Performing Equitization

SetID

SetID for the equitization.

Currency

Currency used in the equitization.

Equitization Group

Defines what equitization rules and journal options apply.

As of Date

Serves as a point of reference for determining the year and period to equitize for each ledger involved. If business units use different calendars, the system evaluates the year and period for each. It is also used to access any effective-dated setups during the process.

Effective dates dictate to which period of the fiscal year a certain Ownership Set is applied. For example, assume you are running the Equitization process up to 6/30/2007. Also, assume your system has two effective-dated Ownership Sets with one dated 1/1/2006 and the other dated 4/15/2007. Given these effective dates, the Equtization process uses the 1/1/2006 Ownership Set for the periods 1 to 3 balances, and uses the 4/15/2007 Ownership Set for the periods 4 to 6 balances. In other words, the Equitization process does not make distinctions for amounts before or after the 4/15/2007 date when applying the two different Ownership Sets. Because the system cannot act on intermediate effective dates, but must deal with whole periods, dates for changes in ownership should be planned accordingly.

Process Equitization

Required for the system to create equitization journal entries. The system always posts journals because ownership sets that will be processed later may depend on the entries to ledgers for earlier ownership sets.

Include Adjustment Period(s)

Includes balances of adjustment periods that are specified in the equitization group when processing Equitization.

Create Calculation Log

Generates a calculation log that contains pertinent information regarding the Equitization process. After the system creates the log, you can run the Equitization Calculation Log (GLS2008) SQRs.

Edit Journal(s)

When an edit error occurs, you can use the Journal Edit Error page to identify the error and correct it before you process the equitization again. The system clears journals from the original process before regenerating. If journal edit errors occur, you can identify them through the Journal Entry pages. To correct these errors, you must undo the process, correct the problem, and rerun Equitization.

Undo Previous Process

Click the Undo Previous Process option alone and the undo process only reverses the outcome from a single process with matching Equitization Group (or Consolidation set), As Of Date, Currency, Tree name, Tree Level, and Tree Node, of the current run control. You can perform the Undo process by itself, or select it with the Process Equitization option. If the process fails, unlock all journals before rerunning Unpost.

Journal Delete Option

Select an option that indicates how the system handles journals from a previous equitization process when performing an Undo. Options include:

• Physical Delete: to indicate that the journals from the previous equitization process are to be physically deleted. This option is not available if document sequencing is being used by the organization.

• Mark as Deleted: to indicate that the journals from the previous equitization process are to be unposted and given a status of Deleted.

• Retain/Do Not Delete: to indicate that the journals from the previous equitization process are to be unposted if they have been posted, or deleted if they have not been posted.

This is an open field when the Undo Previous Process check box is selected.

This option is useful to organizations that operate in countries where document sequencing is required, or for organizations that use data warehousing or a metadata storage process. If the previous journals are deleted, the sequencing of documents and metadata no longer agree with the data.

Tree

Select the appropriate tree.

Scope

Specify if you want to:

• Process the Whole Tree

• Process a Level

• Process a Tree Node

Level

Processes all business units at and below the tree level that you select in the edit box.

Node

Processes business units at and below the tree node that you select in the edit box.

Use As of Date

Uses the date defined for the equitization.

Use Override Date

Select this option if you want to override the tree As of Date and enter a date in the Tree Override Date field.