Setting Up Local Country Functionality

This chapter provides an overview of local country functionality set up and discusses how to:

• (CHE) Maintain Swiss postal codes.

• (FRA) Set up French control tables.

• (GER) Set up the German control table.

• (ITA) Set up Italian city tables.

• (JPN) Set up Japanese control tables.

• (NLD) Load Dutch postal codes.

• (ESP) Set up Spanish control tables.

Understanding Local Country Functionality set up

If you’re administering a local or multinational workforce, you must set up certain tables that are referenced in the core control tables to support local country requirements. Do this before you set up core control tables, such as for pay groups, or define companies, locations, departments, and job codes.

(CHE) Maintaining Swiss Postal Codes

To maintain Swiss postal codes, use the Load Postal Codes CHE component (POSTAL_LOAD_CHE).

This section provides an overview of Swiss postal code maintenance and discusses how to update Swiss valid addresses.

Understanding Swiss Postal Code Maintenance

To update postal codes:

1. Download the latest update of postal codes from the website of the Swiss Post and note the path to the file in which you save it.

2. Download the latest update of alternate names from the website of the Swiss Post and note the path to the file in which you save it.

3. Use the Load Valid Addresses CHE page to enter the file paths and load the valid addresses and alternate names files to the Valid Addresses table.

The system uses the information on the Valid Addresses table to validate municipalities against the postal code.

Page Used to Maintain Swiss Valid Addresses

Updating Swiss Valid Addresses

Access the Load Valid Addresses CHE page.

Postal Codes File	Enter the complete path to the Postal Code file that you downloaded from the Swiss Post.
Alternate Names file	Enter the complete path to the Alternate Names file that you downloaded from the Swiss Post.
Load Data	Click to load the postal code data into the Valid Addresses table.
State, Postal Code, and City	Initially, these fields display the current data from the Valid Addresses table. After you run the load process, the updated information appears.

(FRA) Setting Up French Control Tables

To set up French control tables, use the APE Table component (APE_TABLE_FRA), the INSEE Table component (INSEE_TABLE_FRA), the External Variables component (EXTERNAL_VARIABLES), the Pension/Cont. Funds Table component (PENS_FUNDS_TBL), and the URSSAF Table component (URSSAF_TABLE_FRA).

This section provides an overview of enterprise integration points and discusses how to:

• Maintain APE codes.

• Maintain INSEE codes.

• Enter salary and Social Security ceiling information.

• Enter the institution type and describe pension companies.

• Set up URSSAF codes.

Pages Used to Set Up French Control Tables

Maintaining APE Codes

Access the APE Table page.

APE codes are used to classify the type of industry (such as software, banking, and insurance) that a company represents. APE codes are a normalized set of codes that are required by law and are used on Training Report 2483 (TRN029).

Maintaining INSEE Codes

Access the Insee Table Fra page.

The system displays the description that you enter for this code on pages or reports in PeopleSoft Enterprise Human Resources that reference the INSEE code.

These values are set by the INSEE and classify job codes. Link INSEE codes to all defined job codes that are used in French organizations.

Entering Salary and Social Security Ceiling Information

Access the External Variables page.

The values that you enter act as a reference for salary and payroll processing in PeopleSoft Human Resources.

Leg&Reg Report Parameters (legislative and regulatory report parameters)

Social Security Ceiling

These ceiling values are determined every year by the French Social Security Administration; the values that you enter are the ceiling values that define different income brackets for French workers. They are also used as a reference for payroll calculations for French workers because many types of Social Security contributions are calculated based on the Social Security income bracket into which an worker’s salary falls.

For example, if you enter the following Social Security ceilings for Social Security Ceiling A, B, and C, and the tax rates for each bracket of income are as shown:

Then an worker whose salary is 31000 EUR per month, based on this Social Security and tax rate scenario, is required to pay the following Social Security premium:

(2,279 X 10%) + (9,116 X 15%) + (18,233 X 18%) + (1,372 X 20%)

Entering the Institution Type and Describing Pension Companies

Access the Institution Type page.

Institution Type

Only one institution of each type is used in PeopleSoft Enterprise Global Payroll. This field indicates which class of worker an institution is for. Values are: AGIRC: Pension funds for managers (cadres). ARRCO: Pension funds for non-managers (non-cadres). Others: Contingency funds.

Setting Up URSSAF Codes

Access the URSSAF Table page.

(GER) Setting Up the German Control Table

To set up the German control table, use the Industrial Inspection component (IDUST_INSPEC_GER).

This section provides an overview of enterprise integration points and discusses how to set up German industrial inspections codes.

Page Used to Set Up German Industrial Inspection Codes

Setting Up German Industrial Inspection Codes

Access the Industrial Inspection page.

You must set up information in the German control table to track German industrial inspection codes.

Industrial inspection codes aren’t effective-dated and have no status.

(ITA) Setting Up Italian City Codes

To set up Italian city codes, use the Load Cities ITA component (RUNCTL_CITYUPDATE).

This section lists the page used to load Italian city data.

See Also

Setting Up Country-Specific Tables

Page Used to Load Italian City Data

(JPN) Setting Up Japanese Control Tables

To set up Japanese control tables, use the Postal Code Table JPN component (POSTAL_CODE_TBL), the Education Level component (EDLVLAG_TBL_JPN), and the Calculation Rules Settings component (SETUP_SALCOMP_JPN).

This section discusses how to:

• Set up the Postal Code table.

• Set up education level ages.

• Set up the Education Level Age table.

• Establish Japanese salary component settings.

Pages Used to Set Up Japanese Control Tables

Setting Up the Postal Code Table

Access the Postal Code Table page.

Municipal Code	Enter the code for the Japanese municipality that this postal code belongs to.
Prefecture	Select the prefecture for this postal code from the list.

Note. Japanese postal data is stored in both the Postal Code Table and the Valid Address table (EO_ADDR_VALIDAT). To keep the Valid Address table in sync with the Postal Code Table, you must enter new postal data in the Postal Code Table page. The system will not update the Postal Code Table with values you enter on the Valid Address page.

See Specifying the Address Format for a Country.

Setting Up Education Level Ages

The Education Level Age Table enables you to link highest education levels—already in the system—to what we call the Education Level Age Basis (as of hire). The system uses the Education Level Age Basis in the calculation of an worker’s Education Level - Adjusted Birth Date, which is in turn used in the calculation of an worker’s Education Level Age at any point in time. The system uses an worker’s Education Level Age in education level age-related pay calculations. Education level age-related pay is a form of seniority pay.

Calculating an Worker's Education Level Age

This section discusses how the system uses the Education Level Age Basis in the eventual determination of an worker’s education age-related pay. This section uses many acronyms, so here’s a quick reference:

Company A has set the Education Level Age Basis (ELABa) for four years of college at 22. The company also set the Standard Calculation Birthday (SCB)—the anniversary for incrementing years of service—to April 1.

Hiroshi was born on February 6, 1972 and graduated after four years of college on March 23, 1994 at age 22. He then spent two years travelling around the world. Company A hired him on June 1, 1996. He is not hired on April 1 because he didn't get back from his travels until May 1996. At the time he is hired, he is 24 years old.

For the purpose of calculating Hiroshi’s education age-related pay, each year the system needs to calculate Hiroshi’s Education Level Age. It will use his Education Level - Adjusted Birth Date to do this.

In calculating an worker’s ELABi, the system uses the ELABa, the Company Seniority Date (CSD), and the company’s SCB.

The relationship between the worker’s CSD and the company’s SCB may result in an adjustment to the worker’s ELABa, called the Adjusted Education Level Age Basis or AELABa. If the month/day of an worker’s hire date (as determined by the CSD field) is after the company’s SCB (that is, CSD is greater than SCB), the worker’s ELABa is decreased by 1.

In Hiroshi’s case, because his June 1 month/day hire date (also his CSD) falls after the company’s April 1 SCB, his ELABa is decreased by 1. If he had been hired on or before April 1, there would be no adjustment to his ELABa.

This is how to get Hiroshi’s AELABa:

• Since CSD month/day (Jun 1) > SCB month/day (Apr 1), adjustment = -1

• Using this -1 you get:

  ELABa – 1 = AELABa

  Which in Hiroshi’s case is:

  22 – 1 = 21

The system now uses the AELABa (21) to determine Hiroshi’s ELABi year.

This formula is:

Year of Hire – AELABa = ELABi (year)

or

1996 – 21 = 1975

So for education age-related pay calculations, Hiroshi’s ELABi is April 1, 1975, the combination of the company’s SCB month/day and Hiroshi’s ELABi year (remember, he was born February 6, 1972).

Now we can look at how important that ELABi is.

One year later, 1997, the system needs to know Hiroshi’s ELA. This is the calculation:

SCB (including Year of Calculation) – ELABi = ELA

or

April 1, 1997 – April 1, 1975 = 22

This is the same ELA as a graduate who started with the company immediately after college. This set of calculations has, then, effectively adjusted Hiroshi’s ELA, upon which education age-related pay is based, to take into account the two years that he spent traveling and the fact that he started work after the company’s SCB.

Note. If your company considers that the lapse of two months from April to June is not significant, you can adjust Hiroshi’s ELABi from April 1, 1975 to April 1, 1974. Then, for the same 1997 calculation, Hiroshi’s ELA is 23 (April 1, 1997 to April 1, 1974), the same as a new graduate who has worked for one year.

See Also

Administering Seniority Pay

Setting Up the Education Level Age Table

Access the Education Level Age Tbl JPN page.

The system uses these age bases in the calculation of an worker’s Education Level-Adjusted Birth Date, which is, in turn, used in the calculation of the worker’s Education Level Age and education level age-related pay.

Note. The Highest Education Level values are translate values from the Highest Education Level Table. You access the table to put workers’ highest education levels on their Personal History page in Personal Information. If you change any of these translate values (inactivate them, for example), you will need to change any worker records that were using the value to use another value. If you add a translate value and you want to associate an education level age basis with it, you must also add it to this page and allocate an Education Level Age Basis to keep it synchronized with the Highest Education Level table. If you don’t add it, and you use the new Highest Education Level value—in Personal Data, Personal Profile, for example—the system will not be able to calculate the worker’s Education Level - Adjusted Birth Date (it will remain blank). Consequently, the system will not be able to calculate the worker’s Education Level Age.

Establishing Japanese Salary Component Settings

Access the Salary Components Settings JPN page.

Standard Calculation Birthday

This is the single date, or anniversary, on which your workers’ education level ages increment by one.

See Also

Entering Compensation Information

(NLD) Loading Dutch Postal Codes

To load Dutch postal codes, use the Postal Codes NLD component (RUN_POSTAL_NLD).

This section discusses how to import postal codes into the Postal Code table.

Page Used to Load Postal Codes

Importing Postal Codes Into the Postal Code Table

Access the Load Postal Codes NLD page.

The Dutch postal authority provides a ZIP code table to which customers can subscribe. The Load Postal Code Table process loads all of the ZIP codes provided in a source file by the Dutch Post (PTT Post) into your human resources system.

Report Request Parameters

(ESP) Setting Up Spanish Control Tables

To set up Spanish control tables, use the Insurance Company Table component (INSUR_COMPANY_ESP) and the Industry Activity Table component (INDUSTRY_ACT_ESP).

If you do business in Spain, enter the information that is required by the Spanish government concerning your organization’s primary industry activity and the insurance company that you use for workplace accidents or illnesses.

The Spanish government also requires every Spanish worker to belong to a Social Security Work Center. Employers use the work center number information to report worker information to the Spanish Social Security National Institute (Instituto Nacional de la Seguridad Social).

See Also

Adding Organizational Instances for Employees, Contingent Workers, and POIs

Pages Used to Set Up Spanish Control Tables