Maintaining Employee Credit Card Data
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Page Name |
Definition Name |
Usage |
|---|---|---|
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CC_CARD_DATA |
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Corporate credit card information about each employee is essential to your expense processing system. If you make payments directly to credit card suppliers for employees, use credit card numbers to link payments to employee transactions and credit the appropriate accounts.
When employees perform expense transactions with a method that directly reimburses the supplier, credit card numbers that are associated with the supplier ID are used to identify employee accounts. When a company makes payments for employees, this enables the credit card supplier to apply the appropriate payments to each employee's credit card account.
Use the Employee Profile - Corporate Card Information page (CC_CARD_DATA) to maintain employee credit card data.
Navigation:
This example illustrates the fields and controls on the Employee Profile - Corporate Card Information page. You can find definitions for the fields and controls later on this page.
Credit Card Tab
Field or Control |
Description |
|---|---|
Card Number |
Enter the credit card account number. For security reasons, PeopleSoft Expenses masks all but the last four digits of the credit card number after you enter the credit card number. |
Expiry Date (expiration date) |
Indicates the date that the credit card expires. |
Charge Function |
Indicates a specific purpose for the credit card. Values include: Corporate Card, Debit Card, Phone Card, and Procurement Card. |
Status |
Select an option that determines the status of the credit card for the employee. This field is optional and is updated during the Load External Data process if the Include Account Maintenance and the Update Profile for New Account fields are selected on the Installation Options - Expenses page. Visa and American Express only updates this field. If a Visa status is new, opened, or reinstated, then the Load External Data process updates this value to Active. If the Visa status is closed or suspended, then the Load External Data process updates this value to Inactive. If an American Express status is A1 or A2, then the Load External Data process updates this value to Active. If an American Express status is C1 or C2, then the Load External Data process updates this value to Inactive. The Load External Data process does not update this field for Master Card. However, you can update the field manually. Note: This field is only used by PeopleSoft Expenses. |
Status Date |
Enter a date that determines the effective date of the Status field. This field is optional and is updated during the Load External Data process if the Include Account Maintenance and the Update Profile for New Account fields are selected on the Installation Options - Expenses page. The Load External Data process uses the effective date (VS_EFFDT) on Record 3 for a Visa, and uses the status date (AMX_STATUS_DT) on KR1205 for American Express. The Load External Data process does not update this field for Master Card. However, you can update the field manually. Note: This field is only used by PeopleSoft Expenses. |
Credit Limits Tab
Field or Control |
Description |
|---|---|
Maximum Credit Limit |
Enter the maximum amount that the employee can spend using the credit card. |
Limit Per Cycle |
Enter the maximum amount that the employee can spend using the credit card per each billing cycle. |
Limit Per Transaction |
Enter the maximum amount that the employee can spend on a single expense transaction. |
Currency |
Indicates the base currency for each credit card supplier. |
Transaction Limits Tab
Field or Control |
Description |
|---|---|
Transactions Per Cycle |
Enter the number of transactions per cycle that the employee can have on the credit card. |
Transactions Per Day |
Enter the number of transactions per day that the employee can have on the credit card. |