(JPN) Updating Salaries for Japan

This chapter provides an overview of Japanese salary updating methods and shows you how to:

• Update salaries by step increase.

• Update salaries by salary amount increase.

• Update salaries by percentages.

Understanding Updating Salaries for Japan

The methods for updating salaries in Japan involve some functionality-specific setup and, depending on the salary increase method your organization uses, some or all of the following:

• Calculation of increases based on worker review results.

• Simulation of salary increases and manual adjustments.

• Loading of salary increases to worker job compensation records.

The three salary increase methods are:

• Step increases

• Amounts

• Percentages

The final processes associated with each of these methods produce new compensation records for each worker with an action of Pay Rt Change and a reason of Salary Increase by Step, Salary Increase by Amount, or Salary Increase by Percent.

All the salary increase processes include worker review results in their calculation. Because review IDs are actually effective dates and the system automatically retrieves the results of the latest salary review after you specify the review ID for the process, you can be sure the system will use correct review results.

Prerequisites

All three salary increase methods must be based on worker reviews that have been resolved into a review band, meaning that worker reviews for these salary increase methods must be based on a review rating scale that has a scale type of Review Band.

Load Process

The load processes that are associated with each of the three salary increase methods—load steps, load amount, and load percentage increase—include a check of the worker’s job record effective dates, action and action reason, and job code. The load process terminates for the worker and reports the worker on the error list if either of these conditions exists:

• A job row has an effective date equal to the Salary Increase Date that you set, and the action and reason combination is Promotion and Salary Grade Advance.

• A job row has an effective date equal to the Salary Increase Date that you set, and there’s a difference between the Job Code for that effective-dated job row and the Job Code for the previous effective-dated job row.

Common Elements Used in This Section

Updating Salaries by Step Increase

This section provides an overview of the step increase process and describes how to:

• Set up step increases.

• Process step increases.

Understanding the Step Increase Process

Updating salaries by step increase requires that you set up a Step Increase Table in which you associate several salary steps with a review band. Each worker’s review band is derived from the points awarded by single or multiple reviewers using weighted or nonweighted reviews. After you have the salary step increase for each review band and each worker’s review band, you can run a process to load the salary step increases for each worker.

Note. To run the update process for this method of salary increase, select the Multi-Step Grade check box on the Installation Table − HRMS Options page.

To update salaries by step increase:

1. Set up review bands and the number of steps to increase.

2. Run the JPN Load Salary Steps process.

Pages Used to Update Salaries by Step Increase

Setting Up Step Increases

Access the Step Increase Table JPN page.

Review Band	Enter the review band with which to associate several salary step increases.
Number of Steps to Increase	Enter the number of salary step increases to associate with the review band that you entered. Workers in this review band receive the salary that’s associated with the step they move to. For example, if they increase three steps for being in Review Band A, they increase from the salary for step 2 to the salary for step 5.

Processing Step Increases

Access the Load Salary Steps JPN page.

Calculation As Of Date	The effective date the system uses to determine which job compensation record it should use to obtain the worker’s current data to calculate the new data. For example, if the worker’s review band earns the worker a three-step increase, the system must use the existing step to calculate the new step.
Salary Increase Date	This becomes the effective date of the new job record that the system inserts for the worker for the review-based increased amount. The action and reason are Pay Rate Change and Salary Increase by Step.
Group ID	Enter specific groups for the system to process. If you select no groups, the system processes all workers who have a salary plan, grade, and step on their compensation record with a compensation rate code that’s defined in the Salary Rate Code Table.

Updating Salaries by Salary Amount Increase

This section provides an overview of the salary amount increase process and describes how to:

• Set up salary amount increases.

• Process salary amount increases.

Understanding the Salary Amount Increase Process

Using the updating salaries by salary amount increase method requires that you set up a Salary Increase Amount Table in which you associate a compensation rate code with review bands and monetary increase amounts with each review band. Each worker’s review band is derived from the points awarded by single or multiple reviewers using weighted or nonweighted reviews. After you have the salary increase amount for each review band and each worker’s review band, you can run a process to load the salary increase for each worker.

When you set up the Salary Increase Amount Table, you can select only compensation rate codes that are flat amount types and not of class GRPPAY or SENPAY.

To update salaries by salary amount:

1. Set up rate codes, review bands, and increase amounts.

2. Run the JPN Load New Salary Amount process.

Pages Used to Update Salaries by Salary Amount Increase

Setting Up Salary Amount Increases

Access the Sal Inc Amount Table JPN page.

To do so, enter the compensation rate code whose value you’re updating. The comp rate code mustnot be of class SENPAY and must be of type Flat Amount.

Processing Salary Amount Increases

Access the Load New Salary Amount JPN page.

Calculation As Of Date	The effective date that the system uses to determine from which job compensation record it should get the worker’s current data to calculate new data. For example, if the worker’s review band earns the worker a ¥N increase, the system must get the existing rate code amount to calculate the new rate code amount.
Salary Increase Date	Becomes the effective date of the new job record that the system inserts for the worker for the review-based increased amount. The action and reason are Pay Rate Change and Salary Increase by Amount.
Rate Code	Enter the rate codes for which you defined a salary increase to include in this load process. The system displays the short description, currency, and compensation frequency associated with each rate code. Note. You defined your salary increases by comp rate code and review band. You can run the process for multiple rate codes.
Group ID	Enter group IDs for workers to be included in this process. Leave this blank to have job compensation records updated for all workers who have the rate code that you specified. If a worker in a group that you specify doesn’t have the comp rate code that you specified for processing, the system skips the worker without processing.

Updating Salaries by Percentages

This section provides an overview of the update salaries by percentage process and describes how to:

• Define salary increase IDs.

• Process salary increases.

• Run a salary increase simulation.

• Run the salary simulation report.

• Load salary increases.

Understanding the Update Salaries by Percentage Process

To use the updating salaries by percentages method, which includes a simulation process that shows the effects of various increase options, you set up two tables—the Salary Increase ID Table and the Salary Increase Matrix Table. On the Salary Increase ID Table, you specify a single compensation rate code, which must be of class Defined Range Pay (DFRPAY) and of type Flat Amount. You then run the simulation process, which, like other methods, uses review results in its calculation. You can adjust the result of the simulation for workers, increasing or decreasing it, and view the overall results—the totals—online. When you’re satisfied with the results, you run a second process, similar to the processes that conclude the other methods, to load the salary increase amounts to the workers’ job compensation records.

Note. To use this salary increase method, select the Defined Range Check for Japan check box on the JPN Salary Components Settings page.

To update salaries by percentage:

1. Define a Japanese salary increase ID.

2. Set up a Japanese salary increase matrix.

3. Run the Run Salary Inc Table process.

4. Run the salary increase simulation and adjust as required.

5. Run the load salary increase process.

Pages Used to Update Salaries by Percentage

Defining Salary Increase IDs

Access the Salary Increase ID Table JPN page.

Calculation As Of Date	The effective date that the system uses to determine from which job compensation record it should get the worker’s current data to calculate new data. For example, if the worker’s review band earns a worker a 6 percent increase, the system must get the existing rate code amount to calculate the new rate code amount.
Salary Increase Date	This becomes the effective date of the new job record that the system inserts for the worker for the review-based increased amount. The action and reason are Pay Rate Change and Salary Increase by Percentage.
Comp Rate Code (compensation rate code)	Enter the rate code. It must be of the class Defined Range Pay (DFRPAY) and of the type Flat Amount. You can add only one compensation rate code for each salary increase ID, and only one salary increase ID is associated with each simulation run. To run a simulation for a different comp rate code, you must define additional salary increase IDs. Note. You can’t have more than one rate code of class DFRPAY on a single worker’s Job Data - Compensation record. The process that populates the Salary Increase Simulation Table includes all workers in the groups that you specify who have this compensation rate code and the currency code and frequency set on the Compensation Rate Code Table for this rate code. If you’ve changed the default currency code or frequency from that set on the compensation rate table in the workers’ job compensation record, those workers go into error and aren’t included in the simulation.
Apply Rounding At	This is the numerical “place” to apply the rounding rule you select.
Rounding Rule	Select the rounding rule for the simulation process based on this salary increase ID. Options are: Round Round Down Round Up
Group ID	Enter the group IDs for the workers being included in this process. You must enter at least one group ID to complete this process. If a worker in a group that you specify doesn’t have the compensation rate code that you specified for processing, the system skips the worker without processing.

Note. This salary update method retrieves the required percentage increase from the salary matrix table where you linked review bands to percentage increases, quartile by quartile.

Processing Salary Increases

Access the Generate Salary Increase Data page.

Salary Increase ID	Enter the salary increase ID for which to run the simulation.
Calculation Number	Enter the number that identifies a particular simulation in a series that you might run for comparison purposes.
	Note. If you try to run a simulation with a combination of salary increase ID, calculation number, and group ID for which results exist, you get a warning. If you proceed, the results of the previous simulation are overwritten. To add groups to or remove them from an existing simulation and maintain the results of the previous simulation, change the calculation number.
Select All Groups	Select to have the system populate the Group ID group box with all groups that you originally associated with this salary increase ID.
Group ID	If you don’t want to run the simulation for all the groups that you associated with this salary increase ID, clear the Select All Groups check box and enter only those groups to process.
	Note. This process includes only workers with the single compensation rate code that’s associated with the salary increase ID, but only if their currency code and frequency are the same as the compensation rate code default.

Running a Salary Increase Simulation

Access the Salary Increase Simulation JPN page.

Sort group by

Simulation Statistics

The (bracketed) number for each Total field is used in the field description to identify where the derived results come from. The Amounts and Adjustments tabs indicate on which page the column appears.

Note. Column order for grids may vary by implementation. All columns may not be visible. Use the page’s horizontal scroll bar as necessary to view all available columns.

Salary Details tab

Amounts tab

Adjustments tab

Running the Salary Simulation Report

Access the Salary Simulation Report JPN page.

Loading Salary Increases

Access the Load Salary Increase JPN page.