not actually payable time, but an estimate of what the payable time would look like. To view the number of forecasted hours for that day, change the view at the top of the page to Forecasted Payable Hours and click the View button. To view the details of the forecasted time, click the link for the day that you want to view.

Finally, if you want to navigate to a different part of the system to perform other transactions or just to get more information, use the Go field at the bottom of the page. Select the application item that you want to navigate to from the drop-down list, click the Go button, and navigate to the feature that you selected. Depending on how the application suites are set up, different options are available for the Go field.

Setting Up Application Suites

Access the Application Suites page.

There are two application suites that apply to the Self-Service components: the Time Management Application Suite and the Time Reporting Application Suite. The Time Management Application Suite is used to set up the Go field on the Time and Labor Launch Pad page for managers. Likewise, the Time Reporting Application Suite is used to set up the Go field on the Time and Labor Launch Pad page for employees. Both suites are delivered with the system. For each one you set up, specify which application items the users (managers or employees) can access via the Go field on the Time and Labor Launch Pad page.

Note. Only the items for which the user has Permission List access are available in the Go drop-down list box. For example, the Time Management Application Suite may have access to Adjust Payable Time, but the user may not. In that case, Adjust Payable Time would not be available to that specific user in the Go drop-down list box.

Application Items for Managers

Eighteen application items are available to managers through the Time Management application suite. :

Itemname String

Use to add or delete application items.

Adjust Paid Time

Select to make record-only adjustments to employee time that was already paid or closed. The changes that you make aren't processed through payroll again, but are for record keeping purposes only.

Approve Absence Requests

Select to approve the employee's absence requests.

Approve Overtime Requests

Select to approve employee requests to work overtime.

Approve Payable Time

Select to approve the employee’s time for payroll.

Approve Training

Select to approve training for employees.

Manage Exceptions

Select to view and allow an employee's exceptions.

Manage Schedules - Manager

Select to override an employee’s schedule.

Manager Timesheet

Select to view, report, change, or approve an employee’s reported time.

Review Compensatory Time

Select to view an employee’s compensatory time.

Review Scheduled Assignments

Select to review an employee’s scheduled assignments.

Timesheet

Select for an employee to view, report, or change their reported time.

View Forecasted Payable Time - Employee

Select for an employee to view their forecasted payable time.

View Forecasted Payable Time − Manager

Select to view, report, or change the employee’s forecasted payable time.

View Payable Time (Detail) - Employee

Select for an employee to view their payable time details.

View Payable Time (Detail) - Manager

Select to view, report, or change an employee’s payable time details.

View Payable Time (Summary) - Employee

Select for an employee to view a summary of their payable time.

View Payable Time (Summary) - Manager

Select to view, report, or change a summary of an employee’s payable time details.

View Schedule - Employee

Select for an employee to view their monthly schedule.

Save

Select application items for an application suite and click the Save button for the application items to appear in the Go function’s drop-down list box on the Time and Labor Launch Pad page.

See Also

Adjusting Time

Setting Up Manager Search Options

This section discusses how to set up manager search options.

Page Used to Set Up Manager Search Options

Page Name	Object Name	Navigation	Usage
Manager Search Options - Select Default Criteria and Options	TL_MSS_SRCH_OPTION	Manager Self Service, Time Management, Manager Search Options	Set up preferences and display options for viewing employees. Enter the employee selection criteria you want to use when searching for employees. This search information will be the default for manager self service pages where there is an Employee Selection Criteria option. A partial value may be entered in any search field to get a list of employees with similar values.

Setting Up Manager Search Options

Access the Manager Search Options - Select Default Criteria and Options page.

This page allows each manager to specify criteria and display options for searching employees. The search information is used as the default for manager self service pages where there is an Employee Selection Criteria option. If a manager does not save the Options page, then the search options defaults from the Manager Search Defaults page included in the Time and Labor Installation process.

Value	If the Include in Criteria field is selected for a particular row, make an entry, if required, in the Value field to use as default search criteria.
Include in Criteria	This field is used to denote whether the field is displayed as part of the criteria that can be searched on.
Include in List	This field is used to determine if the field is displayed when employees are returned in the resultant grid.
Auto Populate Option, Criteria Defaults	These fields work in conjunction with each other. With AutoPopulate Results selected and Collapse Criteria selected, the grid auto populates based upon the criteria and the criteria is collapsed. With AutoPopulate Results selected and Expand Criteria selected, the grid auto populates based upon the criteria and the criteria is expanded. With Prompt for Results selected and Collapse Criteria selected, the grid does not auto populate. Instead the user has to select the Get Employees button and the criteria is collapsed. With Prompt for Results selected and Expand Criteria selected, the grid does not auto populate. Instead the user has to select the Get Employees button and the criteria is expanded.

Note. If you are entering values in the fields: Location, Job Code, Job Title, or Department, enter an HR Business Unit value, to derive the SETID for these other fields. If you do not enter an HR Business Unit, the system will derive the HR Business Unit from the user's Job Data to determine the default SETID for these values.

Reporting Time

This section lists common elements and discusses how to:

Assess employees' time at a summary level.
Enter, view, or change employee's time.
Use mass time.
Select employees for mass time.
Specify a time reporting method for mass time reporting.
Specify report time for mass time reporting.
View compensatory time and expiration.

Common Elements Used in this Section

Time Reporting Elements and Task Reporting Elements

The self-service pages that employees use to report time include fields for selecting time reporting and task reporting elements. The employee's time reporting and task reporting templates determine which fields appear. Should data be reported in error for invalid time or task elements (through a TCD, Mass Time, or Rapid Time Reporting pages, for example), those time reporting or task fields also appear so that employees can make corrections.

The self-service pages that managers use to report an employee's time , include fields for all time reporting elements, regardless of the employee's time reporting template. The task fields vary, depending on the employee's time reporting template: if the Task Profile option is selected on the template, the self-service pages display a task profile field; if the Task Template option is selected on the template, the self-service pages display the task fields for the task template assigned to the employee's taskgroup. Should data be reported in error for invalid time task elements (through a TCD, Mass Time Reporting, or Rapid Time Reporting pages, for example), those fields appear on the self-service pages so that managers can make corrections.

Timesheet page

Both punch time and elapsed time are reported using the Timesheet navigation component. When selected via the Manager Self Service component, the Report Time - Select Employee page shows a list of the manager's employees. By clicking the employee name link, the manager can select the employee for whom he or she needs to report time. The Timesheet page that appears is based on the Time Reporter Type value selected on the Create or Maintain Time Reporter Data pages, which determine whether punch or elapsed information needs to appear.

Pages Used to Report Time

Page Name	Object Name	Navigation	Usage
Report Time — Timesheet Summary page	TL_MSS_TIMESHEET	Manager Self Service, Time Management, Report Time, Timesheet	You can view all employees' time whether they need approval or not. Note. To approve an employee's time, you need to either drill to the employee's timesheet or navigate using the Approve Reported Time hyperlink
Timesheet	TL_RPTD_PCH TL_RPTD_ELP	Manager Self Service, Time Management, Record Time, Timesheet	Report time and task details for a day, week, or time period for either punch or elapsed time reporters.
Mass Time Reporting - Select Time Reporters	TL_MASS_WHO TL_MASS_WHO	Manager Self Service, Time Management, Record Time, Mass Time	Managers select employees for mass time reporting.
Mass Time Reporting - Select Time Reporting Method Mass Time Reporting - Report Time	TL_MASS_TIME_SELF TL_MASS_SELF_SAVE	Self Service, Time Reporting, Record Time, Mass Time Click Next on the Mass Time Reporting - Select Time Reporters page.	Specify the range of dates and the method for reporting time.
Mass Time Reporting - Select Time Reporting Method Mass Time Reporting - Report Time	TL_MASS_TIME_SELF TL_MASS_SELF_SAVE	Self Service, Time Reporting, Record Time, Mass Time Click the Next button on the Mass Time Reporting - Select Time Reporting Method page.	Indicate additional attributes about the time that you are reporting. Report additional Time Reporting Elements and Task Elements.

Assessing Employees' Time at a Summary Level

Access the Report Time — Timesheet Summary page.

The Report Time—Timesheet Summary page is the initial interface for managers approving or denying time for their employees. This page provides managers with the following functionality:

Summary information about their employee’s reported hours, based on the date range specified.
Summary totals for each employee indicating hours needing approval, total reported hours, total scheduled hours, hours that have already been approved, and hours that have been denied.
Summary totals of time reported to TRC Categories defined by the customer.
Details of time that has been submitted by the employee versus time that is still in a saved, not submitted, status.
Access to approve or deny time for an individual or group of employees.
Access an employee’s timesheet where a manager can view or edit details about the time reported.
Ability to scroll from one day or week to the next to review if there are employees needing time approved.
Ability to filter on employees with exceptions.
Employee details such as Job Description, Department, Workgroup, or other fields specified on the manager search options page.
Ability to navigate quickly to and from the Report Time—Timesheet Summary page.

The Report Time—Timesheet Summary page includes the following fields:

Employee Selection Criteria	An expandable/collapsible groupbox used to select a group or individual employee for approval. This groupbox also includes the Get Employees button. The fields displayed here are a result of the 'Include In Criteria' selected on the Manager Search Options. If the Manager Search Options are blank, then the default display is derived from the 'Manager Search Defaults' on the Time and Labor Installation page. See Managing Schedules in the Using Manager Self-Service for Scheduling Components chapter.
View By	This field determines how much reported time you see in the summary list. The page refreshes each time you select an option. The options are: Day, Week, All Time Before to or All Time After. Day: Select to display any reported time with a status of Needs Approval or Denied for the day specified. Week: (The default). Select to display any reported time with a status of Needs Approval or Denied for the week specified. This field looks at what the user has specified on their User Preferences for the Start Day of the Week field. If the user has specified Monday as their start day of week, then the results list begins each week with a Monday date. For example, if the user enters a date of 03/01/04 (Tuesday) in the Date field and clicks on the refresh button, the system displays a date range of 02/28/04 (Monday) through 03/06/04 (Sunday). All Time Before:Select to display all reported time with a status of Needs Approval that exists prior to the date specified in the Date field. The system looks at the date entered in the Date field and pulls up all time needing approval that exists prior to that date. The Previous and Next links do not display as they are not relevant for this option All Time After: Select to display all reported time with a status of Needs Approval that exists in the future from the date specified in the Date field. When you select this option, the system looks at the date entered in the Date field and pulls up all time needing approval that exists in the future from that date. The Previous and Next links do not display as they are not relevant for this option. Note. If the value is All Time Before, or All Time After, the system takes you to the first row needing approval since the manager could have denied time in the past.
Date	The default is today’s date when you first enter this page. If the View By option is Week, the system will check the User Preferences for the “Start Day of Week” specified and display the week accordingly If the View By option is All Time Before or All Time After , the system looks at the date that has been entered and returns a list of employees who have time needing approval prior to or in the future of that date.
Refresh button	Select to refresh the page and employee list after the user changes a date.
Grid Title Bar	This group box title includes manager's name and the date range being viewed.
Grid columns	The columns: Select, Name, Reported Hours, Hours To Be Approved, Scheduled Hours, Exception, Approve/Submitted Hours and Denied Hours are static. All of these columns will be displayed when using the view by Day or Week options. If the All Time Before or All Time After options are selected then the static columns will be: Select, Name, and Hours To Be Approved. Users can configure up to three TRC Category columns to be displayed along with Employee Selection Criteria fields that are selected as Include in List. These fields include Employee ID, Empl Rcd Nbr, Job, Job Description, Department, Business Unit, Location Code, Supervisor ID, Reports to Position Number, Position Number, Company, North American Paygroup, Global Payroll Paygroup, Workgoup and Taskgroup. All columns can be sorted, ascending or descending, by clicking on the column headers, except for the TRC Category columns. They include: Select—Check this box to select a time reporter for approval or denial. Name — Click on the individual time reporter's link to be taken to the timesheet. Reported Hours— Displays the total number of hours reported. Hours To Be Approved— Total hours needing approval. Scheduled Hours— Displays the total number of scheduled hours. Exception— Displays an icon indicating that an exception(s) exist. Approve/Submitted Hours — Displays the total number of approved or submitted hours. Denied Hours — Displays the total number of denied hours.

See Also

Approving Reported Time

Entering, Viewing, or Changing Employee's Time

Access the Timesheet page.

Managers can adjust reported time, view time or approve reported time.

Using Mass Time

The Mass Time Reporting feature enables a manager to report time in several different ways for their employees by using a template type format. The user is asked a series of questions about who they want to report time for, when they want to report the time for, and how they want to report that time. Depending on how the user answers the questions, the system generates time for a specific person or group and for either a specific date or a range of dates.

Managers use the Mass Time Reporting feature to save time and keystrokes when reporting time. It enables the manager to easily report time using an employee's schedule, or to report different attributes of time for a period rather than having to enter them in manually for each day in the specified period.

Note. To use Mass Time Reporting, the time reporter must be assigned to a schedule.

Selecting Employees for Mass Time

Access the Mass Time Reporting - Select Time Reporters page.

Managers can use this page to report time for an employee or a group of employees using Time and Labor's Group Security. To report time for more than one person at the same time, the selected employees must share some of the same time reporting attributes. For example, suppose that you are reporting time for a group of employees using a specific time reporting code (TRC), that time reporting code must exist in the TRC programs to which the employees are assigned. Otherwise, the system generates an exception to indicate that the reported TRC is not in the specified employee’s TRC program.

Get Employees	Enter filter values in the Employee Selection Criteria to pull up the employees you want to report time for. Click the Get Employees button to display a list of employees based on the criteria entered.
Select All	Select the employees for whom you want to report time by selecting the check box beside their names once the list appears. You can also click the Select All button to indicate that you want to report time for all of the employees on the list.
Next	After selecting which employees you want to report time for, click this button to go to the next segment of the page, the Mass Time Reporting - Select Time Reporting Method page, when you finish selecting the employees.

Information on the rest of the Mass Time Reporting pages can be in the Using Self-Service Components chapter.

See Also

Using Mass Time

Managing Time

This section discusses how to:

View a summary of payable time.
View details of payable time.
View a summary of forecasted payable time.
View details of forecasted payable time.

Pages Used to Manage Time

Page Name	Object Name	Navigation	Usage
Payable Time Summary	TL_TM_MPAY_SUMM	Manager Self Service, Time Management, View Time, Payable Time Summary	View an employee's week-by-week summary of payable time by time reporting code using this display-only page.
Payable Time Details	TL_MNG_PAY_DET_VW	Manager Self Service, Time Management, View Time, Payable Time Detail	View the details of and employee's payable time. If an employee has reported time and the Time Administration process runs, it is possible that the system still doesn't create payable time. If the system creates exceptions, then it depends on the priority of the exception. Low and medium priority exceptions enable the system to create payable time; however, higher priority exceptions do not.
Forecasted Time Summary	TL_TMSPAY_SUMM	Manager Self Service, Time Management, View Time, Forecasted Time Summary	View the week-by-week summary of an employee's forecasted payable time by time reporting code using this display-only page.
Forecasted Time Detail	TL_MNG_SPAY_DET_PN	Manager Self Service, Time Management, View Time, Forecasted Time Detail	View an employee's forecasted payable time details.
Compensatory Time	TL_COMPTIME_PNL	Manager Self Service, Time Management, View Time, Compensatory Time	View compensatory time balance and expiration information.

Viewing a Summary of Payable Time

Access the Payable Time Summary page.

The Payable Time Summary page displays one week’s payable time. The time is allocated by date, then by TRC, and then by task. For example, suppose an employee's task profile specifies that their time should be allocated 50 percent to one task and 50 percent to another, then you would see two rows for the same date and TRC. You can view the details of how the time is allocated on the Payable Time Details page.

Start Date and End Date	Seven days of information is displayed by default. Various values for Start Date and End Date can be entered; however, End Date cannot exceed Start Date by more than 31 days.
Pending Exceptions	This button appears if exceptions were generated. Click to access the Manage Exceptions page.
Previous Week and Next Week	Click to view a different week’s summary of payable time.
Detail Page	Click to access the Payable Time Details page.

Note. Time that has High severity level exceptions associated with it doesn't appear on this page because it is not considered payable time. Time that has Low or Medium severity level exceptions associated with it will create payable time and display on this page.

Viewing Details of Payable Time

Access the Payable Time Detail page.

This page displays each day’s payable time, including the time reporting code for the time. The employee can manually enter the TRC, or the system can generate it automatically during time reporting. The system also displays the number of units, amounts, or hours for the TRC. This value must be within the minimum and maximum quantity set for the TRC. The TRC type determines if this value is amounts, units, or hours. The system displays the date of the reported time and the current status of the payable time. The payable status records the progress of payable time through its different stages.

Start Dateand End Date	Seven days of information is displayed by default. Various values for Start Date and End Date can be entered; however, End Date cannot exceed Start Date by more than 31 days.
Pending Exceptions	This button appears if exceptions were generated. Click to access the Manage Exceptions page.
Previous Employee and Next Employee	Click to view a different employee's summary of payable time.
Time Reporting Elements Tab	Click the Time Reporting Elements tab to view more payable time information.
Task Reporting Elements Tab	Click the Task Reporting Elements tab to view more payable time information.

Viewing Forecasted Payable Time

Access the Forecasted Time Summary page.

The Forecast Payable Time feature enables you to estimate what your payable time is either for the current period or for some time period in the future. It uses reported time, scheduled time, or both to calculate what the payable time is for a specified time period. For example, if you are a manager in a retail store where schedules change constantly, you are probably concerned about the number of employees who work overtime. You may want to estimate payable time for the current period and review which employees are approaching overtime limits. By using the Forecast Payable Time feature, the system looks at how many hours your employees have reported so far in the period, and also what their remaining scheduled hours are. The Forecast Payable page shows you what their estimated payable time will be and, from there, you will know if any of your employees are approaching overtime.

Payable time is forecasted in two ways:

Forecast time for a month or for a specific date using the Time and Labor Launch Pad.
Forecast time for a period using the Time Administration Run Control.

Note. Forecasted Payable Time is not actual Payable Time. To generate Payable Time, you must use the normal processes for creating payable time.

The Forecasted Time Summary page displays one week’s estimated payable time. The system allocates time based on the TRC, and displays the total quantity of hours for each TRC to which time was reported or generated by the rules process within the date range specified.

Start Date and End Date	Various values for Start Date and End Date can be entered; however, End Date cannot exceed Start Date by more than 31 days.
Previous Week and Next Week	Click these buttons to view a different week’s summary of payable time.
Detail Page	Click this button to access the Forecasted Time Details page.

Using Manager Time Calendar Views

This section provides an overview of Time Calendar views, common elements used with time calendar pages and discusses how to:

Select time calendar view criteria
View daily, weekly and monthly time calendars.

Understanding Manager Time Calendars

Time and Labor time calendar views provide assistance to optimally manage workforce resources by offering up-to-the-minute information on time reporter groups and time related events. This information can include which time reporters are scheduled, those present, those available, and other information such as training and absences. This information is viewable on a daily, weekly or monthly time calendar and includes drill down capability to view lower level details.

Time and Labor time calendar views enable managers to properly determine current resource allocation and adjust resources for maximum productivity and profitability. Managers can respond quickly to changing scheduling needs and time reporter requests. Managers can also view prior periods to assess past scheduling effectiveness and resource allocation.

Each time calendar page consists of a set of instructions, a viewing options menu to select the type of information to view on the time calendar, the time calendar grid itself that displays time reporter information and a legend that details the colors and codes used in the time calendar display.

The daily time calendar view page enables managers to view daily time information broken down by the hour. This time information can include those time reporters currently present, those scheduled later in the day and those who are scheduled off or have not yet arrived. Since managers can also view current overtime allowances, immediate decisions can be made addressing the overtime concerns for an individual time reporter or a group of time reporters.

The weekly and monthly time calendar view pages enable managers to analyze recorded time data and plan future schedules. Using prior period time calendar views, managers can view time reporters' overtime hours, completed training, and absence history. Managers can use this information to review time reporters' approaching overtime limits for example, allowing managers to respond to scheduling needs and take immediate action to avoid excessive overtime. Viewing future periods on the time calendar view pages enable managers to preview scheduled training and absences and make adjustments to schedules as necessary.

Note. The absence display functionality requires the installation of PeopleSoft Absence Management. The training display functionality requires the installation of PeopleSoft Human Resources (Administer Training business process) or PeopleSoft Enterprise Learning Management and implementation of the Administer Training .

Note. Each manager calendar viewpage contains several sections of information. While the actual time calendar section changes based on the daily, weekly or monthly selection made, the rest of the page remains largely the same, providing general information for interpreting the calendar page.

While you can select to view different groups of time reporters in the View Criteria section of the Time Calendar page, the system defaults to the time reporters assigned to the manager signed on to the page.

Viewing Time Calendars

The time calendar view design presents a grid with each time reporter listed, by name, on the left side of the page. To the right of the Time Reporter column is the Job Title column, showing each time reporter's job title. The Exceptions and No Show columns display only when there is exception or “no show” information to display for a time reporter. The No Show column displays only on the daily calendar.

For elapsed time reporters the Elapsed column displays the time rather than the time slots. When more than one time event has occurred for the selected time period (more than one TRC reported) the hours of all of these events are totaled and displayed using the color/symbol for the event with the highest priority. Only reported hours are used in the calculation of total hours for the period.

For training and absence, the system displays requested and approved hours when no hours are reported. These hours are not included in the Sum column.

For holidays, if hours are not reported but are scheduled, the system displays the quantity of scheduled hours; otherwise, the grid displays reported hours. These hours also do not calculate in the Sum column unless the hours were reported to a TRC that is associated with a TRC List defined on the Options page.

Common Elements Used in This Section

Time Reporter	This display-only field shows each employee with reported time for the selected period.
Job Title	This display-only field shows the job title for each time reporter with reported time for the selected period.
Exceptions	If exceptions have been generated during the Time Administration process for a time reporter for the time period, a link to the Manage Time Exceptions page (TL_MNG_EXCEPT_PNL3) will appear in this column. If there are no exceptions for a time reporter this column is not displayed. See Managing Exceptions.
No Show	Indicates a time reporter failed to show up for a scheduled shift on the current day. This appears only on the daily calendar.
Elapsed	For elapsed time reporters, the Elapsed column displays reported hours rather than displaying hours in the time slots. Where more than one time event has occurred for the selected time period the hours of all events are totaled and displayed using the color/symbol for the event with the highest priority.
Sum	The Sum column displays the summary of total punched time and elapsed time on the time reporter row. If the Show Schedule option is selected, the Sum column displays the total number of scheduled hours in the schedule row for the viewing period. Note. The Sum column displays the summary inclusive of the End Time hour in the daily time calendar being displayed. If the selected time calendar display period is between 8 am and 2 p.m., the Sum column calculates through the End Time hour selected, calculating through 2:59 p.m. Change the time range for the calendar display to assure all time reported appears in the Sum column.
Daily Calendar, Weekly Calendar and Monthly Calendar	Each calendar viewing page contains links to the other two views. Use these links to access a different calendar viewing period.
Go to:	The Go to: drop-down menu provides navigation links to these time management pages: Adjust Paid Time, Approve Absence Requests (if PeopleSoft Absence Management is installed), Approve Overtime Requests, Approve Payable Time, Assign Work Schedule, Manage Exceptions, Manage Schedules, Timesheet, View Forecasted Payable Time, View Payable Time (Detail).

Pages Used to View Manager Time Calendars

Page Name	Object Name	Navigation	Usage
View Criteria	TL_WV_CRITERIA_SBP	Manager Self-Service, Time Management, View Time, Daily, Weekly or Monthly Time Calendar	Select the criteria to view on the current calendar page. The system retains the Group ID and Show Symbols selections and defaults to these each time you access the page. The system also carries these selections to the next calendar view you access using the Navigational Links. The daily calendar also retains the Start Time and End Time selections.
Legend	TL_WV_LEGEND_SBP	Manager Self-Service, Time Management, View Time, Daily, Weekly or Monthly Time Calendar	Use the legend, displayed at the bottom of each of the calendar pages, to interpret the calendar color codes, and symbols if you select Show Symbols as part of the view criteria. What appears in the legend depends on the viewing options defined in the calendar view setup and the options selected for viewing the current calendar. Only colors/symbols defined on the set up page and selected to display time data on the current calendar view appear here.
Daily Time Calendar	TL_WV_DAILY	Manager Self-Service, Time Management, View Time, Daily Time Calendar	Use the Daily Time Calendar page to view detailed information regarding time reporters' daily time related data for a specific date. The page defaults to the current date.
Weekly Time Calendar	TL_WV_WEEKLY	Manager Self-Service, Time Management, View Time, Weekly Time Calendar	Use the Weekly Time Calendar page to view detailed information regarding time reporters' weekly time related data for a specific week. The page defaults to the current week period.
Monthly Time Calendar	TL_WV_WEEKLY	Manager Self-Service, Time Management, View Time, Monthly Time Calendar	Use the Monthly Time Calendar page to view detailed information regarding time reporters' monthly time related data for a specific month. The page defaults to the current month period.
Manager Search Options	TL_MSS_SRCH_OPTION	Manager Self Service, Time Management, Manager Search Options	Set up preferences and display options for viewing employees. Enter the employee selection criteria you want to use when searching for employees. This search information will be the default for manager self service pages where there is an Employee Selection Criteria option. A partial view may be entered in any search field to get a list of employees with similar values.

Selecting Time Calendar View Criteria

Access the Daily, Weekly, or Monthly Time Calendar – View Criteria group box.

Each of the calendar viewing pages enables you to select the types of information you choose to view. The viewing options must first be defined on the Calendar View Options page. The available viewing options display above the calendar. This flexible design enables you to adjust the criteria so that you view exactly the information you need. By selecting the check box next to the option you want to add to the view, you can build a multi-layered view of the schedule.

Note. Though absence, overtime and training information can be selected to display on all calendar views, the type of information displayed depends on the period being viewed and implementation of PeopleSoft Absence Management (for absences) and PeopleSoft Human Resources Administer Training or PeopleSoft LM for training data. Time and Labor uses the Scheduled Time Fullsync and Scheduled Time Sync application messages to pull training data from ELM to the HCM database. For more detailed information on these selections, see the page description for the specific view.

Previous Day, Previous Week, Previous Month, Next Day, Next Week and Next Month	Navigate forward and backward keeping the same view criteria and time period selection.
Show Schedule	Selecting this option adds a row beneath each time reporter row in the calendar grid. For each time reporter, the top row displays only reported or payable time and the bottom row displays the scheduled time as either “Workday” or “Offday.” The Sum column displays the total number of scheduled hours for the time reporter. Before using this option the schedules must be created, built and assigned to time reporters.
Show Holidays	Select to display the holiday schedule of each time reporter. To derive Holiday data, first the system determines if there is a Holiday Schedule on the JOB record for the employee. If there is no Holiday Schedule on the Job record, then the system will check for a Holiday Schedule in the following order: If the employee is enrolled in the Global Payroll system, derive the Holiday Schedule from the Global Payroll paygroup. If the employee is enrolled in the Payroll for North America system or Payroll Interface, and the selected Absence System is Absence Management, derive the Holiday Schedule from Global Payroll paygroup. If the employee is enrolled in the Payroll for North America system or Payroll Interface, and the selected Absence System is Other, derive the Holiday Schedule from the Payroll for North America paygroup. If there is no Holiday Schedule on the paygroup, derive the Holiday Schedule from the Time and Labor Workgroup. Holidays display on the time row, not the schedule row. If time is reported on a holiday, the system displays the time event with the highest priority so, if “Holiday” is higher, the color and symbol for holiday displays. If the holiday is also a regular workday but no time is reported, the system displays the scheduled time in the reported slot with the color and symbol for holiday. Only reported hours calculate in the Sum column in this case.
Show Symbols	Select to display the designated time event symbols as defined on the Calendar View Options page. Note. Defining symbols is optional. If symbols have not been defined in the setup Show Symbols will not be an option.
Show Exceptions	When selected, an Exceptions column is added in the grid and displays an Exceptions link for any time reporter with exceptions during the Time Administration Process. Clicking this link takes you to the Exceptions Information page which provides more details about the exception and enables you to manage these exceptions. The Exceptions column appears only if there are exceptions to show. See Managing Exceptions.
Show Absences	This option either displays absences reported in Absence Management or displays reported absences in Time and Labor for Base Benefit users, who are reporting leave time.
Show Training Hours	This option works with Human Resources Administer Training and Learning Management to display requested , approved, and reported training time.
View Day, View Week, and View Month	Click to apply the selected viewing options to the current page. The system stores the Group ID and Start Time, End Time and Show Symbols viewing criteria so that the next time this page is accessed with the same User ID, the same options will appear. Each time the options are changed click the View Time button to refresh the calendar view.

Viewing Daily Time Calendars

Access the Daily Time Calendar page.

This page provides an overview of a manager's time reporters' work time on a specified day. When accessing the page, all time reporters for the manager are listed and reported time for the current day (00:00 – 23:00) is displayed.

The Sum column displays the total time recorded for each time reporter for the selected viewing period. For punch time reporters, the sum represents the time between each in and out punch. If no out punch exists, the lesser of either current time or the selected period end time is used as the out time for the calculation.

On the daily calendar for example, if a time reporter records an in punch at 1:00 p.m. and the selected calendar view range runs from 8:00 am to 4:00 p.m., the sum would report four hours for this time reporter. For elapsed time reporters, the Sum column will display reported hours that are associated to TRCs that were found in the TRC List(s) designated on the View Options page.

On the daily calendars, punch time reporters recorded punch times display in the applicable time slot using the color/symbol for the Default Reported/Payable Time. If a symbol is specified for the time event, the punch time is preceded by the symbol and a dash. If a subsequent punch time event occurs within the same time slot, the time of this next event is appended with a dash separating the times. For time slots where no actual punches occur that are subsequent to a time-in punch and prior to a time-out punch, the color/symbol alone is displayed. For a time where a scheduled event such as training also occurs (the Show Training option must be selected) the color/symbol with the highest priority displays in the time slot.

Previous Day and Next Day	Navigate forward and backward keeping the same view criteria and time period selection.
Start Time and End Time	Select the range of time you choose to view for the daily calendar. The time calendar displays the time data for the specified range incrementing in one-hour slots. Time displays in military time only. These fields do not appear on the weekly or monthly calendar views. The times you set will remain the default times when accessing the daily calendar view pages.
Show Planned Overtime	Select to display requested and approved overtime. If reported time overlaps with requested or approved overtime time, the reported time appears in the hour grid and the Elapsed time column reflects the additional overtime amount.
Show Training Hours	Select to display the requested and approved training hours. If training hours have been requested or approved for a time reporter, the grid displays the hours requested or approved will display, depending on the priority settings. Only reported hours calculate in the Sum column. Hours displayed but not reported (requested, approved, scheduled) are not included in the Sum calculation.

Show Absences

Select to display requested and approved absences as well as “no show” information. If a time reporter is scheduled to work but has not punched in and the scheduled start time has elapsed, then “no show” appears in a separate No Show column.

If reported time overlaps with requested or approved absence time, the reported time appears in the hour grid and the Elapsed time column reflects the additional absence time.

If “Half” or “All” days were selected for an absence without hours being specified, the system uses the scheduled hours to determine how many hours to display if a schedule exists.

If no schedule exists or if the day is an “Off” day, the system uses a default number of hours defined on the Calendar View Options Setup page.

Viewing Weekly and Monthly Time Calendars

Access the Weekly or Monthly Time Calendar page.

The Weekly and Monthly Time Calendar pages provide managers with an overview of their time reporters' reported time and other time related data for a specific week or month.

If reported or payable time exists for a time reporter, the hours quantity displayed in the cell is associated to that reported or payable time. The time displays as a link in the cell. If multiple TRCs are reported by a time reporter for a specific date, the reported or payable hours appear for that date with the color and symbol for the TRC with the highest priority appearing as the link. Click this link to view details on the reported or payable time.

If no reported or payable time exists but another time event item does, the quantity and symbol (if Show Symbolsis selected) of the next highest priority item will the cell displays.

The Sum column displays the total time for the selected viewing period. For punch time reporters, the sum represents the time between each in and out punch.

If no out punch exists, the system uses the end of the day (24:00); if no in punch exists, the system uses the beginning of the day (00:00).

Previous Week and Next Week, Previous Month and Next Month	Navigate forward and backward keeping the same view criteria and time period selection.
Reported Hours / Payable Hours	Use these options to select either reported or payable hours for viewing. These options appear only on the weekly and monthly time calendar views.
Show Planned Overtime	Select to display requested and approved overtime.
Show Training Hours	Select to display the requested and approved training hours. If training hours have been requested or approved for a time reporter, the hours requested or approved will display, depending on the priority settings. Only reported hours calculate in the Sum column. Hours displayed but not reported (requested, approved, scheduled) will not be included in the Sum calculation.
Show Absences	Select to display requested and approved absences. If “Half” or “All” days were selected for an absence without hours being specified, the system uses the scheduled hours to determine how many hours to display if a schedule exists. If no schedule exists or if the day is an “Off” day, the system uses a default number of hours defined on the Calendar Options Setup page.

Managing Exceptions

Managing Time

Using Self-Service Components

Managing Overtime Requests

This section provides an overview of self-service overtime request transactions and discusses how to:

View employee overtime requests.
View the details of an overtime request.
View overtime balances and limits (managers).
Approve and deny multiple overtime requests.
Approve single overtime requests.

Note. To take full advantage of this feature, it is recommended that you keep payable time up to date in order to populate Actual and Projected Overtime Hours. Also, ensure that you have time periods for the overtime limits built out as far in the future as you expect overtime to be requested.

Understanding Overtime Request Transactions

With Time and Labor, employees can enter overtime requests for a future date through a Web browser page and receive approval or denial notices. Managers can view overtime requests through the Web, quickly check the amount of overtime that employees have worked to date, and approve or deny requests, entering comments that explain why.

Managers can approve or deny overtime requests through the Approve Overtime Requests page or the Overtime Request Details page.

Pages Used to Manage Overtime Requests

Page Name	Object Name	Navigation	Usage
View Employee Overtime Requests - Overtime Requests	TL_OT_EVENTS	Manager Self Service, Time Management, View Time, Overtime Requests Having entered information in the View Overtime Requests – Select Employee page and clicked the Get Employees button to return a list of employees, click the name of the employee whose overtime requests you want to view.	View an employee's overtime requests.
Overtime Request Details (view)	TL_OT_RQST_DTL	Click an overtime date on the Approve Overtime Requests page.	View the details of an employee's overtime request.
View Overtime Balances	TL_OT_BALANCES	Manager Self Service, Time Management, View Time, Overtime Balances	View service dates, overtime balances for the current period and year-to-date, and overtime limits for a group of employees or your direct reports.
Approve Overtime Requests - Select an Employee	TL_OT_MNGR_LIST	Manager Self Service, Time Management, Approve Time, Overtime Requests	Approve or deny employees' overtime requests. You can approve or deny multiple requests at the same time.
Overtime Request Details (approve)	TL_OT_APPR	Manager Self Service, Time Management, Approve Time, Overtime Requests Click the date of the overtime request on the Approve Overtime Requests - Select an Employee page. Click the link provided in an email or through the worklist.	Approve or deny a single overtime request. You can also add comments that the employee can see.

Viewing Employee Overtime Requests

Access the Request Overtime - Overtime Request Details page.

When the page is first accessed, this group box lists up to three of the employee's most recent overtime requests and the status of each request: Submitted, Approved, or Denied. If there are more than three requests and you want to see all of them, select the View All Requests check box and click View Requests.

To view requests for a different month, select the month and year and click View Requests.
To view the approval details for a request or see comments that were submitted with a request, click the overtime date.

The Overtime Request Details page appears. To view all requests, check the View All Requests check box and then click the View Requests button.

Viewing the Details of an Overtime Request

Access the Request Overtime – Overtime Request Details (view) page.

This page is the same as the Overtime Request Details page that employees can access.

See Also

Viewing Details of an Overtime Request

Viewing Overtime Balances and Limits (Managers)

Access the Approve Overtime Requests – View Overtime Balances page.

Group ID

To view overtime information for employees in a single group, select the group ID and click Get Employees in Group. This retrieves a list of all the employees assigned to that group.

View Group

Click to access the Current Group Members page where you can see a list of the employees that make up the selected group.

Get My Employees

To view overtime information for the employees that report directly to you, click Get My Employees. If you're using Time and Labor group security, the system bases the list of employees upon the your row security class and a view called PS_TL_ADM_SRCH_VW. Otherwise, the list of employees is based upon HRMS departmental security.

Overtime Information

Service Date	Displays the employee's service date from the Employment record. No service date is listed for non-employees.
Current Period Balance	The number of overtime hours in payable time from the beginning of the period to the current date. The period is the same as that defined for the overtime limit. The balance includes hours for all overtime TRCs that are included in the overtime limit definition associated with the employee's workgroup. If an overtime limit is not defined on the employee's workgroup, the current period balance is not displayed. The overtime TRCs (OT TRC List) and time period from the overtime limit are used to resolve the current period balance. Note. If the user's row security permission list is defined to use the TL system date, the system date is treated as the current date for the purpose of calculating the balance. You define row security permission lists on the Row Security Permission List page (Set Up HRMS, Security, Time and Labor Security, TL Permission List Security).
Year to Date Balance	The number of overtime hours in payable time from the beginning of the year to the current date. The balance includes hours for all overtime TRCs that are included in the overtime limit definition associated with the employee's workgroup. If an overtime limit is not defined on the employee's workgroup, the Year to Date balance is not displayed. The overtime TRCs (OT TRC List) and time period from the overtime limit are used to resolve the Year to Date period balance. Note. If the user's row security permission list is defined to use the TL system date, the system date is treated as the current date for the purpose of calculating the balance. You define row security permission lists on the Row Security Permission List page (Set Up HRMS, Security, Time and Labor Security, TL Permission List Security).
Current Overtime Limit	This column displays symbols designating overtime limit information. See Building and Viewing Time Period Calendars.
Overtime Exceeded	The Overtime Exceeded button appears if the maximum number of overtime hours allowed for the current period according to the overtime limit definition is exceeded.
Overtime Error	The Overtime Error button appears if the system cannot resolve the time period for the overtime request because the time period for the overtime limit found on the employee's workgroup is not built for the current period. Once you build the time period, the system can display the balances.

Approving and Denying Multiple Overtime Requests

Access the Approve Overtime Requests - Select an Employee Request page.

To approve or deny requests:

Identify the requests to approve or deny by:
- Selecting the check box next to the requests, or
- Clicking the Select All check box to select all unapproved requests.
Click the Approve Selected or Deny Selected button.

See Enabling Workflow.

Overtime Limit	This column displays symbols for exceeding overtime and errors in entering overtime requests. See Building and Viewing Time Period Calendars.
Overtime Exceeded	The Overtime Exceeded button appears in this field when an employee has already exceeded the overtime limits for the period of the request or will exceed the limit if the request is approved.
Overtime Error	The Overtime Error button appears here if the system cannot resolve the time period for the overtime request because the time period for the overtime limit found on the employee's workgroup is not built for the current period. After you build the time period, the system can display the balances.
Overtime Date	The date for which overtime is requested. Click a date to access the Overtime Request Details page, where you can approve or deny the request.
Requested Overtime Hours	The number of overtime hours the employee is requesting.
Actual OT Hours in Period (actual overtime hours in period)	The number of overtime hours reported for this period—up to and including hours reported for the overtime request date—that have been converted to payable time. (Reported time is converted to payable time by the Time Administration process.) For example, assume the following: The current time reporting period is July 8 to 14. Overtime hours in payable time are: July 8 is 5 hours and July 9 is 5 hours. Requested overtime hours is 5 for July 9. Actual overtime hours in period is 10.
Projected Overtime Hours	The sum of the Requested Overtime Hours and the Actual Overtime Hours in Period where Requested Hours does not equal Actual Hours Worked. See the following examples for more information about Projected Overtime Hours calculations. See Understanding the Time Administration Process Flow.

Examples: Projected Overtime Hours Calculations

These examples illustrate various scenarios for Projected Overtime Calculations based on variations in requested and actual overtime hours and period definitions.

Example 1: Requested overtime hours with no actual overtime hours in the period.
- Overtime limit = 8 hours per PSMONTH Time Period.
- Current month = March 2002.
- Month for overtime requests = March 2002.
  
  Name
  
  Overtime Date
  
  Requested OT Hours
  
  Actual OT Hours in Period
  
  Projected OT Hours in Period
  
  Mary Agar
  
  3/20/02
  
  8
  
  0
  
  8
  
  Mary Agar
  
  3/21/02
  
  8
  
  0
  
  16
  
  Mary Agar
  
  5/5/02
  
  8
  
  0
  
  8

Name	Overtime Date	Requested OT Hours	Projected OT Hours in Period
Mary Agar	3/20/02	8	8
Mary Agar	3/21/02	8	16
Mary Agar	5/5/02	8	8

Example 2: Actual overtime hours in payable time that match hours requested for overtime.

Overtime Limit = 8 hours per PSMONTH Time Period.
Current month = March 2002.

Month for overtime requests = March 2002.

Name	Overtime Date	Requested OT Hours	Actual OT Hours in Period	Projected OT Hours in Period
Mary Agar	3/1/02	8	0	8
Mary Agar	3/5/02	12	0	20
Mary Agar	3/9/02	5	8	25
Mary Agar	3/12/02	8	8	33
Mary Agar	3/17/02	7	20	40

Note. The system does not count the 20 hours of actual overtime hours in payable time because they were already requested on March 1, 2002 and March 5, 2002.

Example 3: Requested overtime hours and actual overtime hours in payable time that do not match requested overtime hours.

Current month = March 2002.

Month for overtime requests = March 2002.

Name	Overtime Date	Requested OT Hours	Actual OT Hours in Period	Projected OT Hours in Period
Mary Agar	3/01/02	8	0	8
Mary Agar	3/02/02	8	4	20
Mary Agar	3/10/02	8	8 (4 hrs from 3/2 & 4 hrs from 3/10/02)	32

Note. The system adds the actual overtime hours to the projected overtime hours if they do not match requested overtime hours.

Example 4: Requested overtime hours and additional actual overtime hours generated from rules, as well as actual overtime hours that match requested overtime hours.

Current month = March 2002.

Month for overtime requests = March 2002.

Name	Overtime Date	Requested OT Hours	Actual OT Hours in Period	Projected OT Hours in Period
Mary Agar	3/01/02	8	0	8
Mary Agar	3/02/02	8	8	16
Line not shown on page, overtime hours generated in payable time from rules.	3/04/02		16	24
Mary Agar	3/10/02	8	16	32

Note. On March 4, 2002, there were eight hours of overtime generated from rules, that were not requested. These are added to the projected overtime hours behind the scenes because there is no overtime request for this date. The Time Administration process has not yet been run for March 10, 2002.

Approving Single Overtime Requests

Access the Approve Employee Overtime - Overtime Request Details page.

This page is the same as the Overtime Request Details (view) page, but contains these additional fields:

Comment	Explain why the request is being approved or denied. The information you enter here appears on the employee's Overtime Request Details page.
Approve	Click to approve the request.
Deny	Click to deny the request.
Show All Overtime Requests	This link takes you to a listing of all overtime requests for the employee as a reference. Use Cancel to return to the individual request to approve or deny.

Itemname String	Use to add or delete application items.
Adjust Paid Time	Select to make record-only adjustments to employee time that was already paid or closed. The changes that you make aren't processed through payroll again, but are for record keeping purposes only.
Approve Absence Requests	Select to approve the employee's absence requests.
Approve Overtime Requests	Select to approve employee requests to work overtime.
Approve Payable Time	Select to approve the employee’s time for payroll.
Approve Training	Select to approve training for employees.
Manage Exceptions	Select to view and allow an employee's exceptions.
Manage Schedules - Manager	Select to override an employee’s schedule.
Manager Timesheet	Select to view, report, change, or approve an employee’s reported time.
Review Compensatory Time	Select to view an employee’s compensatory time.
Review Scheduled Assignments	Select to review an employee’s scheduled assignments.
Timesheet	Select for an employee to view, report, or change their reported time.
View Forecasted Payable Time - Employee	Select for an employee to view their forecasted payable time.
View Forecasted Payable Time − Manager	Select to view, report, or change the employee’s forecasted payable time.
View Payable Time (Detail) - Employee	Select for an employee to view their payable time details.
View Payable Time (Detail) - Manager	Select to view, report, or change an employee’s payable time details.
View Payable Time (Summary) - Employee	Select for an employee to view a summary of their payable time.
View Payable Time (Summary) - Manager	Select to view, report, or change a summary of an employee’s payable time details.
View Schedule - Employee	Select for an employee to view their monthly schedule.
Save	Select application items for an application suite and click the Save button for the application items to appear in the Go function’s drop-down list box on the Time and Labor Launch Pad page.

Group ID	To view overtime information for employees in a single group, select the group ID and click Get Employees in Group. This retrieves a list of all the employees assigned to that group.
View Group	Click to access the Current Group Members page where you can see a list of the employees that make up the selected group.
Get My Employees	To view overtime information for the employees that report directly to you, click Get My Employees. If you're using Time and Labor group security, the system bases the list of employees upon the your row security class and a view called PS_TL_ADM_SRCH_VW. Otherwise, the list of employees is based upon HRMS departmental security.