Creating Payslips

This chapter provides an overview of payslips and describes how to run the payslip report.

Understanding the Payslip Definition Process

In Brazil, companies have to provide a standard payslip that contains information such as the number of worked days and wages. The payslip is delivered to employees depending on the payment frequency (weekly or monthly).

Note. In addition to the payroll payslip, Brazilian companies are required to provide their payees with a vacation payslip. PeopleSoft Enterprise Global Payroll for Brazil is delivered with sample payroll and vacation payslips that you can use as the basis for developing your own payslip formats.

In PeopleSoft Enterprise Global Payroll for Brazil, you can define the criteria to print out your payslips, so that it displays exactly the information you require. You can prioritize the sort criteria and select the earnings, deductions, and calculation bases you want included in the payslip.

To define payslips:

(Optional) Create a group if you want to use Group ID as a criteria for selecting employees to generate payslips for:
1. Complete the Group Criteria page in PeopleSoft Human Resources.
2. Create the Group ID on the Group Profile page in PeopleSoft Human Resources, and associate the Group Criteria ID with the Group ID.
  
  You must have defined a Group ID before you can generate a payslip. Every time you run the payslip process, the Group ID is refreshed.
3. Assign access to the group to one or more user IDs using the Security by Group page.
  
  If you do not assign access to the group to one or more users, you cannot use the group to generate payslips or other reports.
Define the sort criteria for your payslip on the Sort ID page.
Select the earnings, deductions, and calculation bases you want included on the payslip on the Element List page.
Generate the payslip on the Payslip Report page.

Note. The Sort ID page and the Element List page can be used for payslips. The Element List page also runs the Payroll Results Register and the Financial Registry Report. The Sort ID page and the Element List page are discussed in “Defining Country Data.”

Viewing Delivered Elements

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Brazil. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 8.9 PeopleBook.

Running the Payslip Report

This section describes how to generate the payslip report.

Page Used to Run the Payslip Report

Page Name	Object Name	Navigation	Usage
Payslip Run Control	GPBR_RC_PAYSLIP	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips BRA	Generates the payslip. Note that you must first define the Group ID to generate the payslip. All groups selected in the Group ID field will automatically be recreated during the payroll run.

Generating the Payslip Report

Access the Payslip Run Control page.

Calendar Group ID and Calendar ID

Select the calendar group ID and then select the calendar.

Vacations and Run Type

Select to indicate this is a vacations payslip and then select the run type.

Format ID

Select the Format ID. This is defined on the Element Lists BRA page.

Sort ID

Select the Sort ID. This is defined on the Sort ID page.

Message

Enter the text for a message that you want to appear on the printed payslips.

Calendar List Option

Select a method for selecting employees to create a payslip for.

Establishment ID, Group ID, and EmplID

Based on the selection you make in the Calendar List Option field, one of these fields appears. Enter the criteria that you want to use to select employees.

Calendar Group ID and Calendar ID	Select the calendar group ID and then select the calendar.
Vacations and Run Type	Select to indicate this is a vacations payslip and then select the run type.
Format ID	Select the Format ID. This is defined on the Element Lists BRA page.
Sort ID	Select the Sort ID. This is defined on the Sort ID page.
Message	Enter the text for a message that you want to appear on the printed payslips.
Calendar List Option	Select a method for selecting employees to create a payslip for.
Establishment ID, Group ID, and EmplID	Based on the selection you make in the Calendar List Option field, one of these fields appears. Enter the criteria that you want to use to select employees.