As of Date

The last date for which a report or process includes data.

Business Unit

An identification code that represents a high-level organization of business information. You can use a business unit to define regional or departmental units within a larger organization.

Description

Freeflow text up to 30 characters.

Effective Date

Date on which a table row becomes effective; the date that an action begins. For example, if you want to close out a ledger on June 30, the effective date for the ledger closing would be July 1. This date also determines when you can view and change the information. Pages or panels and batch processes that use the information use the current row.

EmplID (employee ID)

Unique identification code for an individual associated with your organization.

Gross Amount

The full amount of the voucher, including merchandise and service amounts (entered on the voucher line), freight, sales tax, and inclusive VAT.

Invoice ID or Invoice Number

Typically, this is the invoice number or some other control number from the voucher’s supporting document. The system uses this number as a reference for duplicate invoice checking if you have selected it as one of your match criteria.

Invoice Date

The vendor’s invoice date.

Language or Language Code

The language in which you want the field labels and report headings of your reports to print. The field values appear as you enter them. Language also refers to the language spoken by an employee, applicant, or non-employee.

Location

A vendor location is not a physical address. It is a default set of rules, or attributes, which define how you conduct business with a particular vendor. A vendor’s location comprises information such as procurement options (including payment terms, currency information, shipping method), VAT options, payment options, withholding options, pay to bank accounts, and so on.

Process Frequency

Designates the appropriate processing frequency:

Once: Executes the request the next time the batch process runs. After the batch process runs, the process frequency is automatically set to Don't Run.

Always: Executes the request every time the batch process runs.

Don't Run: Ignores the request when the batch process runs.

Report ID

The report identifier.

Report Manager

This button takes you to the Report List page, where you can view report content, check the status of a report, and see content detail messages (which show you a description of the report and the distribution list).

Payment Count

For each voucher you can have multiple payments. For example, let’s say you have one voucher for 1000.00 USD and you split the payments into 600.00 USD and 400.00 USD. The 600.00 USD would have a payment count of 1 and the 400.00 USD would have a payment count of 2. Also, if the payment is cancelled and reissued, the system assigns a payment count of 3, and so on.

Process Monitor

This button takes you to the Process List page, where you can view the status of submitted process requests.

Run

This button takes you to the Process Scheduler request page, where you can specify the location where a process or job runs and the process output format.

Run Control ID

An identification code that identifies the run parameters for a report or process.

SetID

An identification code that represents a set of control table information or TableSets. A TableSet is a group of tables (records) necessary to define your company’s structure and processing options.

Short Description

Freeflow text up to 15 characters.

Status

Indicates whether a row in a table is Active or Inactive. You cannot display inactive rows on transaction pages or use them for running batch processes. Inactivate rather than delete data you no longer use in order to maintain an audit trail.

User ID

The system identifier for the individual who generates a transaction.

Vendor ID

The system-assigned or user-defined identification number given to a vendor when it is created.

Voucher ID

The system-assigned or user-defined identification number given to a voucher when it is created.