Working With Staffing Vendors

This chapter provides an overview of staffing vendors and discusses how to:

Identify eligible staffing vendors.
View contractor rates and orders.
Enter vendor invoices.
Process vouchers.

Understanding Staffing Vendors

Staffing vendors supply contractors that may be used to fill a customer staffing order when there are no employees with the required skill set available. Contractors are stored in the human resources database as non-employees. You can enter time for contractors in the Pay/Bill Management Rapid Time component or you can enter a vendor invoice directly into PeopleSoft Payables. In either case, an accounts payable voucher may be generated.

You can generate vouchers for two different scenarios:

When contractor time is entered through the Pay/Bill Management Rapid Time component.
When a vendor sends you an invoice and you enter it directly into Payables.

When creating vouchers through Payables, you gain global functionality and other existing Payables processes.

Pay/Bill Management does not support the HCM 8.9 person model: an individual with the same EMPLID having different roles (employee or non-employee) in different job records. Rather, Pay/Bill Management requires that each EMPLID use only one type of role for all job records.

See Also

Adding Employees and Contractors

Entering and Processing Time for Employees and Contractors

Identifying Eligible Staffing Vendors

This section discusses how to add and maintain eligible vendors.

Page Used to Identify Eligible Staffing Vendors

Page Name	Object Name	Navigation	Usage
Identify Eligible Vendors	FO_AVE_VNDR_SETUP	Staffing, Vendors and Contractors, Identify Eligible Vendors	Indicate which accounts payable (AP) vendors are staffing vendors who supply you with contractors to associate with assignments. Use this list to select which vendors to reimburse when entering contractor time and generating vouchers.

Page Name

Object Name

Navigation

Usage

Identify Eligible Vendors

FO_AVE_VNDR_SETUP

Staffing, Vendors and Contractors, Identify Eligible Vendors

Indicate which accounts payable (AP) vendors are staffing vendors who supply you with contractors to associate with assignments.

Use this list to select which vendors to reimburse when entering contractor time and generating vouchers.

Identifying Eligible Staffing Vendors

Access the Identify Eligible Vendors page.

Vendor ID	Enter a vendor. The vendor must have been previously added in the Payables application.
Name	Displays the name associated with your selected vendor ID.
Default Location and Description	Enter a default vendor location that appears on assignments. The vendor location controls much of the default voucher processing.

Entering Vendor Invoices

When a vendor sends you a bill, you can enter a voucher directly into Payables.

This section discusses how to:

Enter invoice information.
Enter payment information.

Pages Used to Enter Vendor Invoices

Page Name	Object Name	Navigation	Usage
Quick Invoice	VCHR_HEADER_QV2	Accounts Payable, Vouchers, Add/Update, Quick Invoice Entry	Enter required and optional invoice header, line, and distribution information.
Payment Details	VCHR_PYMNT_QV_SEC	Click the Payments link on the Quick Invoice page.	Enter any specific payment information.

Entering Invoice Information

Access the Quick Invoice page.

For a description of the fields and uses of this page, refer to the PeopleSoft Enterprise Payables 8.9 PeopleBook.

See Also

Using Quick Invoices

Entering Payment Information

Access the Payment Details page

The PeopleSoft Enterprise Payables 8.9 PeopleBook discusses the fields and use of this page.

See Also

Using Quick Invoices

Processing Vouchers

This section discusses how to:

Automatically create vouchers for time reported by non-employees (contractors).
Build vouchers in Payables.
Post vouchers in Payables.
Use the AP to Projects Application Engine.

Pages Used to Process Vouchers

Page Name	Object Name	Navigation	Usage
Create Voucher for Contractor	RUN_FO_TO_AP	Staffing, Vendors and Contractors, Create Voucher for Contractor	Submit payable time for non-employees (contractors) to Payables to create vouchers. This process moves time entries for contractors from the PROJ_RESOURCE table to the VOUCHER staging table. Note. The non-employee time records are sent from Time and Labor to the Project Resources table when the non-employee time is approved.
Voucher Build	VCHR_BATCH_RQST	Accounts Payable, Batch Processes, Vouchers, Voucher Build	Build vouchers in Payables. Create a run control for the Voucher Batch Request Application Engine process.
Voucher Posting Request	PST_VCHR_RQST	Accounts Payable, Batch Processes, Vouchers, Voucher Posting	Run the Voucher Posting process (AP_PSTVCHR).
Payables	PC_AP_TO_PC	Project Costing, Cost Collection, Payables	Request process for Project Costing to retrieve approved vouchers from Payables.

Creating Vouchers for Contractors

Access the Create Voucher for Contractor page.

PC Business Unit	Select a Project Costing business unit.
Accounting Date From	Specify the start date for the contractor time to be included in the voucher.
Accounting Date To	Specify the end date for the contractor time to be included in the voucher.
Vendor ID Options	Submit time for all vendors or select a specific vendor. Values include: All Specify Note. If you select Specify the system displays the SetID and Vendor ID fields. Use these fields to specify the vendor for which you want to create vouchers.

Building Vouchers in PeopleSoft Payables

Access the Voucher Build page.

The PeopleSoft Enterprise Payables 8.9 PeopleBook describes the fields and use of this page.

Voucher Build Interfaces

Select Pay/Bill Management to build vouchers for Pay/Bill Management contractors.

See Also

Running Voucher and Payment Posting

Posting Vouchers in PeopleSoft Payables

Access the Voucher Posting Request page.

The PeopleSoft Enterprise Payables 8.9 PeopleBook describes the fields and use of this page.

See Also

Running Voucher and Payment Posting

Using the AP to Projects Application Engine

Access the Payables page.

The PeopleSoft Enterprise Project Costing 8.9 PeopleBook describes the fields and use of this page.

See Also

Integrating with Payables