Understanding the Requisition Reconciliation Workbench
This chapter provides an overview of the Requisition Reconciliation Workbench and discusses how to use the Requisition Reconciliation Workbench.
Understanding the Requisition Reconciliation Workbench
You can use the Requisition Reconciliation Workbench to retrieve, review, and modify multiple requisitions for the purpose of performing these functions:
Updating a requisition.
Resetting the approval status of a requisition.
Approving a requisition.
Canceling a requisition.
Closing a requisition.
Inquiring about a requisition.
See Also
Creating Requisition Header Information
Entering Distribution Information
Prerequisites
You must have the authority to perform the actions that you specify against the requisitions that you retrieve and select. Set up this authority on the User Preferences: Procurement - Requisition Authorizations page.
See Also
Defining Requisition User Authorizations
Using the Requisition Reconciliation Workbench
This section discusses how to:
Select requisitions.
Use the Requisition Reconciliation Workbench.
View requisition lines.
View requisition schedules.
View processing results.
Pages Used to Use the Requisition Reconciliation Workbench
|
Page Name |
Object Name |
Navigation |
Usage |
|
REQ_RC_WB_SRCH |
Purchasing, Requisitions, Reconcile Requisitions, Reconciliation Workbench, Reconciliation Workbench - Filter Options |
Select attributes to search for requisitions. |
|
|
REQ_RC_WB |
Click the Search button on the Reconciliation WorkBench - Filter Options page. |
Analyze, approve, unapprove, cancel, and close requisitions. |
|
|
REQ_INQ_LOOKUP |
Click the Requisition ID link on the Reconciliation Workbench page |
View the information associated with the requisition. |
|
|
REQ DOC Status |
PRCR_DOCSTAT_INQ |
|
View the requisition document status inquiry. |
|
REQ_RC_WB_LN |
|
View the lines associated with the selected requisition. |
|
|
REQ_RC_WB_SCHD |
Click a Line number link on the Reconciliation WorkBench - Lines page. |
View the schedules associated with the selected requisition. |
|
|
REQ_RC_WB_DISTRIB |
Click a Schedule number link on the Reconciliation WorkBench - Schedules page. |
View the distribution associated with the selected requisition. |
|
|
REQ_RC_WB_RSLT |
|
Review the results returned when you take an action on selected requisitions. |
|
|
REQ_RC_WB_MSG |
|
View the message text stating why a requisition was not qualified for processing. |
Selecting RequisitionsAccess the Reconciliation Workbench - Filter Options page.
When using the Reconciliation Workbench, first select the desired requisitions. You can specify the requisition selection criteria on the Reconciliation Workbench - Filter Options page.
To save time and resources, we recommend that you always enter some selection criteria to reduce the number of records retrieved. This is especially useful in a high-volume environment.
In addition, keep in mind that the workbench can be saved and the saved criteria is reusable.
Search Criteria
|
Requester |
Select the requester that created the requisitions. Once you select the requester if they use procurement cards the Card Number field will become available. |
|
Card Number |
Select the procurement card number associated with the requisitions. |
Encumbrances
|
Open Encumbrances |
If you are using commitment control, the Open Encumbrances check box appears as a search parameter. This check box enables you to search for requisitions that are tied to purchase orders with an open balance. |
ChartFields
You can enter multiple ChartField combinations as search criteria. For example, you can search for requisitions in GL Unit US001 and Account 50000, as well as US005 and Account 1200.
Click Search to retrieve the selected information and have it appear on the Requisition Reconciliation WorkBench page.
See Also
Understanding PeopleSoft ChartFields
Using the Requisition Reconciliation WorkbenchAccess the Reconciliation Workbench page.
|
Description |
Enter a description for the workbench. The first time in the workbench you must enter a description before you can save the workbench. |
|
Requisition ID |
Click a linked requisition ID to access the corresponding Requisitions inquiry page. |
|
|
Click the Doc Status button for the selected requisition to access the Req DOC Status inquiry page for the requisition. |
|
|
Click the Lines button for the selected requisition to access the Reconciliation Workbench - Requisition Lines page. |
Click one of the following buttons to perform actions on the requisitions that you have selected for processing:
|
Approve |
Click to change the status of the selected requisitions to Approved. |
|
Unapprove |
Click to change the status of the selected requisitions to Open. |
|
Cancel |
Click to cancel the selected requisitions and all lines. |
Note. When canceling requisitions, the system does not create change orders. If change order tracking is required for canceled requisitions you must cancel requisitions individually through the Add/Update Requisitions component.
|
Close |
Click to close the selected requisitions to further processing. To override requisitions that are not qualified and make them available for closing, select the requisition IDs and click the Override button. Requisitions that are associated with purchase orders which have not yet been closed will not be qualified for override. |
|
Save |
Click to save the selected requisitions. |
|
Set Filter Options |
Click this link to access the Reconciliation WorkBench - Filter Options page, where you can enter selection criteria for a new subset of requisitions to review, modify, or act upon. |
|
View Processing Results |
Click this link to access the Reconciliation WorkBench - Processing Results page, where you can view the results of the actions that you have performed. |
See Also
Creating Requisition Header Information
Inquiring About Document Status
Viewing Requisition LinesAccess the Reconciliation WorkBench - Requisition Lines page.
Select or clear requisition lines, or click Select All or Clear All. Click Return to Reconciliation Workbench to include the selected requisition lines in further processing.
List of Requisition Lines
|
Line |
Click a line number to access the schedule for the line. |
Viewing Requisition SchedulesAccess the Reconciliation WorkBench - Requisition Schedules page.
|
Sched Num (schedule number) |
Click a schedule line number to access the associated distribution. |
Viewing Processing ResultsAccess the Reconciliation WorkBench - Processing Results page.
The system reviews the documents for the action taken on the Reconciliation Workbench page and determines whether the requisitions are qualified for that action.
When closing the requisition, the system displays a button that you can click to override the edits on selected lines that are not qualified. This makes the lines available for closing and moves the lines to the qualified side.
|
Accounting Date for Action and Update Budget Date Equal to Accounting Date |
Displays the accounting date for action, which is used to determine the open period or allowable open date range for budget checking a requisition when you are using commitment control. The system updates the accounting dates with this date for the requisitions being closed or canceled by using the Requisition Reconciliation Workbench. |
|
|
Click the Log button to access the Reconciliation WorkBench - Processing Log page. This page is a log for the selected nonqualified requisition that states why the requisition was not qualified for the previous processing action. |
|
Yes |
Click this button to proceed with the processing of the qualified requisitions. The system prompts you to confirm this selection. |
|
Delete |
Click this button to cancel the processing. |
Click the Doc Status (document status) button on the Reconciliation Workbench page.
Click the Lines button for a requisition on the Reconciliation Workbench page.
Click the Log button for a not qualified requisition on the Reconciliation Workbench - Processing Results page.
