PeopleSoft Enterprise General Ledger Preface

This preface discusses:

PeopleSoft products.
PeopleSoft application fundamentals and companion documentation.
Pages with deferred Processing.
Common elements in this PeopleBook.

Note. This PeopleBook documents only page elements that require additional explanation. If a page element is not documented with the process or task in which it is used, then it either requires no additional explanation or it is documented with the common elements for the section, chapter, or PeopleBook.

PeopleSoft Products

This PeopleBook makes reference to these products:

PeopleSoft Enterprise Receivables
PeopleSoft Enterprise Billing.
PeopleSoft Enterprise Contracts.
PeopleSoft Enterprise Order Management.
PeopleSoft Enterprise Payables.
PeopleSoft Enterprise Project Costing.
PeopleSoft Enterprise Purchasing.
PeopleSoft Enterprise Asset Management.
PeopleSoft Enterprise Treasury

PeopleSoft Application Fundamentals and Companion Documentation

The PeopleSoft Enterprise General Ledger 8.9 PeopleBook provides implementation and processing information for your General Ledger system. However, additional, essential information describing the setup and design of your system resides in companion documentation. The companion documentation consists of important topics that apply to many or all PeopleSoft applications across the Financials, Enterprise Service Automation, and Supply Chain Management product lines. You should be familiar with the contents of these PeopleBooks.

The following companion PeopleBooks apply specifically to General Ledger:

PeopleSoft Enterprise Application Fundamentals 8.9 PeopleBook.
PeopleSoft Enterprise Global Options and Reports 8.9 PeopleBook.
PeopleSoft Enterprise Commitment Control 8.9 PeopleBook.

Pages with Deferred Processing

Several pages in the General Ledger applications operate in deferred processing mode. Most fields on these pages are not updated or validated until you save the page or refresh it by clicking a button, link, or tab. This delayed processing has various implications for the field values on the page. For example, if a field contains a default value, any value that you enter before the system updates the page overrides the default. Another implication is that the system updates quantity balances or totals only when you save or otherwise refresh the page.

See The guidelines for designing pages are in the Enterprise PeopleTools PeopleBook: PeopleSoft Application Designer.

About These PeopleBooks

A companion PeopleBook called About These PeopleBooks contains general information, including:

Related documentation, common page elements, and typographical conventions for PeopleBooks.
Information about using PeopleBooks and managing the PeopleBooks Library.
Information on the International Organization for Standardization (ISO) country and currency codes used within PeopleBooks.
A glossary of useful PeopleSoft terms that are used in PeopleBooks.

Common Elements Used in This PeopleBook

Account	ChartField that identifies the nature of a transaction for corporate accounts.
Accounting Date	Date for accounting entries for an activity.
Affiliate	ChartField used to map transactions between business units when using a single interunit account.
Alt Acct (alternate account)	ChartField that identifies the nature of a transaction for statutory accounts. This field appears only if you enable the Alternate Account option for your organization and for the general ledger business unit.
As of Date	The last date for which a report or process includes data.
Balance	Amount of an item that is still open (unpaid).
Budget Ref (budget reference)	ChartField that identifies unique control budgets when individual budgets share budget keys and overlapping budget periods.
Business Unit	An identification code that represents a high-level organization of business information. You can use a business unit to define regional or departmental units within a larger organization.
Category	ChartField value that represents the category for a project transaction in Project Costing. A category further defines a source type. For example, if you have a source type of labor, you might have categories for architect labor, carpenter labor, and plumber labor. This field is available only if you have Project Costing.
Chartfield 1 to Chartfield 3	ChartFields that you configure to meet your organization's requirements.
Class	ChartField that identifies a particular appropriation when you combine it with a Fund, DeptID, Program Code, and Budget Reference. Group of customers in a trade, such as grocers or mass merchandisers.
Currency	Code that identifies the type of currency for an amount, such as USD or EUR.
Dept (department)	ChartField that indicates who is responsible for or affected by the transaction.
Description	Freeflow text up to 30 characters.
Division	Geographic area within an organization.
Document Sequence or Document Sequencing	Click to open a page where you can enter document sequencing information. This option is available only if you enable the document sequencing feature for the General Ledger business unit.
Effective Date	The date on which a table row becomes effective; the date that an action begins. For example, the General Ledger Account page contains Effective Date and is used in conjunction with Status to determine on which date the Account is activated or inactivated. This date also determines when you can view and change information. Pages or panels and batch processes that use the information use the current row.
Entry Event	Code that identifies the entry event definition that is used to create supplemental accounting entries for the transaction. You define these codes on the Entry Event Code Def'n page.
Entry Reason	The reason that is associated with an item that defines which accounting entries to generate and can be used for reporting purposes.
Entry Type	ID that identifies the type of activity, such as invoice or pay an item.
Exchange Rate	Rate that is used for currency conversion.
Fund	ChartField that represents structural units for education and government accounting. Can also represent a divisional breakdown in your organization.
Fund Affiliate	ChartField that is used to correlate transactions between funds when using a singe intraunit account.
Journal	Created when you edit journal lines (accounting entries) online in General Ledger or you run the Journal Generator process for subsystem, imported, or batch accounting entries.
Journal Entry	Enter a journal line consisting of accounting and ChartField information in General Ledger Create Journal Entries.
Journal Header	The first page entered to create journal entries in General Ledger which includes the overall journal information such as the ledger, the journal source, long and short descriptions, and more.
Journal Line	Refers to each accounting line entered in General Ledger Create Journal Entries consisting of appropriate ChartField and accounting values.
Language or Language Code	The language in which you want the field labels and report headings of your reports to print. The field values appear as you enter them. Language also refers to the language spoken by an employee, applicant, or non-employee.
Oper Unit (operating unit)	ChartField that is used to identify a location, such as a distribution warehouse or sales center.
Operating Unit Affiliate	ChartField that is used to correlate transactions between operating units when using a singe intraunit account.
Process Frequency or When	Designates the appropriate frequency in the Process Frequency group box: Once: Executes the request the next time that the batch process runs. After the batch process runs, the process frequency is automatically set to Don't Run. Always: Executes the request every time that the batch process runs. Don't Run: Ignores the request when the batch process runs.
Process Monitor	This link takes you to the Process List page, where you can view the status of submitted process requests.
Product	ChartField that captures additional information that is useful for profitability and cash flow analysis by product sold or manufactured.
Program	ChartField that identifies groups of related activities, cost centers, revenue centers, responsibility centers, and academic programs. Tracks revenue and expenditures for programs.
Project	ChartField that captures information for project or grants accounting.
Project	ChartField that is assigned to a project that is related to the item.
Report ID	Identifies the report being processed and generated.
Report Manager	Click this button to access the Report List page, where you can view report content, check the status of a report, and see content detail messages that describe the report and the distribution list.
Process Monitor	Click this button to access the Process List page, where you can view the status of submitted process requests.
Report ID	The report identifier.
Report Manager	Click this link to access the Report List page, where you can view report content, check the status of a report, and see content detail messages (which show you a description of the report and the distribution list).
Run	Click this button to access the Process Scheduler Request page, where you can specify the location where a process or job runs and the process output format.
Run Control ID	A request identification that represents a set of selection criteria for a report or process.
Request ID	A request identification that represents a set of selection criteria for a report or process.
SetID	An identification code that represents a set of control table information or TableSets. A TableSet is a group of tables (records) necessary to define your company's structure and processing options.
Short Description	User defined text up to 15 characters.
Source Type	ChartField value that represents the source type for a project transaction in Project Costing. A source type identifies the purpose of the transaction, for example labor. This field is available only if you have Project Costing.
Statistics Code	ChartField that identifies nonmonetary statistical amounts.
Status	Indicates if a row in a table is active or inactive. You cannot display inactive rows or pages or use them for running batch processes. Use to inactive rather than delete data that you no longer use to maintain an audit trail.
Subcategory	ChartField value that represents the subcategory for a project transaction in Project Costing. A subcategory further defines a category. For example, if you have a category of carpenter labor, subcategories might be standard hours and overtime hours. This field is available only if you have Project Costing.
User ID	The system identifier for the individual who generates a transaction.