Managing Year-End Processing

This chapter provides an overview of year-end processing and discusses how to:

Define year-end reports.
Generate year-end reports.

Understanding Year-End Processing

Certain legislation requires the annual processing and reporting of relevant payroll data. Global Payroll for India enables you to define the year-end report parameters and generate the following reporting forms:

Form 3A.
Form 5.
Form 6.
Form 12BA.
Form 16.
Form 24.

Year-end processing with Global Payroll for India requires that you:

Define the data values of the reporting form.
Run the report.

Note. Form 24 and Form 16 are year-end reports that are produced by a unique combination of PAN (permanent account number) and TAN (tax deduction account number) numbers. For a single pay entity there might be several combinations of PAN/TAN and each is generated separately.

Defining Year-End Reports

This section discusses how to:

Define Form 3A reports.
Define Form 5 reports.
Define Form 6 reports.
Define Form 12BA reports.
Define Form 24 and Form 16 reports.

Pages Used to Define Year-End Reports

Page Name	Object Name	Navigation	Usage
Form 3A	GPIN_YE_F3A	Global Payroll & Absence Mgmt, Year-End Processing, Define Form 3A Data IND, Form 3A	Define the report for the annual statement of individual payees detailing provident fund contributions and other information during the currency period.
Define Form 5 Data IND	GPIN_YE_F5	Global Payroll & Absence Mgmt, Year-End Processing, Define Form 5 Data IND, Define Form 5 Data IND	Define the report containing details of contributions and remittances to the profession tax authorities for the financial year.
Define Form 6 Data	GPIN_YE_F6	Global Payroll & Absence Mgmt, Year-End Processing, Define Form 6 Data IND, Define Form 6 Data	Define the report for consolidated detailing of contributions and other information for the currency period to the employee state insurance authorities.
Define Form 12BA	GPIN_YE_F12BA	Global Payroll & Absence Mgmt, Year-End Processing, Define Form 12BA Data IND, Define Form 12BA	Define the report submitted to the statutory authorities containing details of perquisites that are provided by the employer to the employees and their valuation and tax status.
Form 24 and Form 16	GPIN_YE_F24_F16	Global Payroll & Absence Mgmt, Year-End Processing, Define Form 24 and 16 Data IND, Form 24 and Form 16	Define the report for: The annual return for income tax that is submitted regarding salaries paid to all the payees during the preceding financial year. The annual statement that contains details of the remuneration paid and tax deducted and remitted during the previous year by an employer.

Defining Form 3A Reports

Access the Form 3A page.

Claim Date

Enter the date of the availing advance.

Amount

Enter the amount of the advance amount taken.

Days

Enter the number of days of non-contribution service.

Defining Form 5 Reports

Access the Define Form 5 Data IND page.

Total Tax Payable for the Year

Enter the total tax payable for the year.

Tax Paid

Enter the tax paid for the year.

Balance Tax Payable

Enter the tax balance that still needs to be paid for the year.

Tax Paid Under Challan

Enter tax paid under challan.

Challan Date

Enter the challan date.

Month

Select the month for which taxes are deducted and remitted.

Tax Deducted

Enter the amount of tax deducted.

Tax Paid

Enter the tax paid for the specific month.

Balance Tax

Enter the tax balance.

Check No (check number)

Enter the number of the check used to pay the tax.

Check Date

Enter the date of the check used to pay the tax.

Defining Form 6 Reports

Access the Define Form 6 Data page.

Challan Date

Enter the date on which the challan was submitted.

Amount

Enter the amount paid.

Defining Form 12BA Reports

Access the Define Form 12BA page.

Period ID

Enter the period ID for the period on which you want to report.

Amount Paid by the Employee

Enter the amount to be paid by the employee.

Taxable Amount

Displays the amount of the perquisite that is taxable.

Defining Form 24 and Form 16 Reports

Access the Form 24 and Form 16 page.

Period ID

Enter the period ID for the period on which you want to report.

Amount Deducted

Enter the remittance amount.

Voucher Number and Voucher Date

Enter the remittance voucher number and date.

Bank ID and Bank Branch ID

Select the bank ID and bank branch ID for the bank branch from which the monthly remittance was transferred to the central government account. The description appears after you select a bank ID and bank branch.

Generating Year-End Reports

This section discusses how to generate year-end reports.

Page Used to Generate Year-End Reports

Page Name	Object Name	Navigation	Usage
Year End Reports	GPIN_PR_RC	Global Payroll & Absence Mgmt, Year-End Processing, Create Year End Reports IND, Year End Reports	Use to generate forms 3A, 5, 6, 12BA, 16, and 24.

Generating Year-End Reports

Access the Year End Reports page.

Report Name

Select the report name. Define report names on the Report Setup page.

Period ID

Select the appropriate period ID. The begin date and end date appear as soon as you select the period ID.

Payee Sort Option

Select a sort order for the report. Options are:

Employee ID, Employee Rcd Nbr: Employee ID, employee record number.

Name, Employee Rcd Nbr: Name, employee record number.

Note. This field is available only when you select the following reports: Form 16, Form 3A, and Form 6A.

Establishment ID

Select an establishment ID only if you are running the Form 5 report.

Claim Date	Enter the date of the availing advance.
Amount	Enter the amount of the advance amount taken.
Days	Enter the number of days of non-contribution service.

Total Tax Payable for the Year	Enter the total tax payable for the year.
Tax Paid	Enter the tax paid for the year.
Balance Tax Payable	Enter the tax balance that still needs to be paid for the year.
Tax Paid Under Challan	Enter tax paid under challan.
Challan Date	Enter the challan date.
Month	Select the month for which taxes are deducted and remitted.
Tax Deducted	Enter the amount of tax deducted.
Tax Paid	Enter the tax paid for the specific month.
Balance Tax	Enter the tax balance.
Check No (check number)	Enter the number of the check used to pay the tax.
Check Date	Enter the date of the check used to pay the tax.

Challan Date	Enter the date on which the challan was submitted.
Amount	Enter the amount paid.

Period ID	Enter the period ID for the period on which you want to report.
Amount Paid by the Employee	Enter the amount to be paid by the employee.
Taxable Amount	Displays the amount of the perquisite that is taxable.

Period ID	Enter the period ID for the period on which you want to report.
Amount Deducted	Enter the remittance amount.
Voucher Number and Voucher Date	Enter the remittance voucher number and date.
Bank ID and Bank Branch ID	Select the bank ID and bank branch ID for the bank branch from which the monthly remittance was transferred to the central government account. The description appears after you select a bank ID and bank branch.

Report Name	Select the report name. Define report names on the Report Setup page.
Period ID	Select the appropriate period ID. The begin date and end date appear as soon as you select the period ID.
Payee Sort Option	Select a sort order for the report. Options are: Employee ID, Employee Rcd Nbr: Employee ID, employee record number. Name, Employee Rcd Nbr: Name, employee record number. Note. This field is available only when you select the following reports: Form 16, Form 3A, and Form 6A.
Establishment ID	Select an establishment ID only if you are running the Form 5 report.