Performing Reversal and Repost Transactions to SAP GL

This chapter provides overviews of the SAP GL reversal process and SAP GL reposting process and discusses how to run the reversal/repost to SAP GL process.

Understanding the SAP GL Reversal Process

The reversal process rolls back the previous general ledger (GL) posting. It resends the same accounting line data as the original posting with one difference: all amounts have been reversed. In the event of a reversal posting, a reversal document number is generated with the same reference number as the original posting but with a prefix of RS, indicating a reversal of that posting.

For example, the document number PS10100001 has following lines:

Item No.	Posting Date	Account	Amount
1	April 30, 2003	172000	50.00
2	April 30, 2003	172010	-50.00

The reversal posting for the above transaction generates a reversal document RS10100001 with the following lines:

Item No.	Posting Date	Account	Amount
1	April 30, 2003	172000	-50.00
2	April 30, 2003	172010	50.00

Reversal is allowed for the postings whose segments have a status of either Success or Error. You can run reversal for an entire posting only.

During the reversal of a posting, all segments within that posting that have a status of Success are reversed. Segments that have a status of Error are ignored.

Initially, the segment status is updated to Reversal Initiated. If the process fails, the segment status is updated to Reversal Failed. When all the segments are reversed successfully, the posting status is updated to Reversed.

A rerun of the reversal is initiated in the same manner as an original reversal. In this case, those segments that have failed before are reversed. Any segment can eventually have either a Success or Reversed status. While Success indicates that the segment is still booked in SAP GL, Reversed indicates that the segment is no longer booked in SAP GL.

Note. The reversal is not possible if the fiscal period corresponding to the posting date is closed for any GL posting.

Note. Reversal of a posting covers only the integration with SAP. As seen on the Configure GL Business Unit (set up general ledger business unit) page, different business units can integrate to different GL systems. So there might be a posting that comprises accounting lines that go to two different GL business units: one to SAP and the to General Ledger. In this case, the reversal process handles the segments that were posted to SAP. The user has to take care that the segments posted to General Ledger get reversed manually.

Understanding the SAP GL Reposting Process

Network failure or setup issues in SAP could cause errors while posting payroll results to SAP GL. When this happens, the repost option retries posting of the one or more segments of a transaction to SAP GL. The repost option republishes the accounting lines for the specified segments to SAP GL.

Repost is allowed for those segments of a transaction that resulted in error during the previous posting. After the repost is successful, the segment status is updated to Success. If all the failed segments are reposted successfully, the touch point status is updated to Success.

A Reversed transaction cannot be reposted.

Common Elements Used in this Chapter

Refresh	Click to obtain the list of segments for the selected posting with the current status values.
Select	Select the segments to be reposted. For the reversal process, this check box is ignored. This check box is enabled if the segment status is Error. Only those segments are available for reposting.
Event ID	Displays the SAP document number that is used for posting or reversal.
Seg No (segment number)	Displays the segment number.
Status	Displays the segment status.
Remarks	Displays a detailed description of the segment status.
Details	Click to view the remarks and description details for the segment.
Select All	Click to select all segments that are available for reposting.
Deselect All	Click to deselect all segments that are available for reposting.
Reverse All Items	Click to initiate the reversal process for the posting.
Repost Selected Items	Click to repost the selected segments.

Running the Reversal/Repost to SAP GL Process

This section discusses how to:

Perform the reversal/repost of Payroll for North America results to SAP GL.
Perform the reversal/repost of Global Payroll results to SAP GL.

Pages Used to Perform Reversal/Repost to SAP GL

Page Name	Object Name	Navigation	Usage
Non-Commit Rev/Repost for SAP (non-commitment accounting reversal/repost for SAP)	HPYP_GL_REPOST	Payroll for North America, Payroll Distribution, Prepare GL Information, Non-Commit Rev/Repost for SAP, Non-Commit Rev/Repost for SAP	Perform the reversal/repost of Payroll for North America results to SAP GL.
Reverse/Repost Costs for SAP (reverse/repost costs for SAP general ledger)	HPYP_GL_REPOST	Global Payroll & Absence Mgmt, Time and Labor/GL Costs, Reverse/Repost Costs for SAP	Perform the reversal/repost of Global Payroll results to SAP GL.

Performing the Reversal/Repost of Payroll for North America Results to SAP GL

Access the Non-Commit Rev/Repost for SAP page.

When you initially enter the page, no rows appear. Enter a process instance. This causes all segments to appear in the scroll.

Process Instance

Select the process instance for which you want the segments to appear. The prompt list shows all postings for Payroll for North America (touch point TTD05).

Performing the Reversal/Repost of Global Payroll Results to SAP GL

Access the Reverse/Repost Costs for SAP page.

When you initially enter the page, no rows appear. Enter a process instance. This causes all segments to appear in the scroll.

Process Instance

Select the process instance for which you want the segments to appear. The prompt list shows all postings for Global Payroll (touch point TTD06).