Defining Bill Types
To define bill types, use the Bill Type (BI_TYPE) component.
The bill type represents a category of activity that should be grouped together on a particular bill. You can set default values at the bill type level. For example, suppose that a business performs a variety of services—consulting, training, and installation—and each should appear on separate bills. You can establish a different bill type for each service. When these services are billed through the Billing Interface, each service type is segregated onto separate invoices, with appropriate default values. To accomplish this, follow the steps discussed in this section.
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Page Name |
Definition Name |
Usage |
|---|---|---|
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BI_TYPE |
Enter the bill type definition and bill type defaults. |
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BI_TYPE2 |
Configure bill type options. |
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BI_TYPE3 |
Set up defaults for the Contract Asset process at the bill type level. Set up VAT defaults at the bill type level. |
Use the Bill Type 1 page (BI_TYPE) to enter the bill type definition and bill type defaults.
Navigation:
Entry Type/Reason
Field or Control |
Description |
|---|---|
DR (debit) and CR (credit) |
Enter a debit or credit code, or both. The system uses these codes to categorize pending items when passing PeopleSoft Billing information to the PeopleSoft Receivables system. Only values that are predefined in PeopleSoft Receivables appear as available options. To add your own entry types and entry reasons, access the Entry Type page. The default debit and credit entry types and reasons that you define at the bill type level override the entry types and reasons defined at the business unit level. |
Entry Event
Field or Control |
Description |
|---|---|
Entry Event |
Enter the default entry event code for the corresponding bill type. Valid options include only those values identified with the Receivables Update process (ARUPDATE). This field appears only if entry events are defined as Required or Optional in the Billing field on the Installation Options - Entry Event page. |
Bill Type Level Defaults
You can set up several defaults at the bill type level. Define the default levels for the fields in this group box, as appropriate.
Note: If you set up the bill type for PeopleSoft Project Costing, in most cases you should define the invoice form as PS/PC for PeopleSoft Project Costing and leave the Invoice Form field blank on the Customer General Information - Bill-To Options page. If you do not, a pro forma invoice or actual invoice prints using the invoice form specified on the Customer General Information - Bill To Options page. Defaults established at the bill type level override defaults at the business unit and system levels, but they are overridden by defaults defined at the bill source and customer levels.
See the product documentation for PeopleSoft Application Fundamentals
Use the Bill Type 2 page (BI_TYPE2) to configure bill type options.
Navigation:
Field or Control |
Description |
|---|---|
Invoice Number ID, Page Series ID, and Accounting Display Template |
Enter the default values for these fields if they have been defined as defaults at the bill type level on the Installation Options - Billing - General Options page. |
Attach Invoice Image Option |
Select this option to retain an image of the invoice that is generated when the invoice is printed. If the invoice format is a BI publisher and the invoice has been finalized, the print program can be run and the PDF output of the invoice will be attached to the invoice header. |
Contract Liability Options |
If you enable contract liability accounting on the Installation Options - Billing - General Options page, you can select options in this group box. |
Revenue Recognition Basis |
Enter the date that the system uses to calculate future accounting periods to post the recognized revenue. The Invoice Date option is the default and indicates a nondeferral. All other basis options indicate deferrals if the corresponding date or date range is in a future accounting period. For example, if you select the value Ship Date, and the ship date is in a future accounting period, the bill line is subject to deferred accounting. If you select From/To Date Range, and the charge to date is in a future accounting period, the bill line is subject to deferred accounting. |
Default Deferred Dist Code (default deferred distribution code) |
Enter the distribution code for contract liability that you want as the default. You can override this code at the time of bill entry. |
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From Email Address |
Enter an email address for invoices that are emailed to your customers. When this bill type is used on an invoice, and you email the invoice to a customer using the Invoice Bursting (XMLPBURST) process, this email address appears in the From Email field. This value overrides the same field at the business unit level, which is established on the Billing Definition - Business Unit 4 Page. |
Use the Bill Type 3 page (BI_TYPE3) to set up defaults for the Contract Asset process at the bill type level.
Set up VAT defaults at the bill type level.
Navigation:
Field or Control |
Description |
|---|---|
Contract Asset Distribution Code (contract asset distribution code) |
Enter a code to use a different contract assets distribution code for different bill types. If you define an contract asset distribution code on the Distribution Code page, the system uses that value. If you leave that field blank, the system uses the code that you establish here at the bill type level. If you do not establish a code here, the system uses the one that you established at the business unit level, where the code is required. |
Accrue Bills of This Level |
Select to enable unbilled revenue accrual of bills at the bill type level. |
Express Bill Entry Template |
Select a template from the list of options available. The template allows you to select the configurable bill entry fields that you want to display on the Express Billing - Line List page. Access the Bill Entry Express Template page to edit the template. Only the express billing fields that can be hidden appear on this page. To display a field in the Express Billing - Line List page, select the corresponding check boxes. |
Use Project ChartFields |
Select to allow the entry of Project Costing ChartFields on Bill Entry distribution pages for bill lines that are not associated with a contract. The Preload process (BIPRELD) populates the Billing accounting entries with the Project Costing ChartField values entered at the distribution level. When bill lines contain a contract number, this flag, associated with the contract, is used and the bill type flag is ignored. When bill lines do not contain a contract number, this flag is used for the bill type. |
Countries that use VAT must separately report the sale and purchase of goods from the sale and purchase of services. Applicable VAT defaults such as VAT declaration point, VAT code, and VAT transaction type can be defined for a bill type identifier for countries and states that are registered with VAT authorities. Setting up VAT defaults for a bill type identifier is optional.
Field or Control |
Description |
|---|---|
Physical Nature |
Select whether a bill type identifier is for a good or a service. Associating a bill type with a physical nature of good or service is optional. |
Where Service Performed |
Select the location where the service is physically performed. Options are: Buyer's Location, Ship From Location, Ship To Location, and Supplier's Location. This field is optional for a bill type. |
VAT Default Setup |
Click to access the VAT Defaults Setup page. The VAT Defaults Setup page is a common page used to set up VAT defaulting for all PeopleSoft applications processing VAT transactions. On this page you can define bill type VAT defaults per VAT registration country and state, as applicable. |
VAT Service Treatment Setup |
Click to access the Services VAT Treatment Drivers Setup page. This is a common page used to set up VAT services treatment for all PeopleSoft applications processing VAT transactions. If you are required to implement special handling for services, you can specify bill type VAT service treatment defaults on this page for the location country and state of the supplier (seller), as applicable. |
Note: The VAT Defaults Setup and Services VAT Treatment Drivers Setup pages are described in detail in the PeopleSoft Global Options and Reports.