Tracking Events

This chapter discusses how to:

Track faculty events
Track committee information.

Tracking Faculty Events

This section discusses how to:

Track an employee's activities.
Set up administrative posts.
Track administrative posts, title, and appointments.
Track school education.
Track professional education and training.
Track honors and awards.
Track licenses and certifications.
Track memberships in professional organizations.
Track presentations.
Track publications.
Track significant special projects.
Track student advisees.
Track a faculty member's teaching responsibilities.

Common Elements Used in This Section

Average Grade

Enter an average grade, using letters or numbers. For example, 3.8.

School Code

Select a school code. When you press the tab key, the system automatically displays the school name, state, and country. If no code exists, enter the school name in the related field.

Maintain school codes in the School Table.

Country and State

Enter the school country and state if the system does not automatically display them.

If you select a different country code after you have already selected a state code, the system clears the value in the State field.

Pages Used to Track Faculty Events

Page Name	Object Name	Navigation	Usage
Activities	EG_ACTIVITIES	Workforce Development, Faculty Events, Track Events, Activities, Activities	Track employees' research activities by type of academic activity, date, sponsor, and organization.
Administrative Post Table	EG_ADMIN_POST_TBL	Set Up HRMS, Product Related, Workforce Development, Faculty Events, Administrative Posts, Administrative Post Table Workforce Development, Faculty Events, Define Faculty Events Data, Administrative Posts, Administrative Post Table	Set up administrative posts.
Administrative Posts	EG_ADMIN_POSTS	Workforce Development, Faculty Events, Track Events, Administrative Posts, Administrative Posts	Track administrative posts and appointments and titles that you do not want to track in the Job Data component. Before using this page, set up the Administrative Post Table page.
School Education	EG_SCHOOL_EDUCAT	Workforce Development, Faculty Events, Track Events, Education, School Education	Track educational background. Use this information to determine employee abilities for career and tenure planning.
Professional Ed. and Training (professional education and training)	EG_EDUCAT_TRAIN_GB	Workforce Development, Faculty Events, Track Events, Education, Professional Ed. and Training	Track professional education and training.
Honors & Awards	EG_HONORS_AWARDS	Workforce Development, Faculty Events, Track Events, Honors and Awards, Honors & Awards	Track honors and awards received by employees.
Licenses and Certifications	EG_LICENSE_CERTIFS	Workforce Development, Faculty Events, Track Events, Licenses and Certificates, Licenses and Certifications	Track licenses and certifications held by employees.
Memberships	EG_MEMBERSHIPS	Workforce Development, Faculty Events, Track Events, Memberships, Memberships	Track memberships that employees have.
Presentations	EG_PRESENTATIONS	Workforce Development, Faculty Events, Track Events, Presentations, Presentations	Track information about presentations given by employees.
Publications	EG_PUBLICATIONS	Workforce Development, Faculty Events, Track Events, Publications, Publications	Track information about the employees' published works.
Significant Special Projects	EG_SPECIAL_PROJECT	Workforce Development, Faculty Events, Track Events, Significant Special Projects, Significant Special Projects	Track special projects for which employees are responsible.
Student Advisement	EG_ADVISEMENT	Workforce Development, Faculty Events, Track Events, Student Advisement, Student Advisement	Track information about any advisement activities.
Teaching Responsibilities	EG_TEACHING_RESP	Workforce Development, Faculty Events, Track Events, Teaching Responsibilities, Teaching Responsibilities	Track faculty teaching responsibilities.

Tracking an Employee’s Activities

Access the Activities page.

Compensated

Select Y if the employee was compensated for the activity, or N if the employee was not compensated.

Organization

Enter the name of the department or external organization where the activity took place.

Setting Up Administrative Posts

Access the Administrative Post Table page.

Administrative Post

Enter the name of the administrative post, appointment, or title, such as Chair.

Stats Can Responsibility (Statistics Canada Responsibility)

This data only appears in the Statistics Canada Academic Teaching Survey reports. Select a responsibility code. This field is for Canadian higher education degree-granting institutions only.

Tracking Administrative Posts, Titles, and Appointments

Access the Administrative Posts page.

Administrative Post

Select an administrative post.

Appointment Type

Select the type of appointment.

Reason

Enter the reason the end date changed.

Department

Select the department in which the post is held.

Organization

Enter the internal or external organization in which the post was held.

Tracking School Education

Access the School Education page.

Date Acquired

Enter the date when the employee achieved the level of education.

Completed

Select if the employee completed the program.

Tracking Professional Education and Training

Access the Professional Ed. and Training page.

Degree

Select the degree the employee has earned.

Terminal Degree

Select if this is the final degree earned by the employee.

Note. This field will only appear if Education & Government is activated on the installation table.

Date Acquired

Enter the date the employee acquired the degree.

Graduated

Select if the employee graduated.

Major Code and Major

When you select a major code, the system automatically displays the corresponding major and makes the Major field unavailable for entry. To enter a major that does not have a code, leave the Major Code field blank and enter a description in the Major field.

Educator

Enter additional information about the educator, such as organization (other than school), or instructor's name.

Tracking Honors and Awards

Access the Honors & Awards page.

Honor or Award

Select the honor or award code. The system automatically displays a description.

Tracking Licenses and Certifications

Access the Licenses and Certifications page.

License/Certificate Code

Select the code for the license or certificate that the employee earned.

License Verified

Select if you have confirmed that this employee holds the license or certificate.

Renewal in Progress

Select if the employee is currently renewing the license or certificate.

Tracking Memberships in Professional Organizations

Access the Memberships page.

Organization

Select the code for the organization to which the employee belongs.

Mandate, Mandate Position, Mandate Begin Date, and Mandate End Date

If the employee has a mandate within the organization, enter it here, along with the position and begin and end dates, if applicable.

Tracking Presentations

Access the Presentations page.

Presentation Type

Select the type of presentation the employee performed.

Tracking Publications

Access the Publications page.

Date Format For PowerPlay and Date

Select to enter the publication date in the format MM/DD/YYYY. Clear this check box to enter only the year in the Date field.

Tracking Significant Special Projects

Access the Significant Special Projects page.

Organization

Enter the internal or external organization for which the special project was completed.

Tracking Student Advisees

Access the Student Advisement page.

Student Name

Enter the student advisee's name in the following format: Last Name, First Name.

Tracking a Faculty Member’s Teaching Responsibilities

Access the Teaching Responsibilities page.

Course ID (course identification)

Enter the course ID, such as TF001 (teach).

Term

Enter the term in which the course is taught. For example, enter 2 to indicate that the course is taught in the second term.

Team Taught

Select if a team of instructors teaches the course.

Percent

Enter the percent of the course for which the employee is responsible to teach.

Tracking Committee Information

This section discusses how to:

Set up committee types.
Establish committees.
Assign committee members.

Pages Used to Track Committee Information

Page Name	Object Name	Navigation	Usage
Committee Type	EG_COMMITTEE_TABLE	Set Up HRMS, Product Related, Workforce Development, Faculty Events, Committee Type, Committee Type Workforce Development, Faculty Events, Define Faculty Events Data, Committee Type, Committee Type	Maintain committee types and committee roles within each type.
Committee	EG_COMMITTEE	Set Up HRMS, Product Related, Workforce Development, Faculty Events, Committees, Committee Workforce Development, Faculty Events, Define Faculty Events Data, Committees, Committee	Establish a committee and attach a committee type.
Committee Members	EG_COMMITT_MEMBRS	Set Up HRMS, Product Related, Workforce Development, Faculty Events, Committees, Committee Members Workforce Development, Faculty Events, Define Faculty Events Data, Committees, Committee Members	Assign employees to a committee.
Employee Committees	EG_COMM_MBR_VW	Workforce Development, Faculty Events, Track Events, Review Committee Membership, Employee Committees	View the committees to which an individual employee belongs. This page is display-only.

Setting Up Committee Types

Access the Committee Type page.

Committee Role Information

Committee Role

Select a role in the committee type, such as Admin Supp (administrative support).

Note. You can add additional committee roles to new committee types only, but not to existing committee types.

Establishing Committees

Access the Committee page.

Committee Type Information

Committee Type

Select the type of committee, such as Research or Education.

Assigning Committee Members

Access the Committee Members page.

Member Information

Committee Member Number	Displays the number of committee members in increments of one for each new row.
Role	Select the role of the committee member.
Start Date and End Date	Enter the beginning and ending dates of the committee membership.

Viewing Employee Committees

Access the Employee Committees page.

Compensated	Select Y if the employee was compensated for the activity, or N if the employee was not compensated.
Organization	Enter the name of the department or external organization where the activity took place.

Administrative Post	Enter the name of the administrative post, appointment, or title, such as Chair.
Stats Can Responsibility (Statistics Canada Responsibility)	This data only appears in the Statistics Canada Academic Teaching Survey reports. Select a responsibility code. This field is for Canadian higher education degree-granting institutions only.

Administrative Post	Select an administrative post.
Appointment Type	Select the type of appointment.
Reason	Enter the reason the end date changed.
Department	Select the department in which the post is held.
Organization	Enter the internal or external organization in which the post was held.

Date Acquired	Enter the date when the employee achieved the level of education.
Completed	Select if the employee completed the program.

Degree	Select the degree the employee has earned.
Terminal Degree	Select if this is the final degree earned by the employee. Note. This field will only appear if Education & Government is activated on the installation table.
Date Acquired	Enter the date the employee acquired the degree.
Graduated	Select if the employee graduated.
Major Code and Major	When you select a major code, the system automatically displays the corresponding major and makes the Major field unavailable for entry. To enter a major that does not have a code, leave the Major Code field blank and enter a description in the Major field.
Educator	Enter additional information about the educator, such as organization (other than school), or instructor's name.

License/Certificate Code	Select the code for the license or certificate that the employee earned.
License Verified	Select if you have confirmed that this employee holds the license or certificate.
Renewal in Progress	Select if the employee is currently renewing the license or certificate.

Organization	Select the code for the organization to which the employee belongs.
Mandate, Mandate Position, Mandate Begin Date, and Mandate End Date	If the employee has a mandate within the organization, enter it here, along with the position and begin and end dates, if applicable.

Course ID (course identification)	Enter the course ID, such as TF001 (teach).
Term	Enter the term in which the course is taught. For example, enter 2 to indicate that the course is taught in the second term.
Team Taught	Select if a team of instructors teaches the course.
Percent	Enter the percent of the course for which the employee is responsible to teach.