Using ASRs

This section discusses how to Use ASRs

Note: If the installation includes PeopleSoft eSupplier Connection, the suppliers can enter advance shipment notifications directly into the PeopleSoft system. Once a supplier's ASN is submitted, it becomes an ASR in PeopleSoft Purchasing.

Page Name

Definition Name

Usage

ASR Review Page

RECV_AOLN_EC

Access information about receipts received using the ASR Enterprise Integration Point (EIP) or created by supplier-entered ASNs.

Item Description Page

RECV_AOLN_IT_DESCR

Enter and view descriptions for a specific item.

ASR Review Page

Header Details Page

RECV_AOHD_EC

View purchase order header details for the selected ASR.

Shipment Header Page

RECV_ASHD_EC

View shipment details for the selected ASR.

Address Page

RECV_ADDR_EC

View shipping address details for the selected ASR.

Lot/Serial Page

RECV_AOLS_EC

Enter lot and serial ID information for lot- and serial-controlled items.

Select Purchase Order - Search Criteria Page

PO_PICK_ORDERS

Select purchase order items and attributes that you want to reconcile with a receipt received by ASR.

Field or Control

Description

ASR Item

If the ASR uses a different item ID, such as the supplier item ID, that item ID appears.

ASR Seq (ASR sequence)

If multiple ASRs were sent in the same transmission, designates the sequence in which they were inserted.

ASR Stat (ASR status)

Displays the ASR status. Values are:

Error (ASR error): Indicates that there was an error in processing the transaction. Click the Error Message Text link to access details about the error.

New (ASR new): Designates a new transaction that has not been processed by the Receive Load process.

Processed (ASR processed): Indicates that the transaction has been processed by the Receive Load process and a receipt has been created.

Ready (ready for processing): Indicates that the transaction has been reset from Error status after corrections were performed.

Validated (ASR validated): The ASR is being processed by the Receive Load process. This is the only time at which the ASR will have this status.

Canceled (ASR canceled): Indicates that the transaction has been canceled.

Msg (message)/ Message Number

If the ASR status is set to Error, it displays the message number that identifies the type of error that occurred.

Order No (order number)

Displays the order number assigned by the supplier that sent the ASR.

Pro Number (progressive number)

Displays the tracking number assigned to the package in which the material was delivered.

Use the ASR Review page (RECV_AOLN_EC) to access information about receipts received using the ASR Enterprise Integration Point (EIP) or created by supplier-entered ASNs.

Navigation:

Purchasing > Receipts > Review Receipt Information > Advanced Shipment Receipts > ASR Review

Field or Control

Description

EIP Control ID (enterprise integration point control ID)

Displays the identifier assigned to the service operation that imported the selected batch of ASRs.

Note: If the installation includes PeopleSoft eSupplier Connection, the system assigns an EIP control ID when a supplier submits a supplier ASN using the Advance Shipment Notification component.

Cancel

Click the Cancel button to cancel the ASR. Canceling an ASR cannot be reversed.

Reset error

Click the Reset Error Status button to reset the status from Error to New after data correction has been made. This would be used to reset the status after a missing purchase order line was added.

ASR Lines

Field or Control

Description

PO Unit (PeopleSoft Purchasing business unit)

Displays the PeopleSoft Purchasing business unit associated with the ASR. You can override the purchase order unit by changing the PO Business Unit value on the Header Details page. You can change the value for one purchase order line on this page or change the information on the Header Details page to populate the change to all purchase order lines at once.

PO Number

Select the purchase order number associated with the ASR. You can use this field to correct purchase order key information. You can change the value for one purchase order line on this page or change the information on the Header Details page to populate the change to all purchase order lines at once.

Line

Select the purchase order line number associated with the ASR. You can use this field to correct purchase order key information.

Sched Num (schedule number)

Select the purchase order schedule number associated with the ASR. You can use this field to correct purchase order key information.

More Line Data

Select the More Line Data tab.

Field or Control

Description

Shipment Unit of Measure

Displays the unit of measure used for the shipment.

Unit of Measure

Displays item unit of measure used on the purchase order.

Qty Shipped (quantity shipped)

Displays the quantity shipped expressed in the shipment unit of measure.

Rev Override (revision override)

Select this check box to enter a value if the revision on the ASR is different from the revision value on the purchase order.

Revision

Select the revision number associated with the item ID, if applicable.

Invoice ID

Enter the invoice identification number that is to be assigned to the receipt line , if applicable.

Note: When you enter an invoice ID value in this field, ASR processing loads that information into the PO Receipt line transaction.

Supplier Contract ID

Enter the identification code assigned to any associated supplier contract, if applicable.

Use the Header Details page (RECV_AOHD_EC) to view purchase order header details for the selected ASR.

Navigation:

Click the Header Details link on the ASR Review page.

Field or Control

Description

Shipment Number

Displays the shipment number assigned by the supplier or supplier to the ASR shipment.

PO Business Unit (PeopleSoft Purchasing business unit)/ PO Number

PeopleSoft Purchasing business unit and purchase order associated with the ASR. Changes that you make to the values in these fields are reflected on the ASR Review page.

Use the Shipment Header page (RECV_ASHD_EC) to view shipment details for the selected ASR.

Navigation:

Click the Shipment Header link on the ASR Review page.

Shipment Header

Field or Control

Description

EC Primary Event Code (electronic collection primary event code)

Displays the EDC primary event code generated by the system when the service operation is processed.

EC Secondary Event Code (electronic collection secondary event code)

Displays the EDC secondary event code. This is an internally assigned value.

OM Unit (PeopleSoft Order Management business unit)

Displays the PeopleSoft Order Management business unit associated with the ASR, if applicable.

Customer ID

Displays the identification code assigned to the organization by the supplier.

Inventory Unit

Displays the PeopleSoft Inventory business unit associated with the ASR, if applicable.

Process Instance

Displays the identification code assigned to the process instance that loaded the ASR.

ShipTo Set

Displays the ship to address SetID assigned to the shipment.

Ship To

Displays the ship to address assigned to the shipment.

Location

Displays the supplier location code.

Device ID

Displays the identification code assigned to the device that generated the ASR. This is an information-only field value that can be supplied on the input transmission.

DtTime (date and time)

Displays the date and time that the ASR was received.

Cancel ASR

Select this check box to cancel the entire ASR. Canceling a receipt cannot be reversed.

Use the Address page (RECV_ADDR_EC) to view shipping address details for the selected ASR.

Navigation:

Click the Address link on the ASR Review page.

Field or Control

Description

Demand Line No (demand line number)

Displays the demand line number from the supplier shipping system. This value is informational only.

Customer Address Type

Indicates the type of customer address that appears on the page. Values are H (ship to customer) and S (sold to customer).

Use the Lot/Serial page (RECV_AOLS_EC) to enter lot and serial ID information for lot- and serial-controlled items.

Navigation:

Click the Lot/Serial link on the ASR Review page.

Field or Control

Description

Lot Seq No (lot sequence number)

Number assigned to give a record a unique identifier for processing purposes.

Shipping

Unit of measure used to ship the ASR items.

Lot ID

If the item is lot controlled, enter the lot ID assigned to the item.

Serial ID

If the item is serial controlled, enter the serial ID for the item.