Using Project Portfolio Management Processes and Utilities

This chapter provides an overview of Project Portfolio Management processes and utilities and discusses how to

• Update milestone probabilities.

• Convert currency.

Understanding Project Portfolio Management Processes and Utilities

The main processes and utilities that are used by Project Portfolio Management are:

• The Scorecard Assessment Application Engine process (BC_ASSESS).

• The Update Milestone Probabilities Application Engine process (PPK_UPD_MST).

• The Convert Currency utility.

This section discusses:

• The Scorecard Assessment process.

• The Update Milestone Probabilities process.

• The Convert Currency utility.

Scorecard Assessment Process

The Scorecard Assessment process calculates and assesses key performance indicators (KPIs). You must run this prior to analyzing project portfolios. The delivered jobstream for this process is BC_ANALYZE. It updates the KP_KPI_CALC_F00, KP_KPI_ASMT_F00, and BC_ASSESS_F00 tables.

This process should be run at regular intervals. You must run it after you modify a project or after the Performance Management Warehouse tables are updated in order to view current results for your project portfolios.

Details about running this process are in the PeopleSoft Enterprise Scorecard 9.0 PeopleBook.

See Processing KPIs and Scorecards.

Update Milestone Probabilities Process

The Update Milestone Probabilities process updates the Probability of Occurrence field for milestones using the following business rules:

• If the current date is greater than the milestone's scheduled start date and the milestone status is Not Started, the system sets the Probability of Occurrence field to 50 percent.

• If the current date is greater than the milestone's due date and the milestone status is Not Complete, the system sets the Probability of Occurrence field to 0.

• If the milestone status is Complete and the Probability of Occurrence field is not 100 percent, the system sets the Probability of Occurrence field to 100 percent.

When the process updates a milestone's probability, it automatically updates the net scores for any project requests that are associated with that milestone.

This process should be run at regular intervals.

Convert Currency Utility

If you've entered several project requests on different dates, and the effective currency conversion rate differs among those dates, use the convert currency utility to update amounts for your project requests using the current currency conversion rate. This ensures that you are viewing costs and benefits that are based on the same conversion rate. The system updates only amounts for project requests that are not yet approved; it does not update project requests with a status of canceled or declined.

For example, if you create two project requests on different dates that have the same cost amounts and both are entered in Canadian currency, and if the effective currency conversion rate differs on the dates that the project requests were created, then when you view them in the base currency, they will appear to have different costs because they used different exchange rates. Using the convert currency utility corrects this situation by synchronizing all monetary amounts for project requests.

Updating Milestone Probabilities

This section discusses how to run the Update Milestone Probabilities process.

Page Used to Update Milestone Probabilities

Running the Update Milestone Probabilities Process

Access the Update Milestone Probabilities page.

Click Run to run the process.

Converting Currency

This section discusses how to run the convert currency utility.

Page Used to Convert Currency

Running Currency Conversion

Access the Process Currency Conversions page.

Click Run Now.